New Hire Orient ntati ation on 1 10/10/2017 HR Presentation IT - - PDF document
10/10/2017 New Hire Orient ntati ation on 1 10/10/2017 HR Presentation IT Presentation Judy Gabriel Payroll Information Safety Briefing Part-time Faculty Association Mark Miller, Rich Baker CSEA Luis
– Judy Gabriel
– Mark Miller, Rich Baker
– Luis Flores-Gallardo
Maximum: Step 4 (credit faculty)
Count y Education Office William J. Cirone, Superintendent
Santa Barbara County Education Office School Business Advisory Services
4400 Cathedral Oaks Road, P.O.Box 6307, Santa Barbara, CA 93106-6307 (805) 964 -4711 • Direct dial (805) 964 -4710 plus extension • FAX (805) 964 -3041
Authorization for Payroll Direct Deposit
Participating in Payroll Direct Deposit service is voluntary. By signing this agreement, I authorize the Santa Barbara County Education Office (SBCEO) and/or my employer to automatically deposit my net pay into my account each regular payday and, as necessary, make corrections to previous deposits. I understand that:
For example, if submission
takes place in August, Iwill receive a warrant (check) in August and my payroll direct deposit service will begin in September, unless preauthorization test fails.
deadlines or due to other conditions.
amount, even if the amount is not deducted from my direct deposit.
at least 30 days prior to the next payroll.
to notify my employer if I close my account; and, if my deposit cannot be credited to my closed account, Iagree to wait until my employer receives the returned funds before receiving payment. This may take seven banking days.
account.
I agree to hold harmless and indemnify my employer and SBCEO, and their employees, from any claim or demand of whatever nature, including those based upon negligence, brought by any person, including any financial institution, for failure
This authorization replaces any previously made by me and remains in effect until I cancel or submit a new authorization. Employee Name Employee ID # orLast 4 digits of SSN Employer Employee Signature Date New Change Cancel Circle one
numbers. Do not attach a deposit slip because the routing numbers are incomplete on this document.
remaining balance, or ALL
specific order (1-3).
diff erent banking institutions or just one. For example: (1) Deposit $50 with the Teachers’ credit union (2) Deposit $75 with Coast Hills (3) Deposit ENTIRE or Remaining Balance of net pay to Rabobank Name of banking institution Circle one Circle one and write in your selection 2. Checking
Amount $ or Percent % of net pay Name of banking institution Circle one Circle one and write in your selection
Checking
ENTIRE net pay
Remaining Balance Name of banking institution Circle one Circle one
Form SSA-1945 (12-2004) Statement Concerning Your Employment in a Job Not Covered by Social Security Employee Name Employee ID# Employer Name Employer ID# Your earnings from this job are not covered under Social Security. When you retire, or if you become disabled, you may receive a pension based on earnings from this job. If you do, and you are also entitled to a benefit from Social Security based on either your own work or the work of your husband or wife, or former husband or wife, your pension may affect the amount of the Social Security benefit you receive. Your Medicare benefits, however, will not be affected. Under the Social Security law, there are two ways your Social Security benefit amount may be affected. Windfall Elimination Provision Under the Windfall Elimination Provision, your Social Security retirement or disability benefit is figured using a modified formula when you are also entitled to a pension from a job where you did not pay Social Security tax. As a result, you will receive a lower Social Security benefit than if you were not entitled to a pension from this job. For example, if you are age 62 in 2005, the maximum monthly reduction in your Social Security benefit as a result of this provision is $313.50. This amount is updated annually. This provision reduces, but does not totally eliminate, your Social Security benefit. For additional information, please refer to Social Security Publication, “Windfall Elimination Provision.” Government Pension Offset Provision Under the Government Pension Offset Provision, any Social Security spouse or widow(er) benefit to which you become entitled will be offset if you also receive a Federal, State or local government pension based on work where you did not pay Social Security tax. The offset reduces the amount of your Social Security spouse or widow(er) benefit by two-thirds of the amount of your pension. For example, if you get a monthly pension of $600 based on earnings that are not covered under Social Security, two-thirds of that amount, $400, is used to offset your Social Security spouse or widow(er) benefit. If you are eligible for a $500 widow(er) benefit, you will receive $100 per month from Social Security ($500 - $400=$100). Even if your pension is high enough to totally offset your spouse or widow(er) Social Security benefit, you are still eligible for Medicare at age 65. For additional information, please refer to Social Security Publication, “Government Pension Offset.” For More Information Social Security publications and additional information, including information about exceptions to each provision, are available at www.socialsecurity.gov. You may also call toll free 1-800-772-1213, or for the deaf or hard of hearing call the TTY number 1-800-325-0778, or contact your local Social Security office. I certify that I have received Form SSA-1945 that contains information about the possible effects of the Windfall Elimination Provision and the Government Pension Offset Provision on my potential future Social Security benefits. Signature of Employee Date
