[PPT] - ORCID Integration with Institutional Daryl Grenz Repositories: The PowerPoint Presentation

SLIDE 1

ORCID Integration with Institutional Repositories: The KAUST Approach

ORCID Workshop Khalifa University Abu Dhabi

Daryl Grenz November 14, 2016

SLIDE 2

Perceived Needs

Researchers
Reduce effort required to record and publicize research activities,

and comply with administrative requests.

Administrative offices
Research evaluation: Track KAUST-affiliated research impact.
Faculty review: Simplify reporting of outputs each year.
Alumni: Track research career of graduated students.
Library
Control and manage contributor metadata in the repository.
Track authors’ publications in support of the open access policy.

SLIDE 3

Membership Goals

All faculty, researchers, postdoctoral fellows and students will have ORCID IDs. Automated exchange of information will save researchers’ time and keep systems up-to-date. University systems will use ORCID IDs, especially when interacting with external information systems.

SLIDE 4

Timeline 1

August 2014

ORCID functionality added by our DSpace

provider: .

September 2014

ORCID ID required for ETD deposits.

November 2014

Institutional membership in ORCID.

SLIDE 5

Timeline 2

April 2016

Repository integration with faculty annual review

submission form including ORCID ID.

December 2015

PlumX metrics dashboard connected to

repository based on ORCID IDs.

January 2015

Launch of KAUST/ORCID integration.

July 2016

Atmire acquires OpenRepository, begin move towards

current DSpace version with modified ORCID handling.

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ORCID@KAUST 1

Raising awareness and starting discussions
Discuss possible uses of ORCID with other

university stakeholders.

Introduce basic information about ORCID at
rientations for new faculty, researchers,

postdocs and students.

Guidance and training
Develop ORCID libguide

(http://libguides.kaust.edu.sa/orcid).

Hold ORCID trainings twice a semester.

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ORCID@KAUST 2

Research Repository (http://repository.kaust.edu.sa/kaust/)
Retrieve ORCID IDs from Crossref by DOI.
Identify ORCID IDs for authors on submission.
Search by ORCID ID.
Expose ORCID IDs in OAI-PMH XML.
Update ORCID IDs via CSV import.
KAUST/ORCID Integration (internal site)
Grant permissions to KAUST.
Update ORCID record with works in IR.
Update ORCID record with KAUST affiliation.
Track ORCID uptake via dashboard.

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ORCID@KAUST 3

PlumX Metrics dashboard(https://plu.mx/kaust/g/)
Track usage, citation and social media discussion of

research in repository matched on ORCID ID.

Currently we do not use the functionality to harvest

item information directly from the ORCID record.

Faculty Annual Review submission form
API retrieval of ORCID ID and publication list for given

year from KAUST integration based on KAUST ID.

Starting with 2016 review, ORCID ID will be a required

field for form submission.

SLIDE 9

Repository ► Goals

Collect ORCID IDs for new and past items.
Store ORCID IDs for authors, advisors,

committee members, and institutional authors.

Expose ORCID IDs in useful ways for people

and systems.

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Repository ► Submission

Options:

retrieval of ORCID IDs by DOI when available from Crossref
as-you-type matching on existing names in the repository
name search using the public ORCID API

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Repository ► Metadata Update

Admin manual edit
Batch metadata edit

SLIDE 12

Repository ► Public interface

Item Display
Advanced Search
Author Browse

SLIDE 13

Repository ► OAI-PMH

xoai
ext_dc

SLIDE 14

Member Integration ► Goals

Support faculty, researchers and students to have and

use ORCID IDs.

Push information to ORCID profiles to connect

authors to KAUST and to their works in the repository.

Build services around ORCID that are of value to

researchers and that support the open access policy.

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Member Integration ► Design 1

Internal integration using PHP and MySQL.
Database with basic information about

researchers.

Email generator with templates for different

groups and for different stages of process.

Web interface for researchers to select which

permissions to grant to KAUST.

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Member Integration ► Design 2

Nightly harvest to pull new or updated works

from the repository via OAI-PMH

Nightly push of new items into ORCID records for

authors who have granted permission.

As needed, manual upload of CSV files to

repository to update existing items with newly identified ORCID IDs.

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Member Integration ► Process

Staged process, starting with faculty.
Emails with custom link requesting ORCID creation or

identification.

Follow-up emails to those who did not create an ORCID.
Further follow-up emails to faculty with possible

existing ORCID IDs with empty profiles.

Name match to add ID to existing repository items, with

manual review by library staff.

SLIDE 18

Member Integration ► Options

SLIDE 19

Member Integration ► Success!

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Member Integration ► Hiccups

Creation of duplicate ORCID IDs “Limited access” setting for new works

“The tool said it added 5 articles to my ORCID, but later when I looked there was

nothing there.”

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ORCID Outreach ► Reactions

“I will most probably never use ORCID.”
“I have a unique name in my research field and having an

ORCID will have no benefit for me.”

“If it is not mandatory I will not sign up.”
“I will be leaving KAUST soon.”
“Here is my ORCID …” (not connected, empty profile)
“My publications are under two ScopusIDs, can ORCID

help with that?”

“How can I get all my publications into ORCID?”
“Why aren’t all my articles in the repository?”
“Can I see citation information for my articles in ORCID?”
“I will tell my students to get ORCIDs too, what link should

they use?”

SLIDE 22

Member Integration ► Results 1

Over 730 ORCID IDs created or identified.
Over 80% of those used the integration tool

and granted permissions for us to update their ORCID profile.

90% of faculty, 45% of postdocs and 16% of

research scientists now have ORCID IDs.

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Member Integration ► Results 2

All theses and dissertations since Nov. 2014 have an

ORCID for the student author.

Over 80% of articles and conference papers in the

repository research community have an ORCID ID for at least one KAUST author.

New item types such as patents, presentations,

posters, technical reports, working papers and our lone deposited dataset, also have ORCID IDs attached.

8 known cases of duplicate ID creation.

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Member Integration ► Dashboard 1

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Member Integration ► Dashboard 2

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Member Integration ► TO DO 1

Continue follow-up with those who lack

ORCIDs or whose ORCIDs are not connected to the repository.

Develop procedure for incoming

researchers and students to register ORCID IDs as standard part of onboarding.

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Member Integration ► TO DO 2

Update integration to stay current with

newest version of ORCID API, XML schema and scopes.

Improve integration to properly update

affiliations when individuals leave the institution.

Increasingly automate manual steps.

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Member Integration ► TO DO 3

Support use of ORCID in our current research

information system (CRIS), as Elsevier Pure is implemented.

Find ways for other university workflows to

effectively use ORCID (Faculty Annual Review example).

Find ways for ORCID information to flow into

more public-facing pages (faculty profiles, individual websites, etc.)

SLIDE 29

Membership Goals: How are we doing?