Mo Monito toring ng DEHCR Bureau of Community Development - - PowerPoint PPT Presentation

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Mo Monito toring ng DEHCR Bureau of Community Development - - PowerPoint PPT Presentation

Mar 12, 2023 344 likes •649 views

Mo Monito toring ng DEHCR Bureau of Community Development Monitoring Process On site Visit or Desktop Monitoring at least once during the Performance Period 30 Day Advance Notification Letter Logistics & Accessibility

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SLIDE 1

Mo Monito toring ng

DEHCR – Bureau of Community Development

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SLIDE 2

Monitoring Process

  • On‐site Visit or Desktop Monitoring at least once

during the Performance Period

  • 30 – Day Advance Notification Letter
  • Logistics & Accessibility
  • Entry and Exit Interview
  • Follow‐Up Letter
  • Corrective Actions (if applicable)
  • Monitoring Completion Letter

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SLIDE 3

Self‐Monitoring Checklist

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SLIDE 4

Self‐Monitoring Checklist (cont’d)

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SLIDE 5

Self‐Monitoring Checklist (cont’d)

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SLIDE 6

Self‐Monitoring Checklist (cont’d)

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SLIDE 7

Self‐Monitoring Checklist (cont’d)

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SLIDE 8

Self‐Monitoring Checklist (cont’d)

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SLIDE 9

Self‐Monitoring Checklist (cont’d)

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SLIDE 10

Self‐Monitoring Checklist (cont’d)

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SLIDE 11

Self‐Monitoring Checklist (cont’d)

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SLIDE 12

Self‐Monitoring Checklist (cont’d)

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SLIDE 13

Self‐Monitoring Checklist (cont’d)

X

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SLIDE 14

Self‐Monitoring Checklist (cont’d)

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SLIDE 15

Self‐Monitoring Checklist (cont’d)

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SLIDE 16

Self‐Monitoring Checklist (cont’d)

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NEW FORMAT: Complete For Each Prime Contractor and Sub‐Contractor

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SLIDE 17

Self‐Monitoring Checklist (cont’d)

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Complete for Each Prime Contractor and Sub‐Contractor

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SLIDE 18

Self‐Monitoring Checklist (cont’d)

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Complete for Each Prime Contractor and Sub‐Contractor

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SLIDE 19

Self‐Monitoring Checklist (cont’d)

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Complete for Each Prime Contractor and Sub‐Contractor

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SLIDE 20

Self‐Monitoring Checklist (cont’d)

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SLIDE 21

Self‐Monitoring Checklist (cont’d)

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SLIDE 22

Self‐Monitoring Checklist (cont’d)

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SLIDE 23

Self‐Monitoring Checklist (cont’d)

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SLIDE 24

Self‐Monitoring Checklist (cont’d)

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SLIDE 25

Self‐Monitoring Checklist (cont’d)

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SLIDE 26

Self‐Monitoring Checklist (cont’d)

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SLIDE 27

Monitoring Report

FINDING VERSUS CONCERN:

  • Finding represents an issue of non‐compliance

with CDBG policy or regulatory requirements

  • Concern represents an issue with documentation
  • r procedure that does not necessarily represent

non‐compliance with the CDBG policies, Implementation Handbook or regulations, but must be addressed to ensure compliance so the item does not rise to a later Finding

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SLIDE 28

Monitoring Report

TIMELINE FOR REPORT AND CORRECTIVE ACTION:

  • Monitoring report from DEHCR issued in a letter to Chief

Elected Official (CEO) generally within 30 days of monitoring

  • UGLG has 30 days to respond (on municipal letterhead;

signed by CEO)

  • Follow‐up items submitted to DEHCR by UGLG;

summarized in UGLG’s response letter

  • No response or delay in completing corrective actions may

result in CDBG payments being withheld

  • Refer to Grant Agreement regarding non‐

compliance/failure to perform and cause for termination

  • f CDBG agreement and award or denied payments

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SLIDE 29

QUESTIONS?

DOACDBG@wisconsin.gov

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