Autonomous Vehicle Research Testbed: On Base Shuttle Pilot Project Overview and RFP Submission Process Webinar December 20, 2019 1:00 PM Eastern 1
Key Information US Ignite: Nonprofit building Smart Bases and Communities, us-ignite.org US Ignite Issued On Base AV Shuttle RFP on December 13, 2019 www.us-ignite.org/news/us-ignite-issues-rfp-for-autonomous-vehicle-research-testbed-on-base-shuttle-pilot/ The RFP document is available online Key Dates: RFP Webinar December 20, 2019 Inquiry Deadline January 6, 2020 Responses Provided January 7, 2020 RFP Responses Due January 17, 2020, 8:00 PM EST All questions and proposals are to be submitted via email to: Meghan Histand meghan.histand@us-ignite.org Note: This webinar will be in listen-only mode. Please mute yourself throughout the entire webinar. Thank you. 2
Autonomous Vehicle Research Testbed Contacts Nick Maynard Chief Operating Officer, US Ignite, nick.maynard@us-ignite.org Meghan Histand Director of Program Operations, US Ignite, meghan.histand@us-ignite.org Scott Turnbull Director of Technology, US Ignite, scott.turnbull@us-ignite.org Eric Werner Program Director, US Ignite, eric.werner@us-ignite.org Please send any RFP-related questions to meghan.histand@us-ignite.org. This webinar is meant to provide a project overview and touch on the RFP process. You must read the RFP in its entirety to fully comprehend the RFP expectations and requirements. 3
On Base AV Shuttle Pilot Introduction 4
Engineering a Smart Base US Ignite is Driving Community Development and Innovation through the deployment of advanced transportation and network technologies. Base Data Center US Ignite, Base, City GATE Security New Light fixtures with sensor infrastructure (US Ignite/Academia) Delivery Vans (DOD/Academia) City Commercial AV Base Public Safety shuttles Delivery Vans Gov’t/Academic AV shuttles 5
What is the Autonomous Vehicles(AV) Research Testbed? • US Ignite is leading the AV Research Testbed at Fort Carson under contract from the U.S. Army Engineering Research Center (ERDC) through August 2021. • The Objective of the Project is to deploy a number of AVs and sensor based technologies to reduce operational costs, improve public safety and enhance the lives of the Soldiers and Families that live and work on the installation. • The Goal of the Project is to develop a comprehensive implementation plan for scaling AV technologies at Fort Carson and other Army bases. • The Partnership between US Ignite, ERDC, Fort Carson, the University of Colorado’s Research and Engineering Center for Unmanned Vehicles (RECUV) and the Technology Vendors is the key to success. • The AV Shuttle Pilot is the corner-stone upon which the testbed is built and your organization’s experience, technology, and people are what the RFP is seeking. 6
Overview of Fort Carson Transportation Profile • Over 65,000 active duty, family members, Evening Loop reserve military civilians, and contractors live or work on base. • Multiple Transportation Challenges exist due to the high volume of off-base commuters, limited parking and soldiers moving between barracks, training, dining facilities and offices. • Four Shuttle Routes operate 7am to 6:30pm M-F, 9:30am to 6:30pm S-S. • The AV Shuttle will address gaps in service Airfield Loop hours, destinations or at peak demand. • Two Service Areas have been identified for the AV shuttle pilot; the Evening Loop and the Airfield Loop. 7
Network and Data Analytics Goals • Wireless Networking being established along route and vehicle service points. – Wireless connectivity capabilities to support interactivity during operations such as status, location, etc. – Larger data offload during vehicle downtime. – Negotiate other options for extremely dense data (LIDAR, Video, etc). • Data Sharing enables monitoring and analytics. – Part of DoD effort to establish a test-bed for AV assessment. – Live data informs end user interfaces and notifications. – CU Boulder developing AV data analysis, and modeling platform based on dense data sources. – Public Safety officials interested in access to data to enhance rider safety. Onboard video streaming desired by not required. 8
RPF Basics 9
RFP Timeline and Basics 1/6: 1/18: Jan/Feb 2020: 12/12: 1/17: 2/14: Inquiry period Evaluation Period Site Visits for Vendor Selected RFP Released Responses Due ends Begins Select Proposers • All RFP responses must be received by January 17, 2020 8:00 pm Eastern Standard Time . Any Proposal received after this time will not be considered and will be rejected and returned without review. • Proposals should be submitted via email to: Meghan.Histand@us-ignite.org. Proposers will receive an email from US Ignite confirming receipt of proposal. • Any questions regarding this RFP should be submitted by e-mail at Meghan.Histand@us-ignite.org, on or before January 6, 2020. All questions and answers made to US Ignite will be posted publicly on the US Ignite webpage. 10
