23/09/2014 1
HERE’S WHERE I WANT TO START >>> To create a great culture I want to deal with the topic of ….. Burn Out
3
“Margin” – Dr. Richard Swenson M.D.
4
Margin Dr. Richard Swenson M.D. HERES WHERE I WANT TO START - - PDF document
23/09/2014 Margin Dr. Richard Swenson M.D. HERES WHERE I WANT TO START >>> To create a great culture I want to deal with the topic of .. Burn Out 3 4 Common Symptoms 1 23/09/2014 Stopping Burn-out ALL OF US NEED TO
3
4
WALK when on phone. Take 15 minute walk
uninterrupted work (60, 90 or 120 minutes per day). Put a sign on your door OR orange cone behind chair if you don’t have a door.
When staff or volunteers bring you a problem >>> Bite Your Tongue …. Ask them to bring back 2 Ideas and the one idea they think would work best.
Amazing Resource: tablegroup.com, click on the book “The Advantage”, see the 4 Disciplines & templates
Encourage your staff and volunteers to be who they are (within reason of course). We’re all a little strange. When you are relaxed about yourself as a manager, you give others permission to be the same.
Be careful not to confuse rotten apples with:
tend to point out downsides of decisions
something they truly believe is in the best interest of the organization So look closely !
Studies show that negative information, negative experiences, and negative interactions have a far deeper impact on staff (and probably volunteers) in the workplace than positive ones. It could be an interaction with a manager, a co-worker, or a grumpy parent, but the impact on a employee's feelings of 1 negative interaction in the workplace has a 5 times stronger impact than that of a positive interaction.
Agree as a group not to send e-mails without first considering whether it’s better to communicate in person or over the phone. And never use e-mail to work out emotionally tricky issues.
5 Parts Praise: Lavish your people with praise and gratitude for the good work they are doing. 1 Part Discipline: Don't procrastinate when it comes to doing the unpleasant
negative behaviors is not fun, but it’s an essential part of being an effective manager.
Be on the lookout for frustration or a lack of
redirecting employees to other tasks or providing coaching to help them overcome
And encourage people to ask for help when they need it. Let them know it is not only OK but desirable to do so.
learn about each other and the goal here is to build understanding, respect and eventually trust
can be genuinely vulnerable with each other.
productive, unfiltered conflict around important issues.
active, and specific agreements around decisions.
accountable to commitments and behaviors.
put the collective priorities and needs of the larger organization ahead of their own departments.
a better team?
gracious?
COACHING YOUR STARS * put most time here!! 1) Praise your stars genuinely and frequently. They’ll immediately sniff out platitudes and empty accolades. When you praise them, focus
recognition, do it. 2) Rein them in. Left to their own devices, A players will keep raising their own standards and over time will push themselves to performance they can’t
Keep their expectations from revving to the point of breakdown. One way to do this is to discuss your concerns about their frenetic pace with them. They’re self-focused, so they’ll probably be receptive if you direct the conversation to their well-being. 3) Nudge them to play nicely. “A” players tend to be hyper-judgmental of their colleagues. Unless you explicitly hold them accountable for collegiality and teamwork, they may create interpersonal turmoil, undermining their positive contributions. Sometimes they’ll demonstrate annoyance when their teammates don’t perform to their standards, or they’ll act with contempt when asked to assist coworkers. Be careful how you talk, not judgementally (a lot
And be specific about the impact of their behavior on the team’s performance. That’s something they’ll care about. High performers can be hard to take. It’s tempting to bring them down a peg or two when they start acting up, but keep that impulse in check. You’ll get much more out of them— and less grief—if you allow them to savour their accomplishments.
COACHING YOUR STEADIES B players make up the lion’s share of the workforce—75% to 80%, by some estimates. And they dutifully get the job done with little fanfare or oversight. Still they need your attention.