SSA-1945 STRS & PARS Participants
RETIREMENT INFORMATION FOR PART-TIME INTRUCTORS & HOURLY
a. Part-time faculty can elect in; Full-Time faculty mandatory b. From July 1, 2015 until June 30, 2016, Plan 60 members contribute 9.2% and Plan 62 members contribute 8.56%. From July 1, 2016 until further notice from STRS, Plan 60 members contribute 10.25% and Plan 62 members contribute 9.205%. Plan 62 contributions subject to change. Please see STRS Employer Directive 2104-05 for more information. (Plan 60 notes STRS members BEFORE January 1, 2013; Plan 62 notes STRS members AFTER January 1, 2013.) c. The district contributes at 8.88% until June 30, 2015; 10.73% July 1, 2015 to June 30, 2016; 12.58% July 1, 2016 to June 30, 2017; 14.43% July 1, 2017 to June 30, 2018; 16.28% July 1, 2018 to June 30, 2019; 18.13% July 1, 2019 to June 30, 2020; and 19.10% July 1, 2020 until further notice from STRS. d. The instructor receives service credit e. The instructor must have equivalent to 5 full years service credit (by factor of load) to be vested by the time they retire to receive a retirement allowance f. If the instructor is not vested, they can take a full refund (their contribution and interest) minus the district’s contributions g. No roll over capabilities at this time h. Forms the instructor fills out STRS Acknowledgement Form Cash Balance Benefit Program Employee Notification and Election Form i. If the instructor elects STRS Defined Benefit Plan, they cannot revert back to STRS Cash Balance or PARS.
a. The instructor contributes 4% into fund b. The district contributes 4% c. When the instructor’s contribution funds reach $3,500, they are eligible for a monthly retirement benefit at retirement age d. If the instructor removes their money from the retirement plan early, they receive the 4% they contributed, the 4% the district contributed, and the interest accumulated e. Forms the instructor fills out Cash Balance Benefit Program Employee Notification & Election Form STRS Acknowledgement Form f. If the instructor elects STRS Cash Balance Plan, they cannot revert back to PARS, but may, if desired, move to the STRS Defined Benefit Plan
a. Part-time employees contribute 7.5% b. The employee is vested right away c. There are no district contributions d. The employee is earning interest e. Administrative fees are taken out throughout the plan’s activation (No statements are sent unless requested from employee) f. If the instructor switches from PARS to STRS PARS will contact them within 24 months (IRS ruling) regarding their money/funds in their retirement plan They do not have the option to roll their money into STRS Cash Balance Plan g. Forms the instructor fills out PARS Beneficiary STRS Acknowledgement Form Cash Balance Benefit Program Employee Notification & Election Form h. If the instructor elects PARS, they may, if desired, move to the STRS Cash Balance or STRS Defined Benefit Plan If the employees who elect PARS or STRS Cash Balance qualify for the STRS Defined Benefit Plan, they automatically go into the STRS Defined Benefit Plan. Mandatory if part-time faculty work more than 67% of the required full-time position. FOR MORE SPECIFIC INFORMATION, CALL THE TOLL-FREE NUMBERS ABOVE
Retirement for P/T Faculty & Classified
Perm Permissiv issive Mem Member bersh ship
ES 0350 rev 02/17 PE PERMIS ISSI SIVE VE MEMBE BERSHIP SHIP ELECT CTIO ION AND ACK CKNOW OWLEDGE DGEMENT OF OF RECE CEIPT IPT OF OF CA CALSTR STRS DEFIN DEFINED BE BENEFIT FIT PROG OGRAM MEMBERSHIP SHIP IN INFO FORMATION ION California State Teachers’ Retirement System P.O. Box 15275, MS 17 Sacramento, CA 95851-0275 800-228-5453 CalSTRS.com Se Sect ction 1: 1: Em Employee Info Informa rmati tion, n, El Elect ction and Cert rtifi fica cation (to to be be compl plete ted by by employe ployee) NAME (LAST, FIRST, MIDDLE INITIAL) CLIENT ID OR SOCIAL SECURITY NUMBER MAILING ADDRESS HOME TELEPHONE CITY, STATE and ZIP CODE GENDER (circle one) MALE FEMALE E-MAIL ADDRESS BIRTH DATE (MM/DD/YYYY) I elect membership in CalSTRS Defined Benefit Program I understand this membership election is irrevocable and applies to all future employment to perform creditable service with the same or another employer, and may be canceled only by terminating all such employment and receiving a refund of my accumulated retirement contributions from CalSTRS. I decline membership in CalSTRS Defined Benefit Program at this time I understand I can elect membership in the Defined Benefit Program at any time while I am employed to perform