Meeting March 04, 2016 Heather Cross, PPCU Employment and Training - - PowerPoint PPT Presentation

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Presentation for CESBA West Meeting

March 04, 2016 Heather Cross, PPCU Employment and Training Division Ministry of Training, Colleges and Universities

Employment and Training Division

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Table of Contents

• Today’s update will include:
• Local Employment Planning Councils (LEPCs)
• Ontario Centre for Workforce Innovation
• Learner Gains Research Project
• LBS and ES Contract Management Processes
• LBS Program Evaluation

Employment and Training Division

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LEPCs

• Local Employment Planning Councils, (LEPCs), support the objectives of

Transformation of Employment and Training Services (TETS, formerly ETSI) by serving as a key instrument in driving local approaches to labour market issues and the planning and delivery of employment and training services.

• In December 2015, LEPC pilots were launched in eight communities.

These communities are Durham, Peel-Halton, Peterborough, Ottawa, Timmins, Thunder Bay, London-Middlesex-Oxford and Windsor.

Employment and Training Division

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How will LEPCs differ from the existing Local Boards and LBS Regional Networks?

LEPCs will:

• Provide additional resources and a stronger, more integrated approach

to local planning and workforce development

• Act as a hub for connecting employers, industry associations, sector

groups and other employer groups with appropriate employment and training services to meet their workforce needs

• Engage all key factors within the local labour market in service planning
• Develop detailed knowledge of local service delivery beyond

Employment Ontario

• Select, assess and develop project funding agreements with local

service providers to support innovative approaches to local labour market issues

Employment and Training Division

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There will be multiple opportunities for engagement with LEPCs:

• Central Planning Table: comprised of key community representatives such as service

providers, employer groups (e.g., industry associations, Chambers of Commerce), different levels of government (i.e., municipalities, federal and provincial government departments and ministries)

• Subject‐Matter Working Groups: more focused and detailed engagement related to

specific local labour market issues or subject‐matter areas. The working group structure must include:

• Industry Engagement: comprised of key industry, labour and community

representatives;

• Service Planning: comprised of key service providers, network representatives and

local community advocacy groups; and,

• Intergovernmental/Inter‐Ministerial: comprised of representatives from key

municipal, provincial and federal government departments and ministries that deliver services in the community.

• Secretariat: provides support in the following areas:
• Administration (organizing and facilitating meeting, events, etc.); Labour market

information, collection, analysis and dissemination to local community stakeholders; Stakeholder liaison, engagement and partnership building

Employment and Training Division

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Ontario Centre for Workforce Innovation:

• Is a new centre of excellence in research and innovation that will

improve the province’s employment and training programs in supporting jobseekers’ readiness for and success in the job market

• It will be a single window for employment and training research,

innovation and capacity-building

Employment and Training Division

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Ontario Centre for Workforce Innovation will:

• Engage: Set research, innovation and capacity building priorities based on

engagement with service providers, employers, umbrella groups and clients, and identify key linkages with related research happening at the local, provincial, national and international levels

• Research: Pilot and Evaluate: Conduct research into innovative approaches

to employment and training policy, system and program design, service delivery, and test and evaluate promising approaches

• Disseminate: Launch and manage a bilingual website that highlights results
• f research and innovation projects
• Build Capacity and Support a Community of Practice: Create opportunities

for employment and training service providers, researchers and other partners to develop new knowledge and adopt evidence-based promising practices, as well as create opportunities to share best practices

Employment and Training Division

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Ontario Centre for Workforce Innovation Continued…

• The Centre will be operational by Winter 2016 beginning with an initial

phase to build its capacity, including recruitment of staff. During this start-up phase, the Centre will engage with the Employment Ontario network and other partners to identify strategic priorities and build strong linkages. The Ministry will communicate further details as they become available

Employment and Training Division

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Ontario Centre for Workforce Innovation Continued…

The Centre will set its research, innovation and capacity building priorities based on stakeholder outreach. At a minimum, the Centre will be expected to engage with:

• The Employment Ontario network and other service provider networks
• Clients and client groups
• Employers, as well as sector and industry groups
• Universities, colleges and other training institutions; including unions
• Agencies of the Government of Ontario

Employment and Training Division

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Learner Gains Research Project:

• Is a small scale research project using the Essential Skills for

Employment and Education (ESEE) assessment to collect data on learner progress

• Will collect information not currently being collected
• Will provide the ministry with additional data to better understand

learner progress and current LBS program outcomes thus supporting the review of the LBS Performance Management Framework (PMF)

Employment and Training Division

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Project Scope and Timelines:

• Launched in January 2016
• Thirty three LBS service providers from across all regions and streams

are participating

• Target is a representative sample population of 1,700 learners in the LBS

program

• New learners entering the program starting in January 2016 will be

asked to participate (until the sample size is met)

• Participants will receive an assessment to be completed within two

weeks of registration in the LBS program

• Exit assessments will also be administered to the same learners
• The final date to administer exit tests will be at the project end in

November 2016

Employment and Training Division

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Participating School Board Sites:

• WCDSB - St Louis Adult Learning & Continuing Education Centres –

Cambridge

• Simcoe County District School Board – Barrie
• DSB of Niagara-Niagara Adult Literacy for the Deaf
• Avon Maitland District School Board – Goderich
• Thames Valley District School Board - London

Employment and Training Division

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Contract Management Processes

• June 2015 the ministry communicated its intent to align the LBS

contract management processes with those already in place for other EO programs

• We have since reviewed all possible service provider compliance

requirements listed in the ES and LBS agreements and have identified the three compliance and accountability requirements as an area of focus

Employment and Training Division

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Three Areas of Focus:

• Client Follow-up: Service delivery sites failing to complete any

scheduled (3, 6, or 12 month) client/learner follow-ups from April 1, 2015 to September 30, 2015

• Financial Forecasting: Service delivery sites with a variance of five

percent or more, between their Period 5 Estimate of Expenditure Report (EER) forecast and the Statement of Revenue and Expenditure Report (SRER) expenditure of total budget, for both 2013-2014 and 2014-2015

• Late Reporting: Service delivery sites with two or more financial reports

submitted late from the period October 1, 2014 to September 30, 2015.

• Financial reports include Estimate of Expenditure Report (EER),

Statement of Revenue and Expenditure Report (SRER), and Auditor’s Report.

Employment and Training Division

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Next Steps:

• Sites identified as meeting one or more of the areas of focus for

compliance and accountability were notified on February 24th

• These sites are required to prepare an action plan to address each

compliance issue and a timeline for completion

Employment and Training Division

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LBS Program Evaluation

• Announced in October 2015
• Cathexis Consulting Inc. (an independent evaluation firm) was hired to

conduct the evaluation

• Is expected to be completed in summer 2016
• Findings will be used to inform continuous improvement of the LBS

program

Employment and Training Division

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Progress to date:

 Key informant interviews with LBS support organizations and service providers  Interviews with representatives of community services and education/post-secondary programs  Survey of LBS service providers  LBS learner surveys  In-person consultation visits to service provider sites January LBS learner discussion groups or interviews

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Employment and Training Division