[PPT] - Module 6: Collaboration Tools The European Commission support for PowerPoint Presentation

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The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

smswomen.eu

Module 6: Collaboration Tools

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Welcome!

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everyone has the right to be

listened to

to have fun and enjoy the course
to make mistakes
to be respected
to share ideas
Be active!
Be positive!
Be creative!
respect people’s confidentiality
be non-judgemental
be patient when others are

speaking

respect other’s opinions
work according to the

scheduling

work to understand cultural

and professional differences

Remember – Group Agreement

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Module 6: Introduction

Module content
Aims
Objectives

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What are the aims

f this module?
In this module you will learn

how create, edit and share

nline documents. We will

present online tools commonly used to communicate, plan and manage projects.

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day’s Objectives

At the end of this unit we aim to... Objectives: At the end of the unit you will:

Learn about different online tools for

communication

Be able to share documents
Understand how to edit online documents
Create visual communication materials
Know how to use online planning tools

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Ice Breaker Exercise!

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pic 1: Communication
Email communication:

Tips when creating an email address

Online video calling:

Skype & Hang outs Communication

Mass emailing services:

MailChimp GDPR principles

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Email communication:

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Providers such as Gmail also offer the unique feature of being able to ‘undo send’ for a short period imminently following the user hitting the ‘send’ button. While each of these could provide a satisfactory service it is notable that Gmail is particularly popular due to its simplicity of use and its integration with other Google software such as Google Drive. Choose an email service: You can sign up to any number of email services, including Yahoo, Outlook and Gmail. Each of these provide their services for free and provide features such as filtering systems, search capabilities and the ability to send and receive emails, images, videos and other attachments.

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Keep it professional: it’s important to use an email which is unique to you, but to keep it appropriate to use for employability purposes, using your name e.g. name.surname@emailservice.com Keep it simple: By keeping it simple like the example above, so it’s easy for you and others to remember. If the name you use is common, use a simple number combination to help you remember e.g. name.surname.90@emailservice.com

Tips for a good email address!

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Online video calling: Skype & Google Hangouts

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Skype is a free application that allows users to make video calls, screen share and have group conversations. Users can use Skype from a number of devices including: Smartphones, Tablets and desktops. T

use Skype: Users need to download

Skype to the device of their choice, create a free account and then sign in to Skype. Users can add any number of contacts and can initiate calls as long as both users are

nline.

Online video calling: Skype

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Google Hangouts is a part of the Google package (Also including Gmail, Calendar, Drive etc) Users can Message, Voice call and Video call

thers. Like other Google products,

Hangouts is free to use and supports group calls of up to 100 people at

nce, so it’s great for group meetings.

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use Hangouts: Users can use

Google Hangouts as either an online application or as an App on either Android or iOS. You can use your existing Google account (Using your Gmail as your log in) to set up your Hangouts account.

Online video calling: Google Hangouts

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Mailchimp is a newsletter email system that is great for beginners. Mailchimp is free for up to 2,000 subscribers and has extensive integration with other software.

Mass emailing services:

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6 GDPR Principles:

Lawfulness, fairness and

transparency

Purpose limitations
Data minimisation
Accuracy
Storage limitations
Integrity & Confidentiality

In May 2018 the General Data Protection (GDPR) came into effect. These regulations strengthens existing data protection methods and apply to a wide variety of personal data, any information relating to an individual (i.e. information such as name, phone numbers, address, etc)

GDPR What you need to know

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Hosting services or “cloud”:

Google Drive and Dropbox Explore Google Drive options

Transferring/saving larger files:

WeTransfer & Flickr

Spreading the word:

ISSUU & Slideshare

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pic 2

Presentation

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Document Sharing: Google Drive

Google drive allows you to store, create, save, edit and share documents online, this includes word documents, PowerPoint presentations and excel

spreadsheets. Drive also lets

multiple people work on a document at once, from multiple devices.

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Google Drive: Explored

Docs: Allows you to create, save and share word documents

nline.