creditable service. I certify I have received information from my employer concerning the CalSTRS Defined Benefit Program and understand the criteria for membership in the program. I understand it is a crime to fail to disclose a material fact or to make any knowingly false material statements for the purpose of altering or receiving a benefit administered by CalSTRS and it may result in up to one year in jail and/or a fine of up to $5,000 pursuant to Education Code section 22010. EMPLOYEE SIGNATURE DATE Se Sect ction 2: 2: Em Empl ployer Cert rtifica cati tion (to to be be compl plete ted by by emplo loyer) r) I certify that the above-named part-time or substitute employee has been provided with CalSTRS Defined Benefit Program membership criteria as required pursuant to Education Code section 22455.5, and if applicable, informed of his or her right to elect into membership in the CalSTRS Defined Benefit Program. OFFICIAL’S SIGNATURE DATE OFFICIAL’S NAME TITLE COUNTY (or other employing agency) DISTRICT EMPLOYEE # * MEMBERSHIP DATE (MM/DD/YYYY) ASSIGNMENT (circle one) Part-Time Substitute 1, 2017, permissive membership in the Defined Benefit Program shall become effective as of the first day of the pay period following yee’s election. PERMISSIVE MEMBERSHIP • rev 02/17 • PAGE 1 OF 1
Designation of Beneficiary Form Public Agency Retirement Services (PARS) Instructions:
form and return it to: Allan Hancock Joint Community College District Human Resources Department 800 South College Drive Santa Maria, CA 93454 Rules for Designation of Beneficiary:
these Rules.
benefits which become due will be paid in accordance with the Plan Document.
primary beneficiary, unless your spouse/registered domestic partner waives this right.
your spouse/registered domestic partner, you must obtain the notarized consent of your spouse/registered domestic partner in writing on this form by completing Section 2. Failure to obtain your spouse/registered domestic partner’s consent in these instances will render the designation invalid. Any consent by a spouse/registered domestic partner applies only to that spouse/registered domestic partner and not any future spouse/registered domestic partner. Therefore, if a new marriage occurs, a new Designation of Beneficiary form should be completed and the new spouse/registered domestic partner’s consent must be obtained. If you are unmarried complete Section 1 only.
statement stating that your spouse/registered domestic partner cannot be located.
mentioned by name in the Trust Document. If your current Living Trust does not contain specific reference to your PARS account, you may designate the Living Trust as a beneficiary using this form. All rules pertaining to the designation of a beneficiary apply to the designation of a Living Trust. I have read and understand these rules. Participant’s Signature Date Section 1: Designating a Beneficiary Participant Name: Social Security #
City: State: Zip: Phone #: Name of Beneficiary: Relationship: Beneficiary Address: City: State: Zip: Phone: Participant’s Signature Date Section 2: Spousal/Registered Domestic Partner Consent (Only complete this section if designating a beneficiary other than your spouse/domestic partner) I hereby consent to the above beneficiary designation of my spouse/registered domestic partner, a participant in this plan. I understand that in consenting to the designation of anyone except myself, I am waiving rights to a survivor benefit that I would be legally entitled to at a later date. Spouse/Registered Domestic Partner’s Signature Date Signature of Notary Date
Allan Hancock Joint Community College District
Alternate Retirement System Plan Information Sheet for Part-Time, Seasonal, and Temporary Employees
Introduction A federal law, the Omnibus Budget Reconciliation Act of 1990 (OBRA 90), requires that governmental employees who are not members of their employer’s existing retirement system be covered by Social Security or an alternate plan. You are enrolled in an alternate plan called the Public Agency Retirement Services Alternate Retirement System Plan (PARS ARS). PARS ARS satisfies federal requirements and provides cost savings to you and your employer when compared to Social Security. The PARS ARS plan only requires a minimum contribution of 7.5% to your retirement account. This information is a general description of what you can expect as a participant in PARS ARS. The Plan Document contains a more detailed description, and your employer has a copy, which you may read. The Plan Document shall govern if this description states something different. Enrollment in the PARS ARS Plan is automatic for eligible employees. 1) Each pay period, 7.50% of your wages will be deducted from your pay and deposited into your PARS ARS account. Your contributions are made on a pre-tax basis. 2) Investment activity will be credited to your PARS ARS account based on your monthly account activity and will accumulate tax-free until your termination form the plan and the distribution of your account balance. Designating a Beneficiary 1) In the event that you pass away while contributing to the PARS ARS Plan, your account balance will be distributed to your beneficiary. 2) If you are married at the time of your death, your spouse/registered domestic partner is automatically your beneficiary. If you wish to designate someone