Accept them for who they are. Some managers assume you should try to move your B players up to the A level. While this approach is intuitively appealing, it’s not the best investment of your time, for a variety of reasons:
choice to occupy the meaty part of the performance curve because they’re winding down their careers, for example, or seeking work/life balance. (Yes some have “A” potential) Recognize and reward them. Though they don’t receive (or expect) the same promotions as A players, B players crave affirmation. If a B player puts in extra effort to respond to a customer complaint, acknowledge it. And deliver your praise however your employee likes to receive it. Some people prefer it one-on-one, while others seek public accolades. Give them options. B performers may not want to grow and develop as much as their A peers—but they don’t want to stagnate, either. Provide opportunities for them to grow within their comfort zones. Invest in training that will help them shore up their
seminars on topics they care about. Ask them to mentor junior employees. Solicit their input on
need to make it relatively easy for them.
COACHING YOUR STRUGGLERS Managers often devote most of their coaching to the employees who struggle the most, and that’s a losing proposition. When we talk about C players, we’re not referring to employees who are adjusting to the organization or to new roles; we’re talking about individuals who should be performing at a higher level. They drag teams… Give low performers a chance at redemption but set firm expectations to overcome procrastination and rationalization. Here’s how:
(1) Create a clear plan for improvement. Employees won’t improve in a vacuum. They need guidance on what to change and help changing it. Set concrete goals for them and have a well-defined end point. If C players don’t meet agreed-upon standards within a specified amount of time, help them make a graceful, dignified exit. Make sure
If C players don’t meet agreed-upon standards within a specified amount of time, help them make a graceful, dignified exit. Make sure you’ve documented their progress, or lack thereof, so you don’t take them by surprise
“wrongful dismissal”.
(2) Give candid, real-time feedback. As difficult as it may be to provide critical feedback, you are doing C players no favours by withholding it. They need to understand if and how they’re improving and where they’re falling short. (3) Provide a support network. Don’t invest a ton of your time coaching C players, but don’t leave them to languish, either. You may want to rely on existing training programs or farm out the coaching, perhaps pairing the C player with a competent peer. If he doesn’t make progress, don’t let him stick around, no matter how nice he is and how hard he tries. The amount of time you give him will depend on the nature of his job and his commitment and capacity to improve. In most instances you’ll know within a few months whether further investment will help.
57
One more Great Idea: “STAY INTERVIEWS” Informally take out your best staff and volunteers annually and ask these types of Questions:
Speaker: David Hartley Email: david@nonprofithelp.ca
tools to prevent conflict
always negative. This is not true!
conflict simply happens when those differences come to light.
people can explore and understand those differences, and use them to interact in a more positive, productive way.
Great ideas
violent
from mediocre minds. Albert Einstein
resolving conflicts.
Kenneth Thomas and Ralph Kilmann in the 1970’s.
resolution process so that it can be used in conjunction with these styles.
when to use them is an important part of successful conflict resolution.
Pick battles big enough to matter, small enough to win. Jonathan Kozol
people across different teams
emergencies)
(meaning the situation is important but not urgent)
each individual “win”
than winning
person but is not important to you
problem
(such as your team)
attention
– Neutralize Emotions – Set Ground Rules – Set the Time and Place
– Identify Needs for Me, Them, and Us
– Find Common Ground – Build Positive Energy and Goodwill – Strengthen the Partnership
Conflict can come in many forms, and our process will help you in any situation. Get to the Root Cause
– Examine Root Causes – Create a Fishbone Diagram (for complex issues) – Identify Opportunities for Forgiveness – Identify the Benefits of Resolution
Generate Options
– Generate, Don't Evaluate – Create Mutual Gain Options and Multiple Option Solutions – Dig Deeper into the Options
Build a Solution
– Create Criteria – Create the Shortlist – Choose a Solution – Build a Plan
conflict, there is typically a lot of negative energy.
atmosphere, we can begin to turn that negative energy around, and create a problem-solving force.
the conflict resolution process.
Whenever you're in conflict with someone, there is one factor that can make the difference between damaging your relationship and deepening
is attitude. William James
both people must agree that they want to resolve the conflict. Key steps for the people in conflict include:
these feelings are normal.
cause of the conflict is, and how to resolve it.
conflict.
any conflict resolution process. They can be very brief or very detailed – whatever the situation requires.
before responding.
acceptable solution.
therefore not engage in personal insults and attacks.
discuss the conflict.
meeting, be conscious of the needs of both parties when scheduling the meeting, and follow the tips listed above.
and mutual gain is our preferred
creating mutual understanding can lay the groundwork for a win-win solution.
