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OKI - SNK Workshop - March 8, 2016 Daniel Menetrey, P.E.
Kentucky Transportation Cabinet District 6
Federal Funding Flow
LPA
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Reimbursement Process
LPA pays for project first, then seeks reimbursement from KYTC. (80% reimbursement)
OKI - SNK Workshop - March 8, 2016 Daniel Menetrey, P.E. Kentucky - - PowerPoint PPT Presentation
OKI - SNK Workshop - March 8, 2016 Daniel Menetrey, P.E. Kentucky - - PowerPoint PPT Presentation
OKI - SNK Workshop - March 8, 2016 Daniel Menetrey, P.E. Kentucky Transportation Cabinet District 6 Federal Funding Flow Reimbursement Process LPA pays for project first, then seeks reimbursement from KYTC. (80% reimbursement) LPA
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Administering Office
KYTC District 6 Office
Administers State Funded Projects (SPP), and MPO (OKI)
delegated Federal Funds (SNK)
Daniel Menetrey – D6 LPA Coordinator
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Getting Started
Contact Administering Office
Get funds authorized Get MOA signed 20% local match required for all Federal Funds
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Contact District LPA Coordinator
Schedule a Project Team Meeting early in the process Federal Funded Projects require an Environmental
Document to be completed
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Professional Services
Professional Services Procurement
QBS Process – Advertise for at least 21 days In House Staff Engineer on retainer contract Statewide Contracts – Contact Amanda Spencer
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Design
Design must follow KYTC Standards
Standard Drawings can be found on KYTC’s Highway
Design website
Submit all Plan submittals to the D.O. LPA Coordinator Traffic Management Plan (TMP) Design Review Checklist (LDRC)
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Right of Way & Utilities
Right of Way Certification required
Environmental Document is required before R/W can be
acquired
LPAs are required to follow the Uniform Act
Must be offered just compensation for their property If the value is less than $10,000 – Minor Acquisition Review
(MAR)
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Utility Relocation
Contact Utility Companies early in project Provide to bidders Utility Impact Notes
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Utilities
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Construction Procurement
Construction Procurement Packet
LPA must obtain an Engineering Estimate from the Designer DBE Goal (Disadvantaged Business Enterprises) Bid Advertisement, Bid Proposal & Design Plans LDRC & LPA-PDC
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Construction Notice to Proceed
Project Development Checklist (LPA-PDC) Funding Authorization & MOA for Construction
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Project Letting
LPA must advertise for at least 21 days before the bids are
- pened
Contract is to be awarded to the lowest responsive bidder Contractor must be prequalified with KYTC (List found
- n KYTC’s website)
Send bid tabs to Administering Office (AO) Have contractor sign contact Notice to proceed from AO
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Construction & Inspection
LPA must inspect the contractor’s work Inspector must be onsite at some time every day Verify that DBEs working on the project Inspector must give a copy of all inspection reports to the
LPA
Inspector or contractor must do materials testing
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Construction & Inspection
Inspector helps LPA determine whether milestones are met
for progress payments
LPA is required to promptly pay the contractor LPA must notify the AO when the project is completed for
Final Inspection and Acceptance & Project Closure
Change Orders
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Reimbursement
Costs directly related to the project are reimbursable LPA pays project expenses up front, then submits a
request for reimbursement from Administering Office
Use Reimbursement Request Form Include contractor invoices & cancelled checks (front and
back)
LPA will be reimbursed 80% (Fed Funded)
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Completed SNK LPA Projects
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Newport Carothers Road (KY 1892) Reconstruction
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Completed SNK LPA Projects
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Covington Russell Street Resurfacing
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Completed SNK LPA Projects
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Covington Caroline Ave Railroad Underpass
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Completed SNK LPA Projects
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Covington – Latonia & Southern Ave Reconstruction (SNK)
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Current SNK LPA Projects
Covington
6th Street Reconstruction Riverfront Commons Trail (multi-city project) Latonia Avenue Reconstruction Johnson Street & Rivercenter Blvd Reconstruction
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Edgewood
Dudley Road Reconstruction (Phase II & III)
Newport
Carothers Road Reconstruction (Phase II) Riverfront Commons Trail Bridges
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Current SNK LPA Projects
Crestview Hills
Thomas More Parkway Widening
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Kenton County
Bromley Crescent Springs Road Reconstruction (Phase I & II)
Villa Hills
Buttermilk Pike Reconstruction
Ludlow
Riverfront Commons Trail
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Current SNK LPA Projects
Kenton County Airport Board
Wendell Ford Boulevard Extension
Boone County
Longbranch Road Widening Camp Ernst Road Turn Lane at Longbranch Road Veterans Way Extension
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Questions?
http://transportation.ky.gov/Pages/default.aspx
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Daniel Menetrey, PE KYTC D6 LPA Coordinator Daniel.Menetrey@ky.gov (859) 341-2700