Office of Administrative Hearings Julian Mann, III Director and - - PowerPoint PPT Presentation

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Office of Administrative Hearings Julian Mann, III Director and - - PowerPoint PPT Presentation

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Office of Administrative Hearings Julian Mann, III Director and Chief Administrative Law Judge Legislative Overview For JOINT APPROPRIATIONS SUBCOMITTEE ON GENERAL GOVERNMENT March 1, 2017 (This page is intentionally left blank) Joint

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Office of Administrative Hearings

Julian Mann, III Director and Chief Administrative Law Judge

Legislative Overview For JOINT APPROPRIATIONS SUBCOMITTEE ON GENERAL GOVERNMENT March 1, 2017

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SLIDE 2

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Joint Appropriations Question

  • How do you measure your agency’s effectiveness

and outcomes?

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1342 2000 1593 1934 1622 2131 2235 2154 2333 2214 2134 2256 2291 3717 6693 9538 1493714505 20352 101841020412274 1 10 100 1000 10000 100000 Petitions

CONTESTED CASE PETITIONS FILED

1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

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770 728 786 918 856 532 712 759 888 1153 1187 1301 1271 1689 5941 6510 12256 8340 21942 11975 7561 10345 1 10 100 1000 10000 100000 Petitions

CONTESTED CASE PETITIONS WITHDRAWN OR SETTLED

1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

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970 673 986 794 751 726 1138 1140 1011 945 1086 1030 916 1153 1290 1285 1290 941 2379 1257 977 996 1 10 100 1000 10000 Cases

CONTESTED CASE PETITIONS CLOSED BY DECISION

1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

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177 195 182 215 216 216 237 240 203 183 50 100 150 200 250 300 Days

AVERAGE AGE BY YEAR OF ALL CASES CLOSED

2001 2002 2003 2004 2005 2006 2013 2014 2015 2016

Data not available for 2007-2012 Medicaid Recipient Appeals and Equal Employment Opportunity Appeals not included

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Rules Division Rules Disposition Statistics and Efficiency Measurements

(by fiscal year)

FYE FYE

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Periodic Review and Expiration of Existing Rules

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20 40 60 80 100 120 140 160

2007- 2008 2008- 2009 2009- 2010 2010- 2011 2011- 2012 2012- 2013 2013- 2014 2014- 2015 2015- 2016

77 64 120 97 71 107 95 73 143

Office of Administrative Hearings Civil Rights Division Case Filings

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10 20 30 40 50 60 70 80 90 100

2007- 2008 2008- 2009 2009- 2010 2010- 2011 2011- 2012 2012- 2013 2013- 2014 2014- 2015 2015- 2016

80 89 81 99 66 99 86 92 91

Office of Administrative Hearings Civil RIghts Division Case Closings

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Joint Appropriations Questions

  • How do you measure efficiency within your

agency/department?

  • Do you have metrics that you use to monitor

agency performance? If so, please provide.

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42 227 24 499 34 207 35 271 16 160 33 222 19 159 32 221 26 211 38 201 252 34 208 10 120 21 199 1 10 100 1000 Pending Cases Filed Before 10/1/2016 All Cases Closed in 2016 Cases Closed By Decision in 2016

  • Avg. Age of

Cases Closed By Decision in 2016

ADMINISTRATIVE LAW JUDGE PENDING/CLOSED FILE STATS FOR 2016

ALJ1 ALJ2 ALJ3 ALJ4 ALJ5 ALJ6 ALJ7 ALJ8

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17 272 45 251 15 255 68 315 9 196 41 277 24 193 38 264 34 236 38 259 63 240 17 249 1 10 100 1000 Pending Cases Filed Before 10/1/2015 All Cases Closed in 2015 Cases Closed By Decision in 2015

  • Avg. Age of

Cases Closed By Decision in 2015

ADMINISTRATIVE LAW JUDGE PENDING/CLOSED FILE STATS FOR 2015

ALJ1 ALJ2 ALJ3 ALJ4 ALJ5 ALJ6 ALJ7

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58 255 38 444 28 212 20 214 32 182 26 338 35 199 21 322 65 220 26 281 1 10 100 1000 Pending Cases Filed Before 10/1/2014 All Cases Closed in 2014 Cases Closed By Decision in 2014

  • Avg. Age of

Cases Closed By Decision in 2014

ADMINISTRATIVE LAW JUDGE PENDING/CLOSED FILE STATS FOR 2014

ALJ1 ALJ2 ALJ3 ALJ4 ALJ5 ALJ6

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CRDI 1 CRDI 2 CRDI 3 CRDI 4 Pending Charges in 2016 17 18 18 20 All Charges Closed in 2016 23 23 24 23 Charges Closed by Decision in 2016 17 18 8 15 Settlements in 2016 3 4 7 5 Withdrawals with Benefits in 2016 1 1 Administrative Closures in 2016 3 1 8 2 Civil Rights Investigator Pending/Closed Charge Stats for 2016

50

Civil Rights Investigator Pending/Closed Charges for 2016

Pending Charges in 2016 Settlements in 2016

17 23 17 18 23 18 18 24 8 20 23 15 5 10 15 20 25 30 Pending Charges in 2016 All Charges Closed in 2016 Charges Closed by Decision in 2016