Conflict is inevitable, but combat is optional. Max Lucade
manager.
the process.
JOE GEORGE WANTS To have at least two foreman shifts per week. To have at least two foreman shifts per week. To leave by 4:30 p.m. on Fridays. NEEDS To leave by 4:30 p.m. on Mondays and Wednesdays to pick up his children. To ensure that the foreman position is covered by someone from Monday to Friday, 8 a.m. to 5 p.m. Not to have more than three foreman shifts per week as it will require him to pay extra taxes. To ensure that the foreman position is covered by someone from Monday to Friday, 8 a.m. to 5 p.m.
the same goal: to ensure that the foreman position is covered by someone during regular working hours. Thus, this is a logistical conflict rather than an emotional one. We can also see from the chart that there seems to be some good starting ground for a solution.
techniques for building common ground, and how to use common ground to create a partnership.
Good battle is objective and honest, never vicious or cruel. Ann Landers
ground throughout the entire conflict resolution process.
position and better position you to help create a win-win solution.
help you make the shift from being two people in conflict to being two people working to solve a problem.
make sure you mean it.
STAGE EXPLANATION WHAT YOU CAN DO TO HELP FORMING Team members are just meeting; unsure of their role and themselves. Encourage team building through non-conflict laden tasks and activities. Involve the team in task planning and goal setting. STORMING Team members discover differences and butt heads; conflict can interfere with progress. Continue with the plan; evaluate and adjust as necessary. Support the team through conflict and help them resolve it. NORMING Team members start to discover similarities too. Performance typically improves, but social interaction may also cause it to drop. Keep the group focused on the goal; encourage social activities outside of team time. PERFORMING Team members are now comfortable with each other and work together well. Continue to offer resources and support to the team. Monitor performance, as teams can change stages at any time (particularly when members join in or drop out).
In 1965, Bruce Tuckman, developed a four-stage model showing how teams grow and develop. This model can be applied to one-on-one human interactions, too.
to delve below the current conflict to the root of the problem.
term resolution, rather than a band- aid solution.
Peace is not the absence
but the ability to cope with it. Anonymous
look at the root causes of the conflict.
get to the root of the problem.
important, too.
right on a large sheet of paper. At the end of the arrow, write down the problem.
Group these causes. Draw a line pointing to the large arrow for each cause and write the cause at the top.
group arrow. (Sticky notes work well for this.)
happened, or erasing the emotions that it created.
accepting and working through how it made you feel, accepting the consequences that it had, and letting those actions and consequences exist in the past.
participants some feeling of closure over the issue.
resolution process.
where you wonder, “Is this really worth it?” Identify what could happen if the conflict Is not resolved with these questions.
evaluate whether or not the conflict is truly worth resolving.
the conflict, it’s time for all parties in conflict to start generating some
not quality; you want as many
It's not what you look at that matters, it's what you see. Henry David Thoreau
that you are in conflict with. Record all possible ideas into a list or brainstorming diagram.
questions to jump-start your creativity.
either party.
parties.
into each option. Identify:
ten)
a solution and laying the groundwork for a resolution.
create criteria and how to use those criteria to create a shortlist of
solution.
The harder the conflict, the more glorious the triumph. Thomas Paine
framework to evaluate those options.
Focus instead on the wants and needs of both parties.
you would like to have (also known as needs and wants). Identify any items you would be willing to compromise on.
CRITERIA WANT? NEED? SHARED WITH OPPONENT? COMPROMISE ON?
the list of solutions.
must-have criteria that you and your partner identified.
small, manageable list of potential solutions.
can often combine multiple options for even greater success!
solution.
The complexity of this plan should vary with the complexity of the situation.
group of people or multiple option solutions, a detailed action plan may be appropriate.
implementing the solution, even if it is determined that
if the conflict is not resolved after implementing the solution.
phases of the conflict resolution process in depth