Objectives Create an engaging presentation Characteristics of BLAH - PDF document

6/15/18 Presentation Skills for Master Gardeners Gail Hall, M aster Gardener Class of 2016 Objectives • Create an engaging presentation • Characteristics of BLAH presentations • Use nervousness to your advantage • Connect with your audience and hold their attention • Characteristics of W OW ! presentations • Effectively com m unicate your subject • M anage the crowd! Rules of the (Speaking) Road • Fram ework, not a cage • Not broken, don’t fix it (does it need updating or polishing!) • The audience wants to see the real person: If you can do it, they can do it! 1

6/15/18 5-minute Presentation Planner Your Turn • Who is the audience and what are their needs? • School Gardens • What is the overall goal of my presentation? – PTA meeting (30 minutes) – To inform, influence, change a belief or behavior, motivate, st graders (15 minutes) inspire – Class of 1 • As a result of my presentation, what do I want my • Water-wise gardening audience to say, feel, think, or do? – Homeowners’ Association meeting (20 minutes) • AND THEN, – Master Gardener Seminar participants (60 minutes) – What are the three main points I want to make? Before You Build Your Presentation, How to Build Your Presentation Think About… Alw ays Begin with the End in M ind! 1. What’s been asked for by the organizers or promised to the W here do you w ant to go? attendee W here are you now ? 2. The goal or purpose of your presentation H ow w ill you get there? 3. What you want your audience to do, think, feel, or say • G ather your inform ation • Categorize it 4. The best way to present the subject matter • Analyze it for relevance and value to m y audience • Prioritize and sequence the inform ation • Fine tune • Create an outline • Select relevant graphics/charts/photos that illustrate your content inform ation Three Rules of Successful Using Nervousness to Presentations Your Advantage • Know your subject • Believe in your subject • Practice, practice, practice Know your vulnerabilities! 2

6/15/18 Managing Nervousness and The Basis for Nervousness Apprehension • Fear of losing… • Rehearse • Memorize your opening and closing – Respect • Familiarize yourself with the environment – Credibility • Arrive early and greet people – Control • Speak louder to energize yourself and your audience • If a microphone is available, use it! • Fear of being judged • Move closer to your audience • Use gestures The Good News… Breathe! Your audience wants you to succeed! The Anatomy of a Presentation Confidence Builders 55% • Visual (body language, m ovem ent) • Visualize what a successful presentation looks 38% • Vocal (tone, volum e, inflection) • Use note cards or large print cheat sheets to remind you of your key points 7% • Words 100% Vocal Variety Eye Contact It’s not what you say, it’s how you say it! • Bonds you to your audience W hen you… The result… • Dem onstrates com m and of your m aterial • They are less likely to believe • Sound hesitant and unsureof • Allows you to m onitor your audience you yourself • They w ill get distracted because • Speak too softly they can’t hear you Tips • They w ill tune you out or fall • Speakin a m onotone asleep • They w ill get bored (and see • D on’t projectyour voice above!) • Speak authoritatively or w ith • You will capture their conviction and w ith confidence attention! 3

6/15/18 Effectively Communicate Your Subject Your responsibility is to your audience not to yourself or the subject m atter. Opening Your Talk Structuring Your Talk • Tell them what you’re going to tell them • “I like gardening - it's a place where I find • “T oday you’ll learn about planting sum m er herbs in a container, the myself when I need to lose myself.” -- Alice best containers to use, and the secrets of keeping your herb garden healthy and happy!” Sebold, Am erican writer • Tell them • “Have you ever loved a plant to death…by • Tell them what you told them! overwatering?” • Announce you are ending! • Tell a personal story – “In closing, I would like to say (or end w ith)…” – “As I w rap up, let’s review som e key points…” – “As I end, I want to share w ith you som ething I learned that…m ade m e a better gardener, taught m e to…, put it all in perspective…” First Impressions Last Using Handouts • Sim ple • Organized • Legible • Checked for spelling 4

6/15/18 Using Chart Pads • KISS – Keep it short and sim ple • KILL – Keep it large and legible Using PowerPoint • KISS and KILL • Use University of California branded templates • 24 point or larger font size • Bullet points instead of complete sentences 5

6/15/18 Remember to… What’s Your Type? • Is this pretty or pretty difficult to read? • Always proofread your presnetation and • What if I want to make a point? handouts • Ahoy Matey! Does a font like this enhance the • Avoid m isteaks by using the write word material or distract from it? • Check speling and pronunciation if your not sure! • Th This might be a good font for a Halloween invitation • Read your slides (and handouts) out to spot m issing words Choose sans serif fonts: Calibri, Arial, Com ic Sans Responding to Questions Mastering Q & A W hen are you going to answer questions from the audience? TELL THEM! • Anticipate questions that m ight be asked and include that inform ation in your talk • Offer resources to your audience for m ore inform ation Mastering Q & A Responding to a “Great Question” • “Great question!”- I’ll be getting to that in just a minute OR I will answer that during the presentation. If not, do you mind asking it again at the end?” • “Great question!” – Unfortunately that is outside the scope of today’s presentation, however, if you have a few minutes after the talk, I’d be happy to talk to you. • “Great question!” – I wish I had time to address that in today’s talk. I will give you information at the end about the MG website and how to contact them. 6

6/15/18 In conclusion… Questions or concerns? Coaching? Contact me! • Gail_hall@att.net • 619-203-0410 (cell) 7