Civil Rights Investigator Pending/Closed Charges for 2016

CRDI 1 CRDI 2 CRDI 3 CRDI 4

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CRDI 1 CRDI 2 CRDI 3 CRDI 4 Pending Charges in 2015 17 10 12 16 All Charges Closed in 2015 24 24 23 21 Charges Closed by Decision in 2015 22 20 9 15 Settlements in 2015 2 7 5 Withdrawals with Benefits in 2015 1 1 Administrative Closures in 2015 1 2 6 1 Civil Rights Investigator Pending/Closed Charge Stats for 2015

2 4 6 8 10 12 14 16 18 CRDI 1 CRDI 2 CRDI 3 CRDI 4

Civil Rights Investigator Pending/Closed Charges for 2015 Pending Charges in 2015 Settlements in 2015

17 24 22 10 24 20 12 23 9 16 21 15 5 10 15 20 25 30 Pending Charges in 2015 All Charges Closed in 2015 Charges Closed by Decision in 2015

Civil Rights Investigator Pending/Closed Charges for 2015

CRDI 1 CRDI 2 CRDI 3 CRDI 4

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CRDI 1 CRDI 2 CRDI 3 CRDI 4 Pending Charges in 2014 8 17 13 18 All Charges Closed in 2014 25 19 21 20 Charges Closed by Decision in 2014 22 16 15 10 Settlements in 2014 2 3 Withdrawals with Benefits in 2014 1 2 1 5 Administrative Closures 2 1 3 2 Civil Rights Investigator Pending/Closed Charge Stats for 2014

5 10 15 20 CRDI 1 CRDI 2 CRDI 3 CRDI 4

Civil Rights Investigator Pending/Closed Charges for 2014

Pending Charges in 2014 All Charges Closed in 2014 Charges Closed by Decision in 2014

5 10 15 20 25 30 CRDI 1 CRDI 2 CRDI 3 CRDI 4

Chart Title

Pending Charges in 2014 All Charges Closed in 2014 Charges Closed by Decision in 2014 Settlements in 2014 Withdrawals with Benefits in 2014 Administrative Closures 8 25 22 17 19 16 13 21 15 18 20 10 5 10 15 20 25 30 Pending Charges in 2014 All Charges Closed in 2014 Charges Closed by Decision in 2014

Civil Rights Investigator Pending/Closed Charges 2014

CRDI 1 CRDI 2 CRDI 3 CRDI 4

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CRDI 1 CRDI 2 CRDI 3 CRDI 4 2014 Average Days 97 260 235 251 2015 Average Days 129 300 232 340 2016 Average Days 102 220 181 256

Civil Rights Investigator Average Charge Processing Time

97 260 235 251 129 300 232 340 102 220 181 256 50 100 150 200 250 300 350 400 CRDI 1 CRDI 2 CRDI 3 CRDI 4

Civil Rights Division Investigator Average Processing Time

2014 Average Days 2015 Average Days 2016 Average Days

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Joint Appropriations Questions

  • Are you planning any changes to the current

structure of your organizations?

  • Will this impact your agency’s budget?
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4359 7667 12933 12677 18633 8579 8713 10881 4000 7000 9448 7168 20548 13841 8213 11344 5000 10000 15000 20000 25000 2009 2010 2011 2012 2013 2014 2015 2016

MEDICAID RECIPIENT APPEALS Case Filing Statistics

Filed Closed

approx
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20 40 60 80 100 120 140 160

2008 2014 2015 2016

[VALUE] [VALUE] [VALUE] [VALUE]

DAYS

MEDICAID RECIPIENT APPEALS AVERAGE AGE FROM FILING TO CLOSING

DHHS

OAH OAH OAH

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$3995.0 $25,327,489.86 Totals

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Joint Appropriations Questions

  • What are your overall goals for your

department/agency over the next biennium?

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 Increase disposition times across divisions.  Increase service to the public by increasing efficiencies.  Increase transparencies on Office of Administrative Hearings website.  Increase e-filings requirements for all users.

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Joint Appropriations Questions

  • What are your budget request/needs for the

biennium?

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Receipt supported Medicaid Administrative Law Judge

This position will replace the receipt supported Attorney II position that has been serving as the Temporary Administrative Law Judge as appointed by the Chief Administrative Law Judge set forth in N.C.G.S. § 7A-

  • 757. This position also serves as the Medicaid Administrator. The receipt supported Attorney II position

will be abolished when Medicaid Administrative Law Judge is established. This position will conduct fair and impartial Medicaid Recipient contested case hearings in accordance with the Administrative Procedures Act (Articles 3 and 3A of Chapter 150B), and specifically N.C.G.S. §§ 108A-70.9A&B and 108D (Managed Care Organizations).

Total Cost

Net Difference $3,618 (Salary and Fringes)

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Civil Rights Investigator

This position will conduct investigations of charges of employment discrimination covered by applicable statutes filed by applicants, current and former employees. Principle responsibilities include pre- investigative activities, investigative planning, technical report writing, settlement activities, legal research and post investigative activities. Duties within the various areas of responsibility include organizing and preparing charge files, on-site visits, developing all sources of evidence, inspecting agency facilities, reviewing, examining and auditing agency’s personnel policies and practices, interpreting compliance with State and federal nondiscrimination statutes.

Total Cost

Recurring $87,251 (salary, fringes, costs, postage and supplies) Non-Recurring $1,074 (furniture)