On Base Shuttle Pilot Project Overview and RFP Submission Process - - PowerPoint PPT Presentation

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Autonomous Vehicle Research Testbed: On Base Shuttle Pilot Project Overview and RFP Submission Process Webinar

December 20, 2019 1:00 PM Eastern

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US Ignite: Nonprofit building Smart Bases and Communities, us-ignite.org US Ignite Issued On Base AV Shuttle RFP on December 13, 2019

www.us-ignite.org/news/us-ignite-issues-rfp-for-autonomous-vehicle-research-testbed-on-base-shuttle-pilot/

The RFP document is available online Key Dates: RFP Webinar December 20, 2019 Inquiry Deadline January 6, 2020 Responses Provided January 7, 2020 RFP Responses Due January 17, 2020, 8:00 PM EST All questions and proposals are to be submitted via email to: Meghan Histand meghan.histand@us-ignite.org Note: This webinar will be in listen-only mode. Please mute yourself throughout the entire webinar. Thank you.

Key Information

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Autonomous Vehicle Research Testbed Contacts

Nick Maynard Chief Operating Officer, US Ignite, nick.maynard@us-ignite.org Meghan Histand Director of Program Operations, US Ignite, meghan.histand@us-ignite.org Scott Turnbull Director of Technology, US Ignite, scott.turnbull@us-ignite.org Eric Werner Program Director, US Ignite, eric.werner@us-ignite.org Please send any RFP-related questions to meghan.histand@us-ignite.org. This webinar is meant to provide a project overview and touch on the RFP process. You must read the RFP in its entirety to fully comprehend the RFP expectations and requirements.

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On Base AV Shuttle Pilot Introduction

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Base Data Center

US Ignite, Base, City

Base Public Safety

New Light fixtures with sensor infrastructure (US Ignite/Academia)

Commercial AV shuttles Gov’t/Academic AV shuttles Delivery Vans Delivery Vans (DOD/Academia)

City

GATE Security

Engineering a Smart Base

US Ignite is Driving Community Development and Innovation through the deployment of advanced transportation and network technologies.

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What is the Autonomous Vehicles(AV) Research Testbed?

• US Ignite is leading the AV Research Testbed at Fort Carson under contract

from the U.S. Army Engineering Research Center (ERDC) through August 2021.

• The Objective of the Project is to deploy a number of AVs and sensor based

technologies to reduce operational costs, improve public safety and enhance the lives of the Soldiers and Families that live and work on the installation.

• The Goal of the Project is to develop a comprehensive implementation plan for

scaling AV technologies at Fort Carson and other Army bases.

• The Partnership between US Ignite, ERDC, Fort Carson, the University of

Colorado’s Research and Engineering Center for Unmanned Vehicles (RECUV) and the Technology Vendors is the key to success.

• The AV Shuttle Pilot is the corner-stone upon which the testbed is built and your
• rganization’s experience, technology, and people are what the RFP is seeking.

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Overview of Fort Carson Transportation Profile

• Over 65,000 active duty, family members,

reserve military civilians, and contractors live

• r work on base.
• Multiple Transportation Challenges exist due

to the high volume of off-base commuters, limited parking and soldiers moving between barracks, training, dining facilities and offices.

• Four Shuttle Routes operate 7am to 6:30pm

M-F, 9:30am to 6:30pm S-S.

• The AV Shuttle will address gaps in service

hours, destinations or at peak demand.

• Two Service Areas have been identified for

the AV shuttle pilot; the Evening Loop and the Airfield Loop.

Evening Loop Airfield Loop

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Network and Data Analytics Goals

• Wireless Networking being established along route and vehicle service

points. – Wireless connectivity capabilities to support interactivity during

• perations such as status, location, etc.

– Larger data offload during vehicle downtime. – Negotiate other options for extremely dense data (LIDAR, Video, etc).

• Data Sharing enables monitoring and analytics.

– Part of DoD effort to establish a test-bed for AV assessment. – Live data informs end user interfaces and notifications. – CU Boulder developing AV data analysis, and modeling platform based on dense data sources. – Public Safety officials interested in access to data to enhance rider

• safety. Onboard video streaming desired by not required.

