SLIDE 1 Cast & Crew Parent Meeting Our mission is to educate and enrich the lives of children and families through the magic of community theatre. Wylie Acting Group
a 501(c)3 nonprofit organization
SLIDE 2 BCPE PRODUCTION TEAM
▪ Directors – Jason Sturgeon and Tiffany Harrod ▪ Vocal Director- Angela Irby ▪ Production Manager – Amanda Sturgeon ▪ Production Team ▪ Stage Manager – Ed Sustala ▪ Costumes – Michelle Smith (Jami Maxey- costume assistant) ▪ Makeup – Nancy Whitney ▪ Tech Manager - ________________________ ▪ House Manager – Melissa Harbison ▪ Concessions Manager- Kristina Murphy ▪ Green Room Managers- Christiana Clark and Barb Holder ▪ Star Board- Jamie Riddley and Jeff Delaney ▪ Props Manager- Christine Vicknair (Tonya Kimbrel- assistant) ▪ Cast Party- ________________________ ▪ Photographer- Les Brown
SLIDE 3 BCPE METHODS OF COMMUNICATION
Facebook Group
▪ https://www.facebook.com/groups/468818697270978/?ref=share
Email ▪ Weekly from the Production Manager Remind 101 - Text @wagbcpe to 81010 OR via Remind App
▪ Rehearsal reminders ▪ Production reminders ▪ Last minute rehearsal time changes
**You do NOT have to download the app to get these messages, but it is free.**
SLIDE 4
BCPE REHEARSALS
▪ “Call time” means to be in place and ready to work ▪ Online calendar has same information ▪ All weekday rehearsals 6:30 PM – 8:30 PM ▪ Saturdays 9:00 AM-12:00 PM; 9:00 AM-3:00 PM ▪ longer Saturdays on costume parade & Tech Dress ▪ Rehearsal awareness: bring a water bottle and snack
Any changes will be announced in the weekly production email
SLIDE 5
REHEARSALS CONT’D
Sign-In Policy ▪ Parents/Guardians/Adults must sign in the child at the box office for every rehearsal ▪ leave cell # where you can be reached that day/evening ▪ No curbside drop off ▪ Cast/Crew should stay on WAG property and in view of production leaders ▪ Pre-arrange pick-up transportation ▪ Arrive 5 minutes before end-time for prompt pickup Your child’s safety is our primary concern
SLIDE 6 REHEARSALS CONT’D
▪ Two-deep leadership ▪ production team or WAG Board members ▪ Rehearsal schedule reminders or changes will be communicated weekly ▪ Additional reminders will be sent via Remind 101 ▪ Please notify the Production Manager ASAP of any change in schedule conflicts ▪ Contact the Production Manager with questions, concerns, notification
- f late arrival, or last minute absence due to illness/emergency
▪ Amanda Sturgeon (903) 217-8413; Amanda.j.sturgeon@gmail.com
SLIDE 7
IMPORTANT REHEARSAL DATES
▪ Week of 10/28- Monday/Wednesday rehearsals!!
▪ Starting Tuesday 11/05 all rehearsals are mandatory ▪ Saturday 11/09 ▪ Costume Preview day ▪ All Saturdays following are extended to 3:00 PM ▪ Saturday 11/16 ▪ Costume Parade ▪ Starting on 11/26, week night rehearsals have an extended end time
SLIDE 8
PRODUCTION ORDER
▪ https://www.wylieactinggroup.org/bcpe/ ▪ Production Order Items ▪ accolade ads ▪ show t-shirts ▪ show poster ▪ suggested production donation ($20) ▪ suggested concession donation ($20) ▪ directors’ gift donation Registration must be complete by October 26th
SLIDE 9 DOLLARS & SENSE
▪ show t-shirt ▪ show poster ▪ playbill accolade ad ▪ show tickets ▪ stars, flowers, concessions, souvenirs ▪ cast party food/drink contribution ▪ some costume pieces ▪ directors’ gifts donation
Item Cost
Production Donation $20 Concession Donation $20 Minimum Total (per actor) $40
SLIDE 10
DOLLARS & SENSE CONT’D
▪ Payment for production orders are due at the time of purchase ▪ Earn WAG Dollars! ▪ exchange services for WAG Dollars ▪ can be used for any WAG expenses ▪ contact production manager for details ▪ Scholarships / Sponsorships ▪ Donations accepted ▪ contact production manager for details
SLIDE 11
COSTUMES
▪ You may be asked to provide some costume pieces ▪ Refer to the costume mistress’ guide and to her for ideas ▪ evaluate your character and how they might dress ▪ For specialized costumes review plan with costume mistress ▪ If WAG has it in costume closet it can be used. ▪ the production donation goes toward WAG costume expenses
SLIDE 12
COSTUMES CONT’D
Costume Guidelines ▪ Costumes will be stored at WAG ▪ always return to costumes to proper location / check them in ▪ Remove costumes carefully ▪ actors should ask green room adults for assistance, if needed ▪ Only clear liquids and “clean” foods while in or around costumes ▪ Maintain controlled behavior while in costume to prevent damage ▪ Volunteers will help manage costumes
SLIDE 13
MAKE-UP & HAIR
▪ Hair will be actors responsibly and approved by directors during costume preview and costume parade ▪ If assistance is needed with hair styling/prep, please let us know ▪ Apply foundation before arrival ▪ Eat before call time ▪ Go to make-up room at call time ONLY ▪ Stay in Green Room until call time, or after make-up ▪ Please have a bag labeled with actor’s name for combs, brushes, mascara or personal makeup items. Don’t forget to wear and bring deodorant. ▪ Avoid sharing any personal items with fellow actors!!!
