Enquiry No: CORP 4656 CLARIFICATION SESSION FOR MANUFACTURE, TESTING - - PowerPoint PPT Presentation

Enquiry No: CORP 4656

CLARIFICATION SESSION FOR MANUFACTURE, TESTING AT

WORKS, USER DOCUMENTATION, SUPPLY AND DELIVERY TO ESKOM'S SITES AND OFFLOADING OF OPTICAL DISTRIBUTION FRAMES/PATCH PANELS/BOXES ON AN “AS AND WHEN REQUIRED” BASIS FOR A PERIOD OF FOUR (4) YEARS FOR TRANSMISSION.

Date: 01 March 2019 Venue: Aries Boardroom, Eskom Megawatt Park

AGENDA FOR CORP 4656

1 Welcoming of Attendees Providence Sedupane 2 Minutes 2 Evacuation Procedure Venue Official 5 Minutes 3 Introduction of Eskom Representatives & Suppliers All 10 Minutes 4 Declaration of Interest All 10 Minutes 5 Objective of the session Providence Sedupane 5 Minutes 6 Commercial Providence Sedupane 20 Minutes 7 Supplier Development & Localisation Rojane Qacha 15 Minutes 8 Finance Charlene Strydom 20 Minutes 9 Technical Vanessa Naidu 45 Minutes 10 Quality Feziwe Mogamisi 15 Minutes 11 SHE Nompumelelo Kaule 10 Minutes 12 General All 25 Minutes

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Session Objectives

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Session Objectives

• The session will focus on addressing the content of the Invitation

to tender for – CORP4656;

• Providing responses to the clarification requests submitted in

advance

Timelines & Invitation to tender Conditions

Eskom Representative for CORP 4656: Providence Sedupane E-mail : providence.sedupane@eskom.co.za Landline : +27 11 516 7680 Fax : +27 86 560 6475 Timelines Non -Compulsory Clarification meeting : 01 March 2019 Clarification Queries Closing Date: 28 March 2019 at 17h00 (5 working days before the deadline for tender submission) Enquiry Closing Date and Time : 05 April 2019, Strictly 10:00am (SAST) No Late Submission/s will be accepted under any circumstances – not even by a second Enquiry Price: :Free of Charge

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Timelines & Invitation to tender Conditions

Tender Addressed

Attention: Providence Sedupane – CORP4656 Eskom Holdings SOC Limited. Megawatt Park, 1 Maxwell Drive, Sunninghill, Sandton, 2157 Tender box Location: Megawatt Park, Tender Advice Centre (Retail Centre) Sunninghill, Sandton No late submissions will be accepted -not even by a second

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Invitation to tender Conditions

Enquiry Submission: The tenderer shall submit an original tender, plus one (1) complete hard copy (identical to the original) at tender submission deadline and one (1) soft copy (USB flash drive) labelled in the same format as the hard copy of the original tender. Files should be labeled as follows:

• Commercial (including Supplier Development & Localization)
• Finance
• Technical
• SHEQ

The pricing schedules and technical schedules A & B shall be included in the electronic submission in PDF format and original Microsoft excel format. NB: Tenderers shall ensure that all data is successfully saved to a USB flash drive. Eskom cannot accept missing information/data from Tenderers following tender closure. The original and hard copy of the tender must be clearly divided into the following sections:

• Commercial (As per Commercial Returnables)
• SD&L (As per SD&L Tender Returnables)
• Finance (As per Finance Tender Returnables)
• Technical (As per Technical Tender Returnables)
• SHEQ (As per SHEQ Tender Returnables)
• Shipping (As per Shipping Tender Returnables)

Where a Tenderer does not submit 1 complete hard copy of the original tender at tender submission deadline, the tenderer will be disqualified. Questions received from suppliers will be consolidated and published on the tender bulletin in a folder called clarification - Questions & Answers every Friday.

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Evaluations

Step1-Basic Compliance All tender submissions will be checked for overall compliance to the conditions of the tender and responsiveness. Step 2-Prequalification Tenderers shall have BBBEE contributor level of between 1 and 4 in accordance with paragraph 4(1) (a) and 4(2) of the PPPFA regulations 2017. A sworn affidavit for all EMEs and QSE level 1 and 2 must be submitted; and a valid BBBEE certificate issued by SANAS accredited verification agencies for other tenderers including generic entities must be submitted. And a signed intent to subcontract agreement Step 3-Mandatory tender returnables All tenderers will be evaluated for compliance to the mandatory requirements. Tenderers who do not submit mandatory tender returnables as at stipulated deadlines will be disqualified.

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Evaluations

Step 4-Functionality A weighted score-card approach will be used to evaluate the technical compliance of the tenders against the

• specifications. Functionality for this tender will be as follows:

The threshold for the desktop evaluation is 90%. If the tenderer has a score of less than 90%, the tenderer will be disqualified. Note: The desktop evaluation threshold is 90% as stipulated above, but if no tenderers meet the threshold, Eskom reserves the right to reduce this threshold to 85%. The threshold for the factory evaluation is 75%. If the tenderer has a score of less than the threshold the tenderer will be disqualified.

