Multi-Media Tools That Make Sharing Info with Students a Slam Dunk - - PowerPoint PPT Presentation

Multi-Media Tools That Make Sharing Info with Students a Slam Dunk

PRESENTERS: KALYN RYLL, KALYN.RYLL@SIMMONS.EDU CINDY FIRESTEIN, CINDY.FIRESTEIN@SIMMONS.EDU

Goals for Our Presentation

➢Best Practices for Sharing Information with Traditional On-Campus and Non-Traditional Online Students ➢Informing Colleagues about Types of Tools Available to Support Students ➢Promoting the Use of Technology in Advising, as Recommended by NACADA

Agenda

Our Student Demographics Why Talk About Technology and Advising? Why are We Sharing Info with Students? Multi-Media Support Tools Accommodations Final Thoughts/Questions

Our Student Demographics

Northeastern University The College of Professional Studies (CPS)

• Online Learners (Spring 2017): 2,905
• On Ground (Spring 2017): 915
• Blended (Spring 2017): 877
• Regional Campuses:
• Seattle, WA
• Charlotte, NC
• Online
• Toronto, Canada
• Silicon Valley, CA

Simmons College (Boston, MA)

• Overall Undergraduate Population (FY 16-17): 1,825
• Overall Graduate Population (FY 16-17): 6,230

Why Talk About Technology and Advising?

➢Technology Enabled Advising is identified by NACADA as one of the 9 Elements of Excellence in Advising ➢Excellent academic advising incorporates appropriate technology to complement, support, and enhance advising practice

Why are We Sharing Info with Students?

Engagement

• Build communities with students and others at institution

Learning

• Using synchronous and asynchronous communication and assessment to help students learn

content/develop a skill

Live vs. Technology?: It is more important to focus on how the message is designed rather than how it is developed. The message developed to transform a person will either succeed or fail based on how well it has been designed.

Multi-Media Support Tools

➢Slides/Presentations – Prezi, Powerpoint ➢Recording Presentations – Panopto, Kaltura ➢Animation Presentations – Powtoon, Rawshorts ➢Support Tools for Recording or Animation Presentations – Audacity, Voice Bunny, Fiverr ➢Texting/Emailing – Persistence Plus, Admin Hub, Signal Vine, Smore, Constant Contact ➢Virtual Meetings/Classrooms – Bb Collaborate, BlueJeans, GotoMeeting, Zoom, Open Voice ➢Social Media Management Tools - Hootsuite, Buffer, Sprout Social, HubSpot

DISCLAIMER: Please note that we are not endorsing any of these multi-media tools. We have had experience using these tools in our work with online and traditional undergraduate and graduate students, and are sharing this list as a suggestion of tools that may be helpful to you.

Slides/Presentations

Power Point

What is Power Point:

• Power Point is a function from Microsoft. It allows the user to create professional presentations with

graphics and text. Props of Power Point

• Free with Microsoft Office
• Easy to use
• Videos and sound can be embedded into

Power Point presentations

• Pictures are easy to add
• Charts can be added to presentations
• Animation can be added to presentations
• Presentations can be resaved as a pdf and

emailed to students Challenges of Power Point

• Video and sound is not accessible when

printed

• Must buy Microsoft

Prezi

Pros of Prezi:

• It breaks the mold – don’t have to do linear, slide-by-slide

presentations

• It’s web-based (especially helpful for those who don’t have

Office suite) and can be mobile optimized

• Interactivity – link text and images to movement that

becomes part of the presentation

• Designed for all ages

Challenges of Prezi:

• Too much movement
• Learning curve
• Web-based
• Free version limits what you have access to

Example of Prezi Presentation

Recording Presentations

Pros of Panopto:

• Record lectures and presentation discussions which can be

played back later

• Live stream lectures/workshops
• Videos can be broken down into segments and watched out
• f order
• Helps implement a flipped classroom (can be used to watch

videos before appointments)

• If using slides, will automatically index video segments

Challenges of Panopto:

• Learning a new tool
• Variation in campus technology
• Storing videos
• Recreating videos if not timeless
• Changing student culture to use this resource

Example of Panopto Recording

Pros of Kaltura:

• Easy to use and start recording
• Captures screen well (you select what to actually

be recording)

• Can add video of you speaking with screen capture
• Embeds easily into Blackboard

Challenges of Kaltura:

• Video clarity can be a bit off, especially only

capturing part of the screen

• Editing tools are not very user friendly
• Slow upload speed

Animation Presentations

What is Powtoon? www.powtoon.com

Pros of Powtoon & Raw Shorts:

• Two great tools that allow users to create short eye

catching animated videos and presentations

• Basic animated videos under 5 minutes are FREE
• Fun way to get info to students
• Large cartoon library to choose from and ability to

upload pictures

• Ready made templates to create a high quality quick videos
• Premium accounts available for a fixed monthly fee
• Online tutorials and easy to edit available video templates
• Easily sharable on YouTube, Facebook, Twitter, via email, etc.

