NORTH NSW CONFERENCE TOWN HALL MEETINGS Welcome TOWN HALL - - PowerPoint PPT Presentation

NORTH NSW CONFERENCE

Welcome

TOWN HALL MEETINGS

TOWN HALL MEETINGS

Constituency Meeting Logistics North NSW Conference Strategic Plan Constitution Changes Best Use of 112 Lake Road Questions

YOUR ROLE AS A DELEGATE

Constituency meeting is the highest governance body of the conference Elected representative of your local church Know the content of the book and agenda Make prayerful and informed decisions

CONSTITUENCY MEETING LOGISTICS

Date

September 15

Location

Connections Tent, Stuarts Point Convention Centre

Time Notes

9am – 5pm

• Please arrive by 8.30am

to register

• Lunch provided

Accommodation

Accommodation

• Personal caravans

and tents – site fees paid by the conference for three nights

• Other accommodation

is for Sabbath evening

• nly

Meals

• Breakfast provided to

those staying in

• vernight

accommodation

• Lunch provided for all

delegates Additional accommodation

• Extra nights

accommodation can be booked directly with Stuarts Point Convention Centre Register at the link that has been emailed to you: (https://nnsw.adventist.org.au/2019-constituency)

Buses Provided

AVONDALE

Leaving from Avondale Memorial Church at 3.00pm, Sabbath, September 14

KINGSCLIFF

Leaving from Kingscliff Church at 2.00pm, Sabbath, September 14

• SEPT. 14

AVONDALE

Leaving from Avondale Memorial Church at 4.30am, Sunday, September 15

KINGSCLIFF

Leaving from Kingscliff Church at 3.30am, Sunday, September 15

• SEPT. 15

Register at the link that has been emailed to you (https://nnsw.adventist.org.au/2019-constituency)

Electronic Voting

1.

Front Cover – small “d” in Seventh-day Adventist

2.

Table of Contents:

• Young Adult Ministries

174

• Youth Ministries

182

• Current Constitution

186

• Proposed Constitution

200

Errors in the Constituency Meeting Book

There is no Trust Services Report The incorrect ACS/ADRA Report was included Page 13 – Paragraph 6.9, last sentence “if” not “is” Page 14 – Paragraph 8.9, delete “Both” and “and Nominating” Page 16 – Paragraph 9.2, second last sentence insert “not” after “should” and before “serve” Page 25 – Paragraph 9.2, second last sentence insert “not” after “should” and before “serve” Page 200 – New Article 2 and 3 – There are some missing deletions

Errors in the Constituency Meeting Book

The Nominating Committee is a committee of the Constituency Meeting in Session. Therefore its work and reports are to be discussed at the Constituency Meeting. If there is any matter about the committee, the process or its membership, it is the Constituency Meeting that must deal with it at the time appointed. Any questions about the nominating committee process can be directed to the chair.

Pr Jorge Munoz – aucpresident@adventist.org.au

Nominating Committee

Constituency Meeting, Constitution, Governance

• Pr Paul Geelan – paulgeelan@adventist.org.au

Financial

• Russell Halliday – russellhalliday@adventist.org.au

Additional Questions

CONSTITUTION CHANGES

Process for Constitution Change

General Conference Model Constitution South Pacific Division Amendments In Consultation with Australian Union Conference Constitution Committee Executive Committee Constituency Meeting

For successful amendment to the constitution

“The motion is passed at the regular constituency meeting by a majority of not less than two-thirds of the delegates present and voting. ”

NNSW Constitution, Article 14 Constituency Meeting Book, page 198

Model constitution states:

• “…In conferences with 7,500 or more members the

recommended ratio is one per church plus one in 40”

• If this were accepted:
• Currently – 2 per church, plus one per 25 member

(619 regular delegates)

• Proposed – 1 per church, plus one per 40 members

(370 regular delegates)

Local Church Representation

Page 204 of Constituency Meeting book Article 9, Section 1, a.

• Currently – 2 per church, plus one per 25 member

(potential of 619 regular delegates)

• Proposed – 2 per church, plus one per 40 members

(potential of 436 regular delegates)

Executive Committee Recommendation

Other Conferences in Australia

Conference Membership Organised Churches Regular Delegates Ratio Regular Delegates Est.

