Oak Park and River Forest High School District 200 201 North - - PDF document

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Oak Park and River Forest High School District 200 201 North Scoville Avenue ~ Oak Park, IL 60302-2296 To: Committee of The Whole From: Ronald Johnson, Director of Purchasing & Transportation Jeff Bergmann, Construction Supervisor Date:

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Oak Park and River Forest High School District 200

201 North Scoville Avenue ~ Oak Park, IL 60302-2296 TEL: 708.383.0700 WEB: www.oprfhs.org TTY/TDD: 708.524.5500 FAX: 708.434.3910

To:

Committee of The Whole

From:

Ronald Johnson, Director of Purchasing & Transportation Jeff Bergmann, Construction Supervisor

Date:

December 13, 2016

Re:

Presentation of Summer 2017 Capital Improvement Bids

BACKGROUND:

Bids were opened and read aloud on November 15, 2016.

SUMMARY OF FINDINGS:

On Monday October 24, 2016 the District started the public bidding process for the projects listed below. Eight (8) contractors submitted bids at the November 15, 2016 public bid opening. A Scope review meeting was held with by the District’s construction supervisor, Legat Architects, Amsco engineering and the lowest bidder to confirm their proposal on November 17, 2016. The bid tabulation forms were developed with the lowest responsible bid amounts. The total amount of all projects constructions costs in the base bid plus all alternates and professional fees came to $3,499,191. The total amount of all projects constructions costs in the base bid plus all alternates except alternate 5 (Visitor Bleachers/Baseball Field Improvements) and professional fees came to $3,202,461. The School Board approved a budget of $4,713,000 on Thursday, May 26, 2016. Scope of Work:

  • 1. Replacement of Air Handlers: We will be in the seventh year of a 12-year plan for

replacing and upgrading our aging and inefficient HVAC systems with more efficient

  • systems. We have been able to reduce the number of air handling units and provide

more comfortable and healthy working environments for the students and staff, by providing ventilation air, as well as the proven cost savings. This replacement plan includes air handlers AHU-F1, B2, B3, B4, B5, and the Heat Exchanger HX-A1 in the North

  • Attic. The reconfigured MDF room will be getting new cooling units.
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Oak Park and River Forest High School District 200

201 North Scoville Avenue ~ Oak Park, IL 60302-2296 TEL: 708.383.0700 WEB: www.oprfhs.org TTY/TDD: 708.524.5500 FAX: 708.434.3910

  • 2. Replacement of Sump and Ejector Pumps: This work replaces the old and failing sump

and ejector pumps that are past their life expectancy, as well as their basins which are as old as the building itself. This replacement plan includes F1-SE,SP, A1-SE,SP C1-SE,SP C2-SE,SP.

  • 3. Replace Electrical Feeder Wiring: This work is located in the original part of the building.

Power feeding Load Center #5 will get new grounding. Distribution Panel #6 will be getting new feeders and breakers. Room 291 electric panel will be receiving new main feed conductors.

  • 4. Window and Door Replacement: Office 125 will receive new windows replacing the
  • riginal set from the 1890’s. The kitchen storage room 141F will receive a new door and

frame replacing the current one that has rusted away from the wall.

  • 5. Masonry Restoration: The west 4-story building elevation from the south corner to the

north stopping at the 45-degree bay joint will receive restoration which involves grinding, tuck pointing, cleaning and re-sealing the exterior masonry of this building elevation.

  • 6. Baseball Field Back Stop Replacement: The existing back stop structure is failing due to

its age. The above listed work is included in the base bid from: Madison Construction Company BASE BID $2,073,037 The following are the seven alternates the bidders were required to list

Alternate Description Amount 1 MDF / IDF / 172T / Drops $307,000 2 Phase 2 Cameras $85,000 3 Building Lightning Protection $69,000 4 Replace Hot Water Heater / Add 30 Mixing Valves $128,000 5 Visitor Bleachers/Baseball Field Improvements $297,000 6 Baseball Backstop $57,000 7 Fiber Optic Directional Bore to Stadium Building $45,000 Total with All Alternates $3,061,037 Total with All Alternates Except Alternate 5 $2,764,037

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Oak Park and River Forest High School District 200