Sheets: Allows you to create, save and share spreadsheets online Slides: Allows you to create, save and share PowerPoint presentations online

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Document Sharing: Dropbox

Using Dropbox, you can back up your files online, sync them between computers and share them with friends and colleagues. Dropbox is handy for sending large files like videos, or even just as an easier way to send photos and files without a USB

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Transferring & Saving Larger Files: WeTransfer

WeTransfer is a simple way to send very large files to someone. If services like Gmail aren't allowing you to send your files due to its size, using WeTransfer allows you to send there without having to create an account, log in or anything else. Just upload and send!

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Transferring & Saving Larger Files: Flickr

Flickr is a photo sharing platform and social media network that allows users to upload photos and videos to share with their friends and followers online

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Spreading the word: ISSUU

Issuu is an online publishing platform that allows users to distribute, measure and monetize their digital content. Users can also browse articles on a wide range of topics such as Arts, Health, Fitness, Travel, Home etc.

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Spreading the word: Slideshare

Slideshare is a slide hosting service that allows users to upload files (Such as PowerPoint presentations) both privately and publically. This can be handy to easily share work or project presentations with colleagues.

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pic 2 Activity

Create a shared Google Drive where you can upload documents (photos, activity suggestions for after the training, etc.) and invite other learners

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Coffee Break!

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pic 3: Creating and

Editing Online Documents

Text, presentations and

spreadsheet: Google Document

Images: canva.com & free

stock photo websites

How/why use Canva –

create posters & CVs

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Pexels.com
unsplash.com
pixabay.com
burst.shopify.com

Where to find images and stock photos:

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pic 3 Activity

Create a Google Slide so you can introduce yourself

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pic 4: Planning &

managing

Schedule Planning: Doodle Poll
Schedule Planning: Google

Calendar

Project Management: Trello
Checklist: ToDoIst
Event Planning: Eventbrite

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Doodle Poll is an online scheduling tool that allows groups of people to quickly and easily find a time and date they are all available to meet up. Firstly, one person suggests a number of dates and time for everyone in the group to choose from, and then Doodle creates a polling calendar that can be sent to the rest of the group for feedback. This can be especially useful as part of group projects at work, or even family events.

Schedule Planning: Doodle Poll

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Google Calendar can help you stay

rganised. Users sign up to calendar

using an existing Gmail account, and can schedule events, appointments and set up alerts on their phone, tablet or desktop to remind them of upcoming scheduled events. Users can also share their calendar and integrate it with

thers; this is particularly useful for

projects at work as Calendar makes it easier to see who is available and when.

Schedule Planning: Google Calendar

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Trello is a free task management and

rganisation app. Trello is useful as a

self organisation tool or to manage group projects. The layout of the site consists of project ‘Boards’ filled with lists of tasks, information or

resources. Trello gives the user an
verview of what is being worked on

and by who and thus it is very popular to use as part of group projects at work.

Project Management: Trello

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ToDoIst gives users a clear overview

f everything they schedule, events,

appointments and deadlines. Similar to Google Calander, ToDoIst allows users to schedule alerts. The App also allows users to see their progress through setting daily and weekly goals, and displays the progress made over time

n graphs and other visual aids.

Available as both an online application

n desktop and as an App on iOS and

Android.

Checklist: ToDoIst

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Eventbrite is an event creation and advertising site. It is free to browse and sign up to events and it’s free to create events also (Small percentages of ticket price charges apply if the event you create is not free) Eventbrite is a great to find

ut what events are occurring in

and around your local community; many of these are free and suitable for the whole family.

Event Creation: Eventbrite

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pic 4 Activity: Explore local Eventbrite
ffers
Training Programmes:

Health and Wellbeing

Training Programmes:

Employability and Development

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Leisure Activities: Crafts and

Creative hobbies

Leisure Activities: Family

Activities

Eventbrite Events: Leisure activities

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Wrap up activity

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Feedback & Conclusion

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The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

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