MiX Municipal Innovation Exchange September 2018 Municipal - - PowerPoint PPT Presentation

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Jan 10, 2023 372 likes •579 views

MiX MiX Municipal Innovation Exchange September 2018 Municipal Innovation Conference What excites us about MIX? Our goals Find avenues to work on better solutions that will benefit our communities Integrating experimentation and

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MiX MiX

Municipal Innovation Exchange

September 2018 – Municipal Innovation Conference

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What excites us about MIX?

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Our goals

Find avenues to work on better solutions that will benefit
ur communities
Integrating experimentation and development into the

procurement process

Building partnerships with start-ups/SMEs and other

innovators – bringing new solutions to the municipal sector

Leveraging new and emerging innovations – keeping pace

and getting ahead of new solutions

Taking what is considered the ‘elite edge’ of municipal

innovation and growing capacity across the whole sector

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Our mandate:

Run multi-city innovation procurement challenges Conduct policy research Codify learnings into a best-practice

Municipal Innovation Procurement Framework

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Creating and exploring various models that:

○ reduces barriers ○ leverages procurement to find solutions from innovative companies ○ makes local governments early adopters

Not starting from scratch. Leverages:

○ Guelph’s Civic Accelerator ○ MaRS’ Procurement by Co-Design

In good company

○ City of London ○ City of Barrie

Big on sharing.

○ codify lessons learned ○ develop case studies ○ build a network of innovators across municipalities ○ explore various models

We are an emerging centre of excellence that is…..

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Our Partners

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What is our approach?

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Challenge Framework

Needs to be flexible enough to

work in the diverse context of municipalities

No one size fits all, exploring

different methods

It is “new” - but really we are just

using the full procurement toolbox

Needs to look at the demand

and the supply side

Policy Research Stakeholder Interviews Policies and Procedures

> Interviews with 20+ experts including academics, municipalities, legal experts, and procurement leads at partner cities > Explored models and platforms that support innovation procurement across canada and around the world > In-depth interviews with City of Guelph staff to identify what makes a good challenge and the value of solving challenges > Identified elements like the need to deal with “rogue pilots” > Each city has distinct processes and bylaws that oversee procurement. We dug deep.

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What is next for MIX?

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What we have planned

Guelph will launch its first challenge

later this year, followed by London and Barrie in 2019

Reveal our website – the central hub of

all our work

Release a policy report of our findings

along with an event in November

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How can you help us?

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Traditional RFP Framework

Discovery Identification Bidding Implementation

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CITY DEPT. PROJECT/ PROBLEM DEFINED BY DEPT. IDENTIFY GOODS/ SERVICES NEEDED. RFP RELEASED COMPANY WINS BID COMMITMENT TO PURCHASED MADE COMPANY DELIVERS SOLUTION

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The Sprint Method

Challenge Determined Going to the Market Sprint Implementation Getting to a Sale

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

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Stage 1: Challenge Determined

Commissioning a challenge Expression of Interests Market Engagement

USERS / PROBLEM DISCOVERY PROCUREMENT BRIEF MARKET SCAN REVERSE TRADE SHOW

Rarely does the regular RFP include proper market research, and there is limited time to do market scanning for new and emerging technologies.

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Stage 2: Going to Market

Invitation and Qualification Shortlist of Vendors Proposal Development MVP Framework per proposal

MVP INSTRUCTIONS COMMON MVP FRAMEWORK

Procurement would benefit from avenues to help find vendors who are able to be flexible to work within the complexity of government

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Stage 3: Sprint

Set up Testing Environment Sprint Proposal Refinement

Working with government is different, and not every venture is set out to do this. This model helps determine who will be an effective partner.

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Stage 4: Getting to a Sale

Draft of Final Challenge Final Design Final Application Sale

SELECT “WINNER” SIGN CONTRACT

RFPs, once developed, are put to the market with no opportunity to make

adjustments. This approach allows for

informed development of an RFP and informed vendors to apply to that RFP. When a final RFP is created will be more refined, received better applications, and allow for more informed decision making.

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Stage 5: Implementation

Execute Procurement Co-design Support Execute Solution Co-design Support

Different ventures will need different supports. If we want to work with ventures of all sizes - we need to be prepared to be equally adaptive and support them throughout execution and implementation.

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What do you like?
What are some concerns or risks that you find?
Do you have any suggestions or alternatives?
What challenge might you want to use this model for?

Questions

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Learn More

Visit http://guelph.ca/mix Follow our work @MIXOntario Get in touch at MIXOntario@guelph.ca