201 North Scoville Avenue ~ Oak Park, IL 60302-2296 TEL: 708.383.0700 WEB: www.oprfhs.org TTY/TDD: 708.524.5500 FAX: 708.434.3910

The following is the Asbestos Abatement Contractor Colfax Corporation $59,000 2017 Capital Improvement Total with all Alternates $3,120,037 2017 Capital Improvement Total with all Alternates Except Alternate 5 $2,823,037

NEXT STEP:

For the Committee of the Whole to review and recommend the selected work to proceed and award the recommended bids plus all alternates for the summer 2017 Capital Improvements and move forward to the Board of Education for approval at the December 22, 2016 meeting. Or For the Committee of the Whole to review and recommend the selected work to proceed and award the recommended bids plus all alternates except alternate 5 (Visitor Bleachers/Baseball Field Improvements) for the summer 2017 Capital Improvements and move forward to the Board of Education for approval at the December 22, 2016 meeting.

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November 18, 2016 VIA EMAIL

  • Mr. Tod Altenburg

Chief School Business Official Oak Park & River Forest High School District 200 205 North Scoville Avenue Oak Park IL 60302

RE

2017 Capital Improvements Architect’s Project Number: 216085.00 Letter of Letter of Letter of Letter of Recommendation for Contract Award Recommendation for Contract Award Recommendation for Contract Award Recommendation for Contract Award Dear Mr. Altenburg: On Tuesday, November 15, 2016 at 10:00 a.m., bids were received for the 2017 Capital Improvements project in the Little Theater of OPRFHS. During the 2-1/2 week bidding period prior to this date, a total of thirty-two (32) contractors became Bidders of Record and eight (8) submitted sealed bids. The bid opening was conducted by Ron Johnson, School District 200 and Rob Wroble, Legat Architects, and witnessed by nineteen (19) attendees. Refer to the attached Bid Tabulation and Attendance Record. Legat Architects has reviewed the qualifications and references of the apparent low bidder and have found no evidence which would disqualify Madison Construction Company from being awarded the contract for all work. Legat Architects, therefore, recommends the Board of Education consider awarding the Contract for Construction to: Madison Construction Company Madison Construction Company Madison Construction Company Madison Construction Company 15657 South 70th Court Orland Park IL 60462 708.535.7716 Work is scheduled to begin, January 9, 2017 and all work is to be substantially complete by Friday, July 28, 2017. In addition to the Base Bid, Bidders were required to identify the amounts for seven alternate bids. After consultation with School District Representatives regarding the selection of alternates, Legat Architects recommends the Board of Education consider two scenarios for awarding a construction contract to Madison Construction Company:

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SLIDE 5
  • Mr. Tod Altenburg

L L L Le e e et t t tt t t te e e er r r r

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n n nt t t tr r r ra a a ac c c ct t t t A A A Aw w w wa a a ar r r rd d d d November 18, 2016 Page 2 of 2 O O O Op p p pt t t ti i i io

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n n n 1 1 1 1: : : : Accept the Base Bid ($2,073,037) plus all Alternates which includes Alternates 1 ($307,000), 2 ($85,000), 3 ($69,000), 4 ($128,000), 5 ($297,000), 6 ($57,000), and 7 ($45,000) for the t t t to

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f f f $ $ $ $ 3 3 3 3, , , ,0 06 6 6 61 1 1 1, , , ,0 03 3 3 37 7 7 . Option 2: Option 2: Option 2: Option 2: Accept the Base Bid plus all Alternates except Alternate 5 for the Two construction contracts have been prepared by Legat Architects, executed by Madison Construction Company, and attached to this letter for approval by the Board of Education. Once the Board selects an option, both copies of the corresponding Contract for Construction are to be executed by the Board President. The other contract should be destroyed. If you have any questions regarding the bidding of the 2017 Capital Improvements project please do not hesitate to call. On behalf of Legat Architects, I look forward to working with School District 200 toward the successful completion of this project. Thank you. Sincerely, Legat Architects, Inc. Robert W. Wroble, AIA LEED Ap Associate Director | K-12 Education

ATTACHMENTS

Legat Architects Bid Tabulation, dated 11.15.16 Attendance Record, dated 11.15.16