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RPF Basics

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RFP Timeline and Basics

12/12: RFP Released 1/6: Inquiry period ends 1/17: Responses Due 1/18: Evaluation Period Begins Jan/Feb 2020: Site Visits for Select Proposers 2/14: Vendor Selected

• All RFP responses must be received by January 17, 2020 8:00 pm

Eastern Standard Time. Any Proposal received after this time will not be considered and will be rejected and returned without review.

• Proposals should be submitted via email to: Meghan.Histand@us-ignite.org.

Proposers will receive an email from US Ignite confirming receipt of proposal.

• Any questions regarding this RFP should be submitted by e-mail at

Meghan.Histand@us-ignite.org, on or before January 6, 2020. All questions and answers made to US Ignite will be posted publicly on the US Ignite webpage.

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Technical Proposal

Proposal Documents Components Required? Technical Proposal Cover Page Yes Organization Overview Yes References Yes Management Summary Yes Teaming and Organization Structure Yes AV Shuttle Experience Yes Work Plan, Schedule, and Overall Support Yes Partners Yes Resumes Yes Small Business or Small Disadvantaged Business Status Yes Attachment - Appendix D - Financial Disclosure Yes Attachment - Appendix E - Certification of Bonding Ability Yes, if A circled on Appendix D

Technical Proposals are limited to 20 pages, excluding the resume section

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• Please use Appendix B table to submit your Cost

Proposal.

• US Ignite intends to issue a fixed-price contract

for one year (with a 6-month option period),to a suitable Proposer(s) who demonstrates the capacity to deliver the quality scope of services and is the most responsive to the requirements

• f the RFP.
• US Ignite would also like to see what economies
• f scale can be realized if a second AV is added.

Therefore, proposers should provide cost estimates for the following:

• Fixed-Price Cost for Year 1 for AV #1

(required), one AV would be operating on the installation

• Fixed Price Cost for Year 1 for AV #2

(optional), two AVs would be operating on the installation

• Total Fixed Price Cost for Year 1 for AV #1

(required) and AV #2 (optional)

Cost Proposal

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• US Ignite will first verify that the submitted proposals satisfy the proposal

content requirements and qualify to be evaluated by the Evaluation Committee.

• An Evaluation Committee will review all proposals in accordance with the

RFP.

• The Evaluation Phase is broken into two Phases – Phase 1 (Technical and

Cost Proposal) and Phase II (Demo).

• US Ignite will award the RFP to the Proposer or Proposers that are most

qualified based upon the results of Phase I and Phase II.

Evaluation

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• In Phase 1, each evaluation criteria is scored on a scale of 1-5 (1 – Poor., 2 – Fair, 3

– Good, 4 - Very Good, 5 –Excellent).

• The evaluation criteria (all equally weighted) include:
• 1. Knowledge of project requirements as described in the Technical Proposal,

Prior AV Shuttle Experience, References, and ability to meet the requirements

• utlined in Appendix A – Scope of Services;
• 2. Work Plan, Schedule, and Overall Support as described in the Technical

Proposal;

• 3. Qualifications, range of experience of the organization(s), proposed key staff as

described in the Organizational Overview, Management Summary, the Teaming and Organization Structure, and the Resumes sections of the Technical Proposal; and,

• 4. Project costs and overall value as described in the Cost Proposal.
• Bonus evaluation points will be provided to proposals that involve a prime
• rganization or subcontractor organization that qualifies as a Small Business (SB),

Small Disadvantaged Business (SDB), 8(a) Certified SDB, Historically Underutilized Business Zone Small Business (HUBZone SB), Service-Disabled-Veteran-Owned Small Business (SDVOSB), or Woman-Owned Small Business (WOSB) concerns.

Evaluation: Phase I

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• Based upon the results of Phase I, US Ignite will invite one or more top Proposers to

provide a demonstration of the AV solution presented in the Proposer’s submission (the “Demo”).

• The Demo will take place in a location of the Proposer’s choosing
• US Ignite will also inspect the Proposer’s facilities as part of the Demo.
• In Phase II, each evaluation criteria is scored on a scale of 1-5.