you may do so by submitting a Designation of Beneficiary Form. 3) If you are unmarried at the time of your death, your account balance will be paid to your estate unless you have designated another beneficiary. 4) You may obtain a Designation of Beneficiary Form from your employer or from PARS. Becoming Eligible for a Benefit You (or your beneficiary in the event of your death) will be eligible to receive your PARS ARS account balance when one of the following events occurs: a. Termination of Employment b. Retirement c. Permanent and Total Disability d. Death e. Changed employment status to a position covered by another retirement system* *If there have been no contributions into your PARS ARS account for two (2) years, you may be eligible for a distribution
Receiving Your Account Balance 1) When your employer notifies PARS that you are eligible for a distribution of your account, appropriate forms will be sent to you by mail. Within 90 days of PARS’ receipt of all correctly completed forms, the account will be distributed. 2) Your distribution options are: a. You may elect to receive a one-time lump-sum cash payment. If your account balance is greater than $200, your distribution may be subject to federal and/or state income tax withholding. If you are under age 59½, your distribution may also be subject to an excise tax withholding. b. You may defer tax withholding from your distribution by electing a direct rollover to a traditional IRA or to an eligible employer plan that accepts rollovers (e.g. 403(b), 457(b), 401(k), etc.). For further information or for questions about your account, please contact PARS. (800) 540-6369 Monday – Friday 8:30AM – 5:00PM Pacific Time admin@pars.org PARS P.O. Box 12919, Newport Beach, CA 92658
RETIREMENT INFORMATION FOR PART-TIME INTRUCTORS & HOURLY
a. Part-time faculty can elect in; Full-Time faculty mandatory b. From July 1, 2015 until June 30, 2016, Plan 60 members contribute 9.2% and Plan 62 members contribute 8.56%. From July 1, 2016 until further notice from STRS, Plan 60 members contribute 10.25% and Plan 62 members contribute 9.205%. Plan 62 contributions subject to change. Please see STRS Employer Directive 2104-05 for more information. (Plan 60 notes STRS members BEFORE January 1, 2013; Plan 62 notes STRS members AFTER January 1, 2013.) c. The district contributes at 8.88% until June 30, 2015; 10.73% July 1, 2015 to June 30, 2016; 12.58% July 1, 2016 to June 30, 2017; 14.43% July 1, 2017 to June 30, 2018; 16.28% July 1, 2018 to June 30, 2019; 18.13% July 1, 2019 to June 30, 2020; and 19.10% July 1, 2020 until further notice from STRS. d. The instructor receives service credit e. The instructor must have equivalent to 5 full years service credit (by factor of load) to be vested by the time they retire to receive a retirement allowance f. If the instructor is not vested, they can take a full refund (their contribution and interest) minus the district’s contributions g. No roll over capabilities at this time h. Forms the instructor fills out STRS Acknowledgement Form Cash Balance Benefit Program Employee Notification and Election Form i. If the instructor elects STRS Defined Benefit Plan, they cannot revert back to STRS Cash Balance or PARS.
a. The instructor contributes 4% into fund b. The district contributes 4% c. When the instructor’s contribution funds reach $3,500, they are eligible for a monthly retirement benefit at retirement age d. If the instructor removes their money from the retirement plan early, they receive the 4% they contributed, the 4% the district contributed, and the interest accumulated e. Forms the instructor fills out Cash Balance Benefit Program Employee Notification & Election Form STRS Acknowledgement Form f. If the instructor elects STRS Cash Balance Plan, they cannot revert back to PARS, but may, if desired, move to the STRS Defined Benefit Plan
a. Part-time employees contribute 7.5% b. The employee is vested right away c. There are no district contributions d. The employee is earning interest e. Administrative fees are taken out throughout the plan’s activation (No statements are sent unless requested from employee) f. If the instructor switches from PARS to STRS PARS will contact them within 24 months (IRS ruling) regarding their money/funds in their retirement plan They do not have the option to roll their money into STRS Cash Balance Plan g. Forms the instructor fills out PARS Beneficiary STRS Acknowledgement Form Cash Balance Benefit Program Employee Notification & Election Form h. If the instructor elects PARS, they may, if desired, move to the STRS Cash Balance or STRS Defined Benefit Plan If the employees who elect PARS or STRS Cash Balance qualify for the STRS Defined Benefit Plan, they automatically go into the STRS Defined Benefit Plan. Mandatory if part-time faculty work more than 67% of the required full-time position. FOR MORE SPECIFIC INFORMATION, CALL THE TOLL-FREE NUMBERS ABOVE