EC

Ron Johnson, Fred Preuss, Jeff Bergmann, SD 200 File: 216085.00:C4

total Contract amount of $2,764,037

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SLIDE 6

Bid Tabulation

SCHEDULE OF ALTERNATES SCHEDULE OF ALTERNATES OWNER

Oak Park & River Forest High School District 200

  • ALT. 1

I.T./E.T. Work

  • ALT. 5

Visitor Bleachers/Baseball Field Improvements

PROJECT TITLE

2017 Capital Improvements 2017 Capital Improvements 2017 Capital Improvements 2017 Capital Improvements

  • ALT. 2

Security Camera Replacement

  • ALT. 6

Baseball Field Backstop Replacement

PROJECT NUMBER

216085.00

  • ALT. 3

Lightning Protection System Phase 2

  • ALT. 7

I.T./E.T. Extension to Stadium

DATE / TIME:

Tuesday, November 15, 2016, 10:00 a.m.

  • ALT. 4

Hot Water Heater Replacement

  • ALT. 1
  • ALT. 2
  • ALT. 3
  • ALT. 4
  • ALT. 5
  • ALT. 6
  • ALT. 7
  • k
  • k
  • k

$2,073,037.00

$307,000.00 $85,000.00 $69,000.00 $128,000.00 $297,000.00 $57,000.00 $45,000.00

  • k

none

  • k
  • k
  • k

*

  • k
  • k
  • k

* Certification is not signed but signature is not required

  • k
  • k
  • k

$2,340,000.00

$286,000.00 $84,500.00 $58,900.00 $152,900.00 $224,700.00 $48,000.00 $35,000.00

  • k

none

  • k
  • k
  • k

*

  • k
  • k
  • k

* Certification is not signed but signature is not required

  • k
  • k
  • k

$2,375,000.00

$268,600.00 $83,500.00 $63,500.00 $113,850.00 $251,000.00 $70,000.00 $38,000.00

  • k

** ** ** ** ** ** ** ** ** Required form and/or certification not submitted with Bid

  • k
  • k
  • k

$2,400,000.00

$390,500.00 $54,750.00 $73,100.00 $166,500.00 $300,000.00 $65,000.00 $59,400.00

  • k

none

  • k
  • k
  • k

*

  • k
  • k
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* Certification is not signed but signature is not required

  • k
  • k
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$2,607,800.00

$326,672.00 $84,683.00 $64,484.00 $167,863.00 $48,784.00 $53,569.00 $33,484.00

  • k

None

  • k
  • k
  • k

*

  • k
  • k
  • k

* Certification is not signed but signature is not required

  • k
  • k
  • k

$2,634,700.00

$284,000.00 $88,000.00 $68,700.00 $163,000.00 $277,000.00 $57,000.00 $44,700.00

  • k

none

  • k
  • k
  • k

*

  • k
  • k
  • k

* Certification is not signed but signature is not required

  • k
  • k no

$2,780,000.00

$326,000.00 $52,000.00 $69,000.00 $150,000.00 $316,000.00 $90,000.00 $48,000.00

  • k

none

  • k
  • k
  • k
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$2,849,000.00

$289,564.00 $85,000.00 $62,905.00 $98,994.00 Base Bid Base Bid $60,000.00

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none

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The value of Alternates 5 and 6 was identified as "Base Bid"

ADDM ADDM ADDM ADDM BID FORM BID FORM BID FORM BID FORM SUB-CONTR'S ALTERNATES ALTERNATES ALTERNATES ALTERNATES Drug Free Workplace Human Rights Act Criminal Background *Investigation Authorization Non-Collus'n Affidavit BID BOND SUBST. CERTIFICATIONS CERTIFICATIONS CERTIFICATIONS CERTIFICATIONS QUALIFICATIONS BIDDER BIDDER BIDDER BIDDER NUMBER 1

Madison Construction Company F.H. Paschen, S.N. Nielson & Associates Simpson Construction Company Henry Brothers Company Friedler Construction Company KR Miller Contractors

  • C. Acitelli Heating and Piping

Contractors Kee Construction

REMARKS REMARKS REMARKS REMARKS NUMBER 2 NUMBER 3 BASE BID BASE BID BASE BID BASE BID

Page 1 of 1

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SLIDE 7
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2017 Capi Capital al Impr mprovemen ements ts As Asbes bestos