Challenges of Powtoon & Raw Shorts:

• May take a few hours to complete your first Powtoon

with audio and cartoons

• Raw Short export credits expire after 6 months
• Animated charts are not part of the free packages
• Cannot call the PowToon Support Team
• Kept receiving multiple unexpected errors on the website

my first time creating a PowToon and was told to reboot the webpage several times

• Some Raw Short templates have animation that is not part
• f the free package option

Examples of PowToon: http://bit.ly/2nEY2ty What is Raw Shorts? www.rawshorts.com

Support Tools for Recording and Animation

What is Audacity? www.audacity.com Audacity is a free, open source, cross- platform audio software for multi-track recording and editing. This tool can assist you with making your recording as professional as possible. To learn more about Audacity, visit their website.

What is Voice Bunny? www.voicebunny.com VoiceBunny is a good tool to utilize if you do not wish to use your voice for your PowToon or Raw Short. You can hire a professional voice actor to record the script for your PowToon or Raw Short. Voice Bunny can also match you up with a professional voice translator if you need to have your PowToon or Raw Short in a second language. Price quotes are available per project. To learn more about Voice Bunny, visit their website.

What is Fiveer? www.fiveer.com Fiverr is a tool that allows you to hire a professional voice actor to record the script you created for PowToon. It cost as little as $5 to higher a professional voice actor. To learn more about Fiverr, visit their website.

Texting/Emailing

Persistence Plus

What is Persistence Plus? www.persistenceplusnetwork.com

• Persistence Plus is an behavioral science texting tool that interacts with students to help increase college

completion for students.

Pros of Persistence Plus

• Using behavioral science (nudging model) to increase

college completion

• Students receive personalized interactive text messages
• Demo available upon request
• Friendly, helpful and easy accessible staff
• 12% point greater persistence for first-generation

students

• 6% point increase in year-to-year persistence across the

freshman class

• Persistence Plus strives to be FERPA compliant

Challenges of Persistence Plus

• May cause issue with some schools

around their FERPA policy

• Expensive: $25-$50 per student per

academic year, September – June

• Students could op-out of receiving

text messages

• Multiple messages a week may

prove costly for students on certain phone plans

Persistence Plus

We want to foster… Behavioral mechanism Sample nudge

Planning behavior Implementation intention On what date & at what time will you prepare for your exam? Goal setting & college know-how Pre-commitment Pick your goal of the week. Positive academic social norms Network effects & social accountability Students in your program are working on their homework right now. Resiliency Social belonging & growth mindset Alum tip: It took a while in college before I felt like I belonged academically &

• socially. If you feel out of sort,

give it some time. A sense of connect and caring Personalization How are you doing today?

What is AdmitHub? www.admithub.com AdmitHub is intelligent mobile messaging for colleges. AdmitHub has observed incredible results by combining behavioral economics – nudges and guided support – with natural language understanding to strengthen the connect between educators and students. With the benefit of AdmitHub – powered conversations, students receive on- demand support while educators are freed to focus on the situations and challenges that most need their expert

• attention. To learn more about AdmitHub, visit their

website. What is Signal Vine? www.signalvine.com Signal Vine is a two-way text messaging platform. They office live demos upon request. It allows colleges to experience high student engagement across your entire institution with Signal Vine’s intelligent enterprise text messaging platform for higher education. To learn more about Signal Vine, visit their website.

What is Smore? https://www.smore.com

• Smore is an online tool that assist with newsletter designer which can be shared

via print, email or social media.

Pros of Smore

• Easy and quick to use with nice predesigned templates
• Free to join with 30 day money back guarantee (educators plan $79 year)
• Enables users to easily share newsletters on Facebook, Twitter, Hootsuite, etc.
• Provides users with detailed statistics in real time and unlimited online views
• Able to send link to online newsletter via email or embed into emails
• Easy to print from website

Challenges of Smore

• Free plan only allows for three

flyers/newsletters

• Possible FERPA concern when emailing

newsletter directly through Smore Sample of Smore

• Sample: https://www.smore.com/ydneq
• Sample: https://www.smore.com/th68f

What is Constant Contact https://www.constantcontact.com/index.jsp Constant Contact is a tool that allows users to send great-looking emails and newsletters.