(1 – Poor, 2 – Fair, 3 – Good, 4 - Very Good, 5 – Excellent)

• The evaluation criteria (all equally weighted) include:
• 1. Ability for the AV(s) and the Proposer to meet the requirements outlined in

Appendix A – Scope of Services and perform in a live demo situation.

• 2. The Proposer's approach to addressing the Appendix A – Scope of Services

and detailing how the proposer will meet the project requirements. The Proposer should present a PowerPoint presentation for US Ignite at the Demo.

• 3. Project costs and overall value as described in the Cost Proposal.

No Demo shall be scheduled until Proposer has provided US Ignite with evidence of insurance in amounts and types deemed sufficient by US Ignite and called US Ignite as an additional named insured. All proposer costs associated with the Demo shall be the sole responsibility of Proposer.

Evaluation: Phase II

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• Insurance: Before commencing any contract work, the selected Proposer

shall procure insurance to operate a motor vehicle in the State of Colorado under Colorado law covering each vehicle and its operator in amounts and types specified in the RFP.

• Financial Stability: The selected Proposer must provide a financial guarantee

in the amount of $2,000,000 in the form of either a Performance and Payment bond or a Letter of Irrevocable Credit.

Insurance and Bonding Requirements

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FAQs

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Question 1: Who will review AV Shuttle proposals? Answer: Full Proposals will be evaluated by US Ignite, the University of Colorado Boulder, Fort Carson and the U.S. Army Engineer Research and Development Center (ERDC). Question 2: What review criteria will be used to evaluate a proposal? Answer: The four review criteria include the following:

• 1. Knowledge of Project Requirements
• 2. Work Plan, Schedule, and Overall Support
• 3. Qualifications, Experience of the Organization and Staff
• 4. Project costs and overall value

Please refer to the RFP for full descriptions of these merit review criteria. Question 3: Can other shuttle routes be proposed? Answer: Yes, the configuration of the final shuttle route(s) can be designed to match the functional capability of the shuttle while maximizing the utility to Fort Carson. The area of service can not change due to the local network design efforts already underway. Question 4: Can multiple vendors partner to propose a solution? Answer: Yes. The vendors are responsible for managing the partnership and responding as a single entity.

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Question 5: Is US Ignite accepting proposals for AVs that are not passenger shuttles? Answer: Not under this RFP. Additional RFPs will be released for non-shuttle applications as part of the testbed. Question 6: What facilities will be made available to support the operation of the AV shuttle? Answer: Fort Carson is looking into indoor, temperature controlled, garage space with access to electrical power for AV charging. For accurate cost estimates please respond assuming no indoor garage space is available, breaking this expense out as a possible cost saving if one is identified. Question 7: What data from the shuttle operations will the vendors need to provide? Answer: Vendors will need to provide basic operations and performance data collected during shuttle operations, and be willing to work with the data analytics team to provide facilitate access to what data is available. Question 8: Does the shuttle need to be accessible? Answer: Accessibility is a desired, not required capability. Question 9: What is the maximum posted speed limit on the shuttle route? Answer: The maximum posted speed on the shuttle route is 30mph.

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Question 10: Will the shuttle be operating on regular roadways with traffic or on a protected path or pedway? Answer: AV shuttle must be capable of operating on regular vehicle roadways with traffic, cyclists and pedestrian crossings. Operation on dedicated cart paths or active pedestrian walkways is not required or considered. Question 11: Can non-US citizens participate in the testbed project even though it is on Fort Carson? Answer: Yes, non-US citizens can participate. All personnel who are requesting unescorted access to Fort Carson and not in possession of a DOD ID card or installation pass/badge will undergo a National Crime Information Center (NCIC) background check. This check involves verifying the individual’s identity and checking their criminal history. Question 12: If my company is selected by US Ignite for a contract, what start date should we assume? Answer: For the purposes of creating a work plan, Proposers can assume a March 1, 2020 start-date. Question 13: Where can I learn about the specific Operating and System Requirements of the AV? Answer: Please refer to Appendix A - Scope of Services.