NON-COMPULSORY CLARIFICATION MEETING: THE MANUFACTURE, FABRICATION, - - PowerPoint PPT Presentation

NON-COMPULSORY CLARIFICATION MEETING:

THE MANUFACTURE, FABRICATION, SUPPLY AND DELIVERY OF STRUCTURAL STEEL AND ASSOCIATED HARDWARE ITEMS, MEETING THE TECHNICAL REQUIREMENTS AS STIPULATED BY ESKOM FOR THE PURPOSE OF INSTALLATION ON ESKOM HV LINE TOWERS IN THE KZN OPERATING UNIT

TENDER NO : KZN0013/RM R1

Date: 09 & 16 March 2020 Venue: Eskom – Ikhwezi Building Thekweni Boardroom New Germany Time: 10H00am

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Eskom Values (ZIISCE) / Izimiso Ka-Eskom

VALUE MEANING

ZERO HARM​ Eskom will strive to ensure that zero harm befalls its employees, contractors, the public and the natural environment. INTEGRITY Honesty

• f

purpose, conduct and discipline in actions, and respect for people. INNOVATION Value-adding creativity and results

• riented. Lead through excellence in

innovation. SINOBUNTU Caring. CUSTOMER SATISFACTION A commitment to meet and strive to exceed the needs of the receivers of products and services. EXCELLENCE Acknowledged by all for exceptional standards, performance and professionalism.

ISIMISO SISHO UKUTHINI

ZERO HARM U-Eskom uzoqhubeka nokulwela ukuqinisekisa ukuthi ukuphepha

• kupheleleyo

lapho kwenziwa umsebenzi (Zero Harm) kuba yisikompilo kubasebenzi benkampani,

• sonkontilaki,

umphakathi kanye nokunakekelwa kwemvelo yonkana. UBUQOTHO Ukwenza izinto ngokungaguquki, ngendlela ekhuthaza ukwethenjelwa nokuzibophezela. IKHONO LOKUQAMBA Ukwakha isimiso esivumela ukukhula kwabantu abanamakhono. SINOBUNTU Ukuqhakambisa umusa nozwelo komunye nomunye. UKWANELISEKA KWAMAKHASIM- ENDE Ukuzibophezela ukwenzela amakha- simende umsebenzi

• muhle

ngokuvelele nangokudlulele. UBUHLE OBUVELELE Ukuqhubeka ukulwela ukuba ngophuma phambili ngokusebenza ngendlela evelele nefaneleyo.

AGENDA

Presenter Time Evacuation Procedure Rubeshnee Moodaly 5 mins Safety Talk Rubeshnee Moodaly 5 mins Welcome and Scope Rubeshnee Moodaly 10 mins Commercial Rubeshnee Moodaly 20 mins S,D and L Lihle Mabini 20 mins Technical Zane Evans, Neal Bodger 60 mins Safety Andre Fredericks 15 mins Quality Denise Govindan 15 mins Environmental Asanda Debe 15 mins General – Question and Answer session

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EVACUATION PROCEDURE

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Purpose of the clarification meeting

• To assist the Tenderers on the requirements for this tender
• Is to explain the evaluation process and the evaluation phases which

the tender will be subjected to.

• To assist the Tenderers on how to compile the tender documents
• This is a NON COMPULSORY clarification meeting
• Tenderers that do not attend the clarification can still submit a tender
• All clarifications and questions with answers will be published on the
• portal. No individual emails will be sent to the tendering companies
• Please send clarifications and questions to moodalru@eskom.co.za

Purpose of the clarification meeting

• Eskom Standard Conditions of Tender must be read and understood

by the Tenderers.

• Complete tender documents in full and return all valid required

returnable documents.

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REASON/S FOR TWO CLARIFICATION MEETINGS

• KINDLY NOTE THAT THERE WILL BE TWO NON COMPULSORY

CLAFRIFICATION MEETINGS .

• The main objective of having an additional clarification meeting is to

assist potential bidders with the contents of the Tower Assembly Drawings.

• The drawings are extensive, spanning over sheets. The vastness of

the content makes it difficult to describe in a written text. It was considered that an in person presentation will assist the bidders with understanding the drawings.