Pros of Constant Contact

• Easy and quick to use with nice predesigned

templates that can be customized

• A lot of institutions use this tool
• Easy to send to students via email
• Predesigned templates
• Campaign ideas
• Free 60 day trial – no credit card required

Virtual Meetings/Classrooms

What is Blue Jeans? www.bluejeans.com Challenges of using a virtual meeting tool:

• Good internet connection is required for all participants
• r individuals may get disconnected from the meeting
• Users occasionally experience issues with the video

feature or hearing each other clearly

• It is a tool that must be purchased by your institution

What is Blue Jeans? www.gotomeeting.com Pros of using a virtual meeting tool:

• Great to connect people from around the country or world to connect at the same

time for a virtual meeting

• Allows participants to attend meetings with their smartphone, tablet or computer’s

camera, microphone and speakers

• Good tool to use when connecting with online learners or students studying abroad
• Easy instructions to follow when setting up the virtual meeting for the first time
• Interactive, two-way video for teams of any size to view and communicate
• Secure platform for advising sessions
• If an participants only has a phone, these tools will include a conference call-in

feature such as Open Voice What is Zoom? www.zoom.com What is Open Voice? https://global.openvoice.com/

Meeting Title: Multi-Media Tools Mon, Feb 19, 2018 2:30 PM - 4:00 PM EST Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/520487525 You can also dial in using your phone. United States (Toll Free): 1 866 899 4679 United States: +1 (312) 757-3117 Access Code: 520-487-525 First GoToMeeting? Let's do a quick system check: https://link.gotomeeting.com/system-check

Blackboard Collaborate Ultra

Pros of Collaborate:

• Easy to Use/Set Up Unique or Recurring Room
• Easy login for students (can use guest link)
• Lots of variety in how to set up the room
• Lots of tools to increase student engagement (polls, breakout

sessions, individual and group discussions)

• Record sessions and send video to students within a couple of

hours

• Add guest presenters as moderators or just presenters

Challenges of Collaborate:

• School has to use Blackboard (added on feature)
• Screenshare is glitchy
• Limited in slides that you can show (won’t do

animations)

• Moderator has to be logged in for session to begin

Social Media Management Tools

What is hootsuite? www.hootsuite.com Challenges of using a social media management tool:

• If you change the password for a social media account,

you must also update the password and reconnect the tool to the social media management tool Pros of using a social media management tool:

• Save time managing your social media tools
• Schedules posts, tracks the performance of your content,

and manages all of your social media accounts in one place

• Some offer free trial and some offer a free account level
• Some offer reporting tool options

What is buffer? www.buffer.com What is sprout social? https://sproutsocial.com/ What is HubSpot? https://www.hubspot.com/

Top 5

Final Thoughts

Don’t Forget About Accommodations

To Help Make Your Slides/Information Accessible To All: ➢Unique slide title ➢Don’t just use color as a means of conveying information (bold/large font size, underlined) ➢Include alternative text for images ➢Add meaningful hyperlink text (e.g. “Click Here to See Example of Panopto”) ➢Avoid using tables for layouts ➢Keep tables uniform with rows and columns ➢Use videos with captions

Color/Contrast

Good Bad

Green on Red Blue on Orange

Orange on Yellow

Yellow on Purple Magenta on Blue Black on White White on Black

Navy Blue on White

White on Blue Yellow on Black

Drake, B. (2018) ABCs of Accessible Course Materials

Tips to Remember

➢Identify Your Desired Outcome(s) and Create Targeted Workshops/Presentations ➢Know Your Audience ➢Don’t Use Too Much Text on Slides ➢Add Interactive Elements Whenever Possible (Videos, Audience Participation, Activities) ➢Know Your School’s Policies on FERPA ➢Get Feedback & Be Flexible In Your Approach ➢Don’t Be Afraid of Technology – Embrace It! ➢Reach Out to Your Institution’s Technology Department to See What is Available to You

Questions?

Contact Us: Cindy Firestein, cindy.firestein@simmons.edu Kalyn Ryll, kalyn.ryll@simmons.edu Additional Resources Advising Technology Resources from NACADA Social Media Management Tools Social Media Tools List