  • s Bi

Bid d Tabul abulati tion

  • n

Oak Park and River Forest School District 200 has received quotes for the 2017 Capital Improvements work to be performed at the Oak Park and River Forest High School from contractors as follows: Contractor Bid Form Present Bid Bond Present Deviation Form Present Drug Policy Form Eligibility Form Ethics Certification Sexual Harassment Policy Abatement Cost Midway Contracting Group, LLC Yes Yes Yes Yes Yes Yes Yes $69,700.00 Colfax Corporation Yes Yes Yes Yes Yes Yes Yes $59,000.00 The Luse Companies Yes Yes Yes Yes Yes Yes Yes $91,725.00 M & O Environmental Company Yes Yes Yes Yes Yes Yes Yes $80,390.00 Universal Asbestos Removal Yes Yes Yes Yes Yes Yes Yes $75,400.00 Valor Technologies Yes Yes Yes Yes Yes Yes Yes $68,080.00

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Construction/Capital Improvements 12/8/2016 Date 2013/14 Date 2014/15 Date 2015/16 Date 2016/17 Work to be performed: Long Term Plan Projected Budget 6,292,550 $ 6,449,701 $ 4,460,276 $ 3,451,500 $ Conceptual Cost to Finance and BOE 5/24/12 6,292,550 $ 4/16/13 7,271,866 $ 4/24/14 4,856,500 $ (4) 8/27/2015 4,416,266 $ Estimated Cost of Construction 4,864,480 $ 6/18/13 5,303,980 $ 7/11/14 4,949,217 $ 1/13/15 3,736,271 $ Estimated Cost of Asbestos Removal 137,500 $ 239,000 $ 95,700 $ 1/13/15 85,000 $ Total Estimated Cost of Construction Trades 5,001,980 $ 5,542,980 $ 5,044,917 $ 3,821,271 $ Final Bids to Finance, BOE 1/15/13 4,963,180 $ 12/10/2013(1) 5,523,980 $ 12/9/14 3,632,661 $ 3,700,555 $ Architecture Fees 499,543 $ 480,089 $ 1/23/14 345,390 $ 1/13/15 365,841 $ Construction Manager Fees 567,740 $ 653,410 $ 4/24/14 514,937 $ 0(3) Professional Se Services Abatment consultant 55,000 $ 60,000 $ 1/23/14 60,000 $ 1/13/15 33,000 $ Contingency 207,087 $ 555,339 $ 303,512 $ 316,870 $ Total Project Cost 6,292,550 $ 7,272,818 $ 4,856,500 $ 8/27/2015 (6) 4,416,266 $ Final Results 6,012,009 $

11/10/2014(2)

6,540,295 $ 4,548,935 $ Balance Remaining 280,541 $ 732,523 $ 307,565 $ Date 2017/18 Date 2018/19 Date 2019/20 Date 2020/21 Work to be performed: Long Term Plan Projected Budget 4,400,000 $ 3,192,200 $ 4,554,000 $ (5) 2,486,134 $ Conceptual Cost to Finance and BOE (7) 4,713,000 $ Estimated Cost of Construction 3,892,775 $ Estimated Cost of Asbestos Removal 85,000 $ Total Estimated Cost of Construction Trades 4,713,000 $ Final Construction Bids to Finance, BOE 3,061,037 $ Final Asbestos Removal Bids to Finance, BOE 59,000 $ Architecture Fees 346,154 $ Construction Manager Fees

  • $

Professional Se Services Abatment consultant 33,000 $ Contingency 1,213,809 $ Total Project Cost $4,713,000 Final Results Balance Remaining $4,713,000 (1) Includes additional construction trade funding of $267,778 approved by BOE 02/18/14 (2)This is the information given to the BOE Finance Committiee on 11/10/14 (3) Prior construction manager fees (4) Budget increased by Life Safety funds of $858,366 (5) Reduced budget from $3,344,500 to $2,486,134 (2015/2016 budget increase by $858,366 life safety). . (6) Includes Athletic 2016 Construction Project - Netting - approved by BOE 8/27/15 (7) Includes Phase II of baseball field improvements from Capital Improvements and Phase II of camera improvements from Tort Summer, 2017 Summer, 2018 Summer, 2019 Summer, 2020 Summer, Winter 2013 Summer, 2014 Summer, 2015 Summer, 2016