SLIDE 14
CREW
▪ Stage Manager will set up a separate meeting for crew ▪ Crew timelines for attending rehearsals will depend on set and props ▪ Crew expected to wear ▪ Black pants ▪ WAG Crew or black shirts ▪ Non-slip shoes (black preferred) ▪ Crew will attend on mandatory rehearsals
SLIDE 15
PROPS
Prop Donations ▪ Some minor prop items may be needed which will be requested through Production Manager communications Props Guidelines ▪ Only crew should handle most props ▪ Actors only use props assigned to your role ▪ Handle props with care ▪ Use them only for what they are intended ▪ Put props back where they belong
SLIDE 16 HOUSE/BOX OFFICE
▪ Ticket pricing: $15 ▪ Ticket sales open now! General admission seating except for Friends
▪ Volunteers are needed for: ▪ box office ▪ usher ▪ lobby & theater clean-up ▪ Online sign-up request to come via email
SLIDE 17
CONCESSIONS
▪ Concession profits help us meet our budget needs ▪ $20 donation per Actor & Crew/Make-up member ▪ Volunteers are needed to work during performances (online sign-up to come)
SLIDE 18
STAR BOARD
▪ Small fundraiser / Big morale booster! ▪ Stars are $.50 until tech week ▪ Stars $1 during tech week & shows
SLIDE 19
CAST PARTY
▪ Cast recognition ▪ Sunday 12/15 at 3:00 PM ▪ Look for an online sign-up request to come via email Families are invited to join the fun!
SLIDE 20
FRIENDS OF WAG
SLIDE 21
GREEN ROOM
Green Room Guidelines
▪ Be respectful of cast-mates, volunteers, & yourself ▪ Be on time, prepared, and focused ▪ Maintain a positive and respectful attitude ▪ Treat others like you want to be treated ▪ Clean up after yourself ▪ Wear deodorant!!! ▪ Girls should wear their hair up. ▪ We’ve had cases of lice during productions Remember we are a family!
SLIDE 22
GREEN ROOM OBJECTIVES
▪ Encouragement and teamwork; continuing to foster the family atmosphere from rehearsals ▪ Organized, safe, clean area with restful space for those who need it ▪ Focused, prepared performers ▪ Noise level that does not disturb the audience or action on stage ▪ Respect and pride in each performer and everyone else involved in the production at the end of the day
SLIDE 23
WHAT HAPPENS IN THE GREEN ROOM…
▪ All performers are expected to sit in assigned seats unless given permission otherwise by the Green Room leader ▪ Performers may speak to each other in quiet voices ▪ they are not required to be silent when the doors are shut ▪ When theater entrance doors are open, performers are expected to be silent ▪ The Green Room leader may ask for silence briefly at other times to control the noise level ▪ Sometimes the lights will be turned out when theater doors are open or if the Green Room team needs to settle the room
SLIDE 24
WHAT HAPPENS IN THE GREENROOM…
▪ Electronic devices are allowed until they become a distraction. ▪ Green Room volunteers may be asked to help with the following tasks: ▪ keeping the performers’ noise level low so as not to be heard by the audience ▪ monitor backstage groups to help with excessive talking. ▪ adjust costumes, tape microphones (with instruction) or refresh face powder ▪ open/close theater entrance doors with cues ▪ obtain snacks for the performers during intermissions or breaks
SLIDE 25
HOW TO VOLUNTEER IN THE GREENROOM…AND KEEP YOUR SANITY
▪ Be prompt ▪ arrive 15 minutes before a rehearsal shift ▪ arrive 1 hour before a performance shift ▪ Don’t sweat the small stuff ▪ Keep your pom-poms ready! ▪ We are often the first and last adults to see the actors in-between scenes. ▪ Offer praise for good behavior, encouragement for the occasional struggles. ▪ Help with constructive solutions for those who find the Green Room a challenging environment.
SLIDE 26 HOW TO VOLUNTEER IN THE GREEN ROOM…AND KEEP YOUR SANITY
▪ Ask for help ▪ Sometimes things beyond performers’ control happen, a performer needs a little more guidance or the performers have trouble resolving a conflict themselves ▪ In those cases, inform the Green Room Manager so that he/she can
- bserve the situation with you, find additional help or escalate as needed
▪ Two sets of eyes are needed to confirm the behavior ▪ Actors who violate the behavior contract will have the following consequences: ▪ Warning issued by a member of the production team ▪ Conversation with the parent and two members of the production team ▪ Parent must sit with the actor in the greenroom
SLIDE 27 OUR PURPOSE Ensure the actors have the best
- pportunity to shine and have a
great time doing it!
SLIDE 28
QUESTIONS? COMMENTS? CONCERNS?
Production Manager Amanda Sturgeon Amanda.j.sturgeon@gmail.com 903-217-8413