• The technical issues have been clarified in a document that has been

included in the technical pack however; holding 2 meetings will allow Eskom adequate opportunity to clarify the content of the drawings for the market, and will allow the market adequate opportunity to practically understand the drawings

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Tender Information

• Enquiry Number: KZN0013/RM R1
• The deadline for tender submission is :
• n Tuesday 07 April 2020 @ 10h00
• NO LATE TENDERS WILL BE ACCEPTED!!!
• The place for delivery of the tender is Eskom Holdings Limited Tender

Box located in: Eskom Commercial Building Tender Office 25 Valley View Road New Germany, 3620

REASON FOR RE- ISSUING THE ENQUIRY

• The tender KZN0013 /RM closed on 02 December 2019
• There were no commercially, financially and technically tenders

received , therefore the enquiry had to be re-issued

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Tender Information

• The original and one (1) copy of the original tender shall be

addressed to Eskom as follows: Marked: Confidential Original / Copy Enquiry Number: KZN0013/RM R1 Description of goods: THE MANUFACTURE, FABRICATION, SUPPLY

AND DELIVERY OF STRUCTURAL STEEL AND ASSOCIATED HARDWARE ITEMS, MEETING THE TECHNICAL REQUIREMENTS AS STIPULATED BY ESKOM FOR THE PURPOSE OF INSTALLATION ON ESKOM HV LINE TOWERS IN THE KZN OPERATING UNIT

Closing Date: 07 April 2020 @ 10h00

• The closing time for clarification of queries is 3 working days before the

deadline for tender submission.

• The tender shall be for whole of the order.
• Tenders from OEM’s will only be accepted.

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Tender Information

The tender shall be submitted as an original HARD COPY and one (1)

• f the original which is to be compiled in the following format:
• Section 1: Commercial / Financial Requirements ( original & 1 copy)
• Section 2: Technical Requirements (1 original & 1 copy)
• Section 3: SHE Requirements (1 original & 1 copy)
• Section 4: Quality Requirements (1 original & 1 copy)
• Section 5: Environmental Requirements (1 original & copy)

Failure to provide the necessary copies of the original in the stipulated quantities will immediately DISQUALIFY your tender from further evaluation.

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Tender information – Points to remember

• Suppliers are advised not to use the Post Office for tendering, rather

use courier services or drop tenders personally in the tender box.

• Tenders not in the tender box or received by Eskom as stipulated in

the Tender Data at the deadline for tender submission will be considered late. No late tenders will be accepted.

• It is the supplier’s responsibility to ensure that the tender is in the

tender box by closing date and time.

• Eskom Employees are not allowed to launch tenders on behalf of the

suppliers in the tender box.

• Please ensure the Tender Enquiry number and Tender Closing

Date is visible on your outer package.

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How the Tender Evaluation will Proceed

ONLY COMPANIES THAT PASS, DESIGNATED SECTORS AND MANDATORY REQUIREMENTS WILL PROCEED TO THE FUNCTIONALITY

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Tender Evaluation Process – Mandatory Requirements

• Material - Steel
• Threshold – 100 %
• Mandatory returnable SBD 6.2 and

Annexure C

• Failure to submit the mandatory

returnable and meet the minimum threshold of 100 % is an unacceptable tender and will be disqualified. DESIGNATED SECTORS

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Tender Evaluation Process

• Registration on the National Central

Supplier Database (CSD)

• Technical Schedule A & B
• Deviation Schedule
• Annexure F1-F4 -SBD 6.2 -

Declaration certificate for local production and content and Annexure C

• Tenderers who do not submit

mandatory tender returnables as at stipulated deadlines will be disqualified MANDATORY TENDER RETURNABLES

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Tender Evaluation Process

• Mandatory submission of Technical

Schedule A and B

• Mandatory submission of Deviation

Schedule

• Failure to submit either document will

result in disqualification and no further evaluation

• Functional Requirements are :
• Completed Technical Schedule A and

B

• Completed Deviation Schedule
• Certified Mill Test Report
• Galvanizing Certificate of Compliance
• Minimum threshold 90 %
• All evidence for functional criteria

must be returned by tender close. No documentation will be requested after the tender closing. FUNCTIONAL CRITERIA

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Tender Evaluation Process

• Preference Points Scoring System

(ranking of tenderers)

• As per Item 3.18 on page 12 of the

invitation to tender Preference Points Scoring System (ranking of tenderers) is 80/20 – 80% Price 20% B-BBEE Points PPPFA

• Health and Safety
• Environmental
• Quality
• Financial

CONTRACTUAL REQUIREMENTS

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How the Tender Evaluation will Proceed

STAGE 2 : FUNCTIONALITY EVALUATION

• Requirements can be found in the Technical Folder on the Eskom

Tender Portal

• There is a threshold of 90% required in order to be deemed compliant

in terms of functionality to proceed to the next stage of the evaluation.