Tasmania 1,200 11 1 per church + 1 in 10 10 131 South Australia 3,000 29 2 per church + 1 in 25 279 South New Zealand 2,200 22 1 per church + 1 in 12 12 205 Western Australia 6,500 39 1 per church + 1 in 15 15 472 Northern Australia 2,700 26 1 per church + 1 in 25 25 134 Greater Sydney 9,600 66 2 2 per church + 1 in 25 25 516 South New South Wales 2,900 31 2 per church + 1 in 25 25 178 Victoria 11,000 80 2 per church + 1 in 25 25 600

North h New South th Wale les s 12,000 000 66 66 2 p per church h + 1 i in 25 25 619 619

South Queensland 12,300 82 1 per church + 1 in 30 30 492 North New Zealand 10,700 61 2 per church + 1 in 100 100 229

Advantages

• Closer to the actual number of

delegates attending

• Possible regular delegates

583

• Registered delegates

491

• Attending delegates

380

• Possible regular delegates

619

• Registered delegates

493

2019 2015

Advantages

• Closer to local churches capacity to

engage volunteers to be delegates

• Balance of stewardship v’s effective

governance

• “Right sizing” the number of

delegates enables a greater

• pportunity to participate

Disadvantages

• Less people given the opportunity to

attend and vote at the constituency meeting

Size of Executive Committee

Page 211 of Constituency Meeting book Article 13, Section 1, a. Currently the three officers, plus twelve for a total of fifteen (15) Proposed to be the three officers, plus ten for a total of thirteen (13)

Model Conference Constitution Recommendation

“The Conference in regular constituency meeting shall elect an Executive Committee which shall consist of the President, Secretary, Chief Financial Officer and _______additional elected

• members. [In conferences with a membership of 7,500 or more,

the committee shall be nine or thirteen.] The number of additional members shall be balanced as evenly as possible between laypersons and denominational employees, at least

• ne of which shall be a field pastor, while ensuring that

necessary skills are represented. ”

Principles of Executive Committee Size

Big enough if:

• Discharge the committee’s workload
• Ensure an overall adequacy of skills and competencies
• Populate the Executive’s sub committees (as applicable)
• Give a diversity of perspective to the Committee’s deliberations
• Encourage engaged deliberations

Principles of Executive Committee Size

Too big if:

• Discussion is constrained and it is difficult for all members to

meaningfully engage in and contribute to deliberations

• Ease of interpersonal relations at the committee table is inhibited
• Committee members struggle to know their fellow committee

members sufficiently to gain trust and confidence in them.

Election Process

Pages 205 to 209 of Constituency Meeting Book Article 10, Section 3, “The Election Process”

Three Committees

• Selection Committee
• Nominating Committee
• Appointments Committee
• When do they meet?
• And what do they do?

Appointments

Committee

Current Election Process

Constituency Meeting Selection Committee Approx. 4 months 3 months Representative from each church 15 to 21 new members Officers Departmental Directors Executive Committee 4 years Executive

• Comm. + 10

Constituency Meeting 4 years Nominating Committee

+

Constitution Committee

Executive

• Comm. + 6

Appointments

Committee

New Election Process

Constituency Meeting Representative from each church

• Add. 6 Persons for Appointments Committee
• Add. 6 Persons for Nominating Committee

Constitution Committee Selection Committee At the Constituency Meeting 3 months Appointments Committee + 6 Nominating Committee Constituency Meeting 4 years Departmental Directors Vacancies in quadrennium Officers Executive Committee 3 months Appointments Committee + 6 Nominating Committee 3 years & 9 months

Role of Committees

Committee

• No. of

Members How Elected? Composition When Active? Duties

Selection Committee 66+ One representative from each church* in the conference elected by the local church

* Churches of more than 500 members entitled to additional representatives

Lay people and pastors from local churches On the day of the Constituency Meeting only

• Six additional

members for Appointments Committee

• Six additional

members for Nominating Committee

• Constitution

Committee

Role of Committees

Committee

• No. of

Members How Elected? Composition When Active? Duties

Appointments Committee 20 Executive Committee selected by the Nominating Committee, Plus, Six additional members selected by the Selection Committee Union President, Executive Committee Members, lay people and pastors from local churches At conclusion of the Constituency Meeting, then until the commencement

• f the

Nominating Committee

• Appoint

Departmental Directors

• Fill casual

vacancies until the next Constituency Meeting

Role of Committees

Committee

• No. of

Members How Elected? Composition When Active? Duties

Nominating Committee Up to 26

[23 For the nomination

• f

Conference Officers, 16 for the nomination

• f the

Executive Committee]

Executive Committee selected by the previous Nominating Committee, Plus, Six additional members selected by the Selection Committee for Appointments Committee, Plus, Six additional members selected by the Selection Committee for Nominating Committee Union President, Lay people and pastors from local churches For three months before the Constituency Meeting

• Nominate the

President, Secretary and CFO

• Nominate the

Executive Committee

Advantages

• Enables those who work the closest with the Officers and

Departmental team to have input into the nominating process

• Nominating Committee has experience and insight into

conference operation

• The Selection Committee only meets on the day of the

Constituency Meeting, removing the need for a special meeting four months earlier.

