DataRay / OKI Patient Safety Solutions Technologies by Department Brent Scales, National Sales Director / VP of Operations DataRay
Hospital’s Bar -Code Applications wish list Bedside Point of Care (BPOC) including Bar-Code Medication Administration (BCMA) Specimen Collection Phlebotomy (lab) Document Imaging Electronic Health Record access 2
Roadblocks to BCMA & other apps HIS EMBOSSER MACHINES IMPRINTERS DOT MATRIX PRINTERS LASER PRINTERS 3
Hospital difficulties resolved with OKI Solution • Lack of bar-code print integration: There are many Hospital System Applications requiring need to scan bar-codes - Not many assist with printing them. • IT department struggle with issue: Often IT department stuck trying to understand complicated clinical process in order to meet hospitals bar-code and printing requirements. • Results in incorrect implementations: Since most applications and IT departments don’t want to spend time to sort out thermal languages and provide continued support for them, most products are incorrectly printed on laser printers (wristbands, chart labels, pharmacy labels, prescriptions). • Forms printing solution needed for thermal printers: Unlike laser printing, since bar-codes are tied to real world product, thermal printing will not dissipate with EHR (Electronic Health Records). 4
The DataRay/OKI Solution DataRay Healthcare Interface Bar Coded Wristbands & Labels 2D & Linear Bar Codes TML MedMap 5
Comparison of customer options • Other printer manufacturers admitted to not understanding end-user environments, and do not have software to provide the required interface to the hospital systems. • We specialize in understanding the workflow process, and how to provide solutions that will meet the needs of that specific department. • We have a ‘printer - side’ software system that can interface to any application. • Comparison: Zebra ZPL (requires application support for language) vs DataRay MedMap (consists of Parsers, Formatters, and Logic Control System). 6
D2 SOLUTION: Cost Savings & Patient Safety HIS DataRay OKI Printer • The only hardware based, plug and play, full featured, thermal printing solution. • Same as normal Network Printserver (i.e. HP JetDirect) but with extra added intelligence • Has three layers of technology Printer emulation / language translation (SIDM to Thermal) Data steam parsing and label reformat (MedMap) Specialty functions (Tall-Man Lettering, 2D barcode wraparound, RFID) 7
Have EHR? (Electronic Health Records) Then do they have… DataRay products in support of the ARRA/HITECH incentives for EHR Stage 1 and Stage 2 Meaningful Use? 8
What Departments have a need? Admitting/Registration Hospitals using Embosser Machines (also called Blue Card, or Addressograph machines) to print patient demographics, or that use laser printers to print labels/armbands. Nursing Hospitals wanting to implement a BarCode Medication Administration (BCMA), and need to implement 2D barcodes on patient wrist band and in-house pharmacy med/IV labels. Inpatient Pharmacy Dot Matrix printers used to print pharmacy label. Need to print Tall Man lettering, and scan barcodes. Doctors Offices/ER/PCP/Urgent Care Centers Need to comply with CMS and state guidelines for printing prescriptions, which is an essential component of an eRx EHR implementation. 9
PHARMACY – MedMap • Bar-coding needed for BCMA • Conform to Institute of Safe Medical Practices (ISMP) Med/IV label format guidelines Before After **see other advantages of thermal printers below 10
Tall Man Lettering • Upper/lower case letters highlight differences between look alike/sound alike drugs • Modifiable list of FDA-identified look-a-like drug names • Minimize Adverse Drug Events DOBUTAMINE DOBUTamine DOPAMINE DOPamine 11
2D Barcode Wraparound WristBands • Scan any part of band w/o disturbing or touching patient • Advantages of RFID technology without the expense • Meets FDA requirement for 2 patient specific identifiers • Bar code compatibility with Glucometer lab scanners • Can be made to prevent bar code workarounds 12
Ensuring The Highest Readability Seven Bar-Code tips: Thermal printer benefits: 1. Use thermal printers • Barcode print quality 2. Use Code 128 and 2D • No jam of labels/bands 3. Print barcode • Simple band design Thermal perpendicular (2 reasons) • Durability 4. Use highest-quality band • Low waste / Less Cost 5. Print at 2 IPS (inches per • Very small footprint Laser second) • Quite 6. Print correct darkness • No first-page wait time 7. Use 300 DPI • No toner/ink to store/replace 13
Patient Chart Labels (EHR-AID) • 3”x 1” x 4 -across sheet of labels (convenience without waste) • Direct Thermal Labels – No ribbon or toner cost • Instant print on demand with no warm-up period • No label jams or glue ooze as with laser labels 14
DataRay ODDISY (On-Demand Document Identification System • Scan the ODDISY barcode to instantly AutoPrint new ID labels. • Reduces excess waste resulting from pages of unused laser labels. • Can also be used for immediate identification of blood or other samples collected. • Imaging System: Auto -identify imaged patient documents with the patient ID barcode. • EHR: Scan barcodes to instantly pull up patient records for accurate medical record documentation. Also, to assist in efficient implementation of EHR in support of ARRA HITECH Act incentives. Excellent convenience and 15 time saver for nursing staff.
Thermal Prescription Printer • Replaces illegible handwritten Rx orders • Interface to EHR and prescription formatting done by DataRay • Thermal tamper resistant security paper exceeds CMS requirements • Provides counterfeit protection features that cannot be provided without security paper • Can meet all states requirements except for CA, NJ, NY • Market to Hospital ERs, Clinics, Urgent Care Centers, PCP chains Security Features • Blue Pantograph • Reverse RX • Coin Activated Watermark • Color Changing Ink 16
Market / Sales (Mail, email, call campaign) are to the department heads that are relevant to each product Department Head Department Need • IT Director • Ease of installation and support - No PC based Server/Software to add • Pharmacy Director • Higher quality printing - Get rid of loud, problematic dot-matrix • Admitting Director • Manpower efficiency and reduced waist - Easier to use wristbands then laser • Nursing Director • Convenience and efficiency - Can print readable chart labels at will • Nursing Informatics • Mandatory Preparation for BCMA - Bar-coding on Wristbands and IV/Meds • Patient Safety Coordinator • Eliminate patient safety hazards - Legible print and bar-coding in hospital • Financial Officer • Cost savings and ROI - Most economical solution 17
Onsite Demonstration (“Transparent Demo”) New OKI • No network setup (Pre- Existing) • No extra LAN drop (Pre- Existing) • No dependence on IT • We resolve protocols 18
Questions? 19
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