• Suppliers who do not meet the 90% threshold will be disqualified at

this point and will not move on to the next stage of the evaluation.

• The Technical Representative will go through the requirements.

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How the Tender Evaluation will Proceed

ONLY COMPANIES THAT PASS ALL THE STAGE 2 REQUIREMENTS WILL PROCEED TO THE NEXT STAGE: STAGE 3: RANKING OF THE SUPPLIERS

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How the Tender Evaluation will Proceed

STAGE 3: RANKING OF THE SUPPLIERS As per Item 3.18 of the invitation:

• Suppliers will be ranked by applying the preferential point scoring

based on the: 80/20 principle

• Eskom will then add the score from Pricing and the B-BBEE level

together and rank the suppliers from the highest to the lowest.

• Only the highest ranked Supplier after being ranked in terms of the

80/20 PPPFA preferential point scoring will continue to the next stage

• f being evaluated for compliance to the contractual requirements

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How the Tender Evaluation will Proceed

ONLY THE TOP RANKED COMPANY WILL PROCEED TO THE NEXT STAGE: STAGE 4: CONTRACTUAL REQUIREMENTS

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How the Tender Evaluation will Proceed

The following contractual requirements apply:

• Safety requirements;
• Environmental Requirements;
• Quality Requirements;
• Financial Requirements

The Representatives will go through each requirements individually

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Requirements in terms of completing the tender

• No correction fluid to be used on the enquiry document
• All pages must be initialed
• All certificates submitted must be valid
• Tender documents must be tamper proof and secured
• All queries to be addressed to the Buyer in writing. No telephone

calls will be accepted for queries regarding this tender

• Closing time for all queries is 3 days prior to tender Closing Date

Binding of Tender Documents

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The pages are not secure and punched

• Ring binders should not

be used:

 Pages may be removed  Pages tend to come loose from the binding during the stamping and handle process

Binding of Tender Documents…cont

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The clip tends to bend with the size of the tender and during the handling of the tender.

• Lever Arch Files

should not be used:

 Pages may be removed  Tender Document is not tamper proof

• File fasters pose a

safety risk when handling tender documents

Binding of Tender Documents …. cont

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Tamper Proof Binding of Tender Documents

Binding of Tender Documents …. cont.

Suppliers must ensure:

• Tender documents are tamper proof and that no pages can be

removed or added during the evaluation and handling process

• That the Tender document will be secure throughout the tender

handling process

• That the Tender document is reasonably sized and secure - to

enable stamping and the handling process is smooth and efficient

• Tender documents may be stapled or file fasteners may be used

and then sealed with the binding tape to ensure that the document is safe to handle as well as tamper proof

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Notes on the Evaluation

• All tendering companies will be subjected to the same evaluation
• criteria. Do not assume that because you have worked for Eskom prior

to this, the Eskom team will know your company and know whether you have the necessary requirements in order to perform the required

• scope. During the functionality stage of the evaluation Eskom will

ONLY evaluate what documents you provide in the tender submission.

• Please note that a once of order will be placed and not a contract.
• Please note – DO NOT MAKE ANY CHANGES TO ANY TENDER

RETURNABLES OR TENDER DOCUMENTATION. Kindly send an email for clarification to moodalru@eskom.co.za

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Vendor Management for Suppliers with no vendor numbers

• Please note that Vendor Management (For companies with no vendor

number) evaluations will still need to be done prior to the company being able to sign a contract/ awarded an order. Only once all the required evaluations are done and passed successfully will the company be able to sign contracts/ orders and legible to receive work.

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General Questions

• Suppliers are encouraged to ensure by double checking before

submitting their tender - that their tender document meets with the all the requirements for the Tender

• Suppliers are encouraged to submit their tender documents before the

closing date and not wait to submit on the day of tender closing

• This is a non - compulsory meeting and therefore companies that

did not attend the clarification meeting are permitted to submit tenders.

• What do the suppliers need to print? Everything loaded on the portal

with the exception of the policies or documents indicated as “Do not Print”

• Do we complete all documents, incl Invitation to tender forms? YES

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Thank you ! Questions ?