Technical Proposal Proposal Components Required? Documents Cover Page Yes Organization Overview Yes References Yes Management Summary Yes Teaming and Organization Structure Yes AV Shuttle Experience Yes Technical Work Plan, Schedule, and Overall Support Yes Proposal Partners Yes Resumes Yes Small Business or Small Disadvantaged Business Status Yes Attachment - Appendix D - Financial Disclosure Yes Yes, if A Attachment - Appendix E - Certification of Bonding Ability circled on Appendix D Technical Proposals are limited to 20 pages, excluding the resume 11 section
Cost Proposal • Please use Appendix B table to submit your Cost Proposal. • US Ignite intends to issue a fixed-price contract for one year (with a 6-month option period),to a suitable Proposer(s) who demonstrates the capacity to deliver the quality scope of services and is the most responsive to the requirements of the RFP. • US Ignite would also like to see what economies of scale can be realized if a second AV is added. Therefore, proposers should provide cost estimates for the following: • Fixed-Price Cost for Year 1 for AV #1 (required), one AV would be operating on the installation • Fixed Price Cost for Year 1 for AV #2 (optional), two AVs would be operating on the installation • Total Fixed Price Cost for Year 1 for AV #1 (required) and AV #2 (optional) 12
Evaluation • US Ignite will first verify that the submitted proposals satisfy the proposal content requirements and qualify to be evaluated by the Evaluation Committee. • An Evaluation Committee will review all proposals in accordance with the RFP. • The Evaluation Phase is broken into two Phases – Phase 1 (Technical and Cost Proposal) and Phase II (Demo). • US Ignite will award the RFP to the Proposer or Proposers that are most qualified based upon the results of Phase I and Phase II. 13
Evaluation: Phase I • In Phase 1, each evaluation criteria is scored on a scale of 1-5 (1 – Poor., 2 – Fair, 3 – Good, 4 - Very Good, 5 – Excellent). • The evaluation criteria (all equally weighted) include: 1. Knowledge of project requirements as described in the Technical Proposal, Prior AV Shuttle Experience, References, and ability to meet the requirements outlined in Appendix A – Scope of Services; 2. Work Plan, Schedule, and Overall Support as described in the Technical Proposal; 3. Qualifications, range of experience of the organization(s), proposed key staff as described in the Organizational Overview, Management Summary, the Teaming and Organization Structure, and the Resumes sections of the Technical Proposal; and, 4. Project costs and overall value as described in the Cost Proposal. • Bonus evaluation points will be provided to proposals that involve a prime organization or subcontractor organization that qualifies as a Small Business (SB), Small Disadvantaged Business (SDB), 8(a) Certified SDB, Historically Underutilized Business Zone Small Business (HUBZone SB), Service-Disabled-Veteran-Owned Small Business (SDVOSB), or Woman-Owned Small Business (WOSB) concerns. 14
Evaluation: Phase II • Based upon the results of Phase I, US Ignite will invite one or more top Proposers to provide a demonstration of the AV solution presented in the Proposer’s submission (the “Demo”). • The Demo will take place in a location of the Proposer’s choosing • US Ignite will also inspect the Proposer’s facilities as part of the Demo. • In Phase II, each evaluation criteria is scored on a scale of 1-5. (1 – Poor, 2 – Fair, 3 – Good, 4 - Very Good, 5 – Excellent) • The evaluation criteria (all equally weighted) include: 1. Ability for the AV(s) and the Proposer to meet the requirements outlined in Appendix A – Scope of Services and perform in a live demo situation. 2. The Proposer's approach to addressing the Appendix A – Scope of Services and detailing how the proposer will meet the project requirements. The Proposer should present a PowerPoint presentation for US Ignite at the Demo. 3. Project costs and overall value as described in the Cost Proposal. No Demo shall be scheduled until Proposer has provided US Ignite with evidence of insurance in amounts and types deemed sufficient by US Ignite and called US Ignite as an additional named insured. All proposer costs associated with the Demo shall be the sole responsibility of Proposer. 15
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