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Criteria Comply or Score Mandatory criteria Yes Technical desktop evaluation 90% Technical factory evaluation 75%

Evaluations

Step 5 – Price and Preference Analysis

• Price evaluations and apply prescribed formula and determine points for price
• Add points for BBBEE as per prescribed table
• Total points
• Derive Ranking (Highest Ranked to Lowest Ranked)
• Scoring and Ranking (90/10) or (80/20)

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Evaluations

THE FORMULA TO BE USED IS AS FOLLOWS: PS = 90 [1- PT – PMIN] PS = 80 [1- PT – PMIN] [ PMIN ) [ PMIN ] Where: Ps = Points scored for comparative price of tender or offer under consideration; PT = Comparative price of tender or offer under consideration; and PMIN = Comparative price of lowest acceptable tender or offer. The 10 or 20 points will be awarded to the tenderer for attaining the B-BBEE status level of contributor in accordance with the table below:

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BBBEE Level Score points Score points 1 20 10 2 18 9 3 14 6 4 12 5 5 8 4 6 6 3 7 4 2 8 2 1 Non-compliant

Objective Criteria and Negotiations

OBJECTIVE CRITERIA & NEGOTIATIONS: Objective criteria will be applied after evaluation, and will be linked to contract award and may not necessarily be linked to the allocation of points for further scoring. The contract may not be awarded to the highest ranked supplier if the highest ranked supplier fails to meet negotiation parameters and/or

• ne or more objective criteria – award to the next highest ranked supplier meeting all negotiation
• bjectives and all objective criteria. Contracts will be awarded to more than one supplier.

The following will form part of the objective criteria:

• Legal Compliance
• Commercial
• Quality
• SHE
• Finance
• Shipping

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Returnables

Reference Returnables from supplier Mandatory returnable for evaluation Mandatory returnable for contract award Basic Compliance submit an original tender, plus one (1) complete hard copy (identical to the original)  CSD Number CSD Number  Pre qualification criteria: BBBEE Levels Subcontracting A sworn affidavit for all EMEs and QSE level 1 and 2 must be submitted; and a valid BBBEE certificate issued by SANAS accredited verification agencies for

• ther

tenderers including generic entities must be submitted Signed intent to subcontract agreement   Annexure A Acknowledgement Form  Additional Documents required in event of JV:- Letter of intent to form a JV/consortium  Valid joint venture agreement confirming the rights and

• bligations of each of the joint venture partners and their

profit-sharing ratios.  Written confirmation that the joint venture will operate as a single business entity (incorporated) for the duration of the contract (this may be included as an obligation within the JV agreement) 

• A trust, consortium or joint venture (including

unincorporated consortia and joint ventures) must submit a consolidated B-BBEE Status Level Verification Certificate for every separate tender.  Annexure B Tenderers Particulars 

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Returnables

Reference Returnables from supplier Mandatory returnable for evaluation Mandatory returnable for contract award Annexure C Integrity Pack Declaration form  Annexure D CPA for local goods/services (If applicable)  Annexure E CPA (IG) for imported goods/services if applicable)  Annexure H Confirmation of receipt of addenda to enquiry  Annexure I(Applicable for all suppliers including foreign suppliers) SBD 1- to be submitted with the tender at tender submission deadline  Annexure J SBD 6.1- Preference Points Claim form in terms of PPPFA 2017 Regulations  SD&L Undertaking SD&L Undertaking  Tax Clearance Certificates Foreign suppliers (who have answered yes to any of the questions in the relevant section of SBD 1 and who have not provided a CSD or SARS Efiling pin number as per Annexure A, will need to provide a copy of a current valid tax compliance certificate  Compliance with Employment Equity Act To the extent that the tenderer falls within the definition of a “designated Employer” as contemplated in the Employment Equity Act 55 of 1998, the tenderer is required to furnish the Employer with proof of compliance with the Employment Equity Act, including proof of submission of the Employment Equity report to the Department of Labour. (South African tenderers only)  Financial statements Audited Financial Statements of the tenderer for the previous two financial years, or to the extent that such statements are not available, for the last year. Tenderers must note that in the case of a joint venture or special purpose vehicle (SPV) especially formed for this tender, audited financial statements for each participant in the JV / SPV is required. Start-up enterprises formed within the last 12 months are not required to send in statements, but if successful with their tender will be required to send statements for the first year when once available. 

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Returnables

Reference Returnables from supplier Mandatory returnable for evaluation Mandatory returnable for contract award Shareholding Shareholding

• rganogram

/breakdown (for each individual company/JV member) clearly identifying percentages owned by individual shareholders (full names & ID Numbers) and other entities (provide full legal/trading name and respective identifying registration/trust numbers)  NEC Documentation

Completed NEC and Contract Data

 Pricing Schedule (PS 5) Completed and accurate pricing schedule(PS5) 

Q&A

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Questions?

Thank you

QUALITY RETURNABLES CORP 4656

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SHE RETURNABLES CORP 4656

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SD&L Returnables

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