Disadvantages

• Risk of politicking by the Officers to the Executive

Committee/Nominating Committee

• Risk of the Officers not making the hard decisions as

they fear the impact of the Nominating Committee

Election of

Departmental

Directors

Pages 206-207 of Constituency Meeting Book Article 10, Section 3, “The Election Process”

Election of Departmental Directors

• Legal advice received at SPD level recommends that the

smallest possible number of roles be voted from the floor of the Constituency Meeting. Initial advice was only for the President to be voted, but after dialogue, they were comfortable with all three Conference Officers, being President, General Secretary and Chief Financial Officer.

• Concerns surround the risks involved in a large number of

delegates voting on the election of positions.

• RECOMMENDATION: That the departmental directors are

appointed by the appointments committee after the Constituency Meeting

Advantages

• Enables the Conference Officers to be in the committee that appoints

departmental directors, enabling them to have input into the team they will work with

• Appointments Committee able to consider in more detail the alignment
• f departmental director team to the voted strategy of the Conference

Advantages

• Mitigates industrial risks through providing greater procedural fairness
• Decreases the public nature of the removal of incumbents or

Nominating Committee nominations

Disadvantages

• Delegates to Constituency Meeting not directly involved in

voting for the Departmental Directors.

• Notice period for constituency meeting from six

weeks to five months

• Quorum for constituency meeting from 66.6% to 60%
• f regular delegates appointed by churches
• Nomenclature and wording to ensure greater

alignment with model constitution

Other Adjustments

STRATEGIC PLAN 2019-2022

STRATEGIC PLAN

Pages 26-43 of the Constituency Meeting book

Growing Spiritually Serving Humanity Making Disciples Proclaiming The Gospel

Discussion of guiding principles — February 2018

• Innovative
• Simple
• Growth oriented
• Achievable
• Collaborative
• Consistent with biblical and spirit of prophecy counsel

The Collaborative Journey

• Appraisal of previous plan - Ministers meetings – June 2018
• Input in framing new plan – June 2018
• Strategic planning weekend – September 2018
• Focus and wordsmithing – up to February 2019
• Draft to executive committee – Dec 2018 & Feb 2019
• Draft action plans – March 2019

The Collaborative Journey

• Feedback and sharpening – March 2019
• Big camp – April 2019
• Town hall meetings – July/August 2019
• Presentation to constituency meeting – September 2019

The Collaborative Journey

Best Use of 112 Lake Road

Best Use of 112 Lake Road

Pages 120 – 123 in the Constituency Meeting book

Executive Committee Resolution

North New South Wales Conference Executive Committee Minutes - 26/02/2019 Action: 119.249 Title: 112 Lake Road - Highest and Best Use Meeting: 28 Code: NNSW

A feasibility study of the highest and best use of 112 Lake Rd, Wallsend dated July 2018 was reviewed and discussion focused on the approval process. RESOLVED to refer the decision on the development of 112 Lake Rd, Wallsend, as per the feasibility study, to the 2019 North NSW conference constituency meeting where the following resolution will be made; Whereas consultants have clearly demonstrated that the land at 112 Lake Road, Wallsend, has the potential, if developed as building sites, to produce a profit of between $4 million and $7.5 million. RESOLVED to refer to the NNSW Constituency meeting that the said property be developed and sold and that a minimum of 50% of the profits be spent on Mission, and that the Conference office be relocated in due course in a location yet to be determined, which may include a leasing arrangement. FURTHER that the Executive Committee be authorised to approve the total project, including the selection/erection of a new office, which could include facilities for a Centre of Influence.

Questions

Constituency Meeting, Constitution, Governance

• Pr Paul Geelan – paulgeelan@adventist.org.au

Financial

• Russell Halliday – russellhalliday@adventist.org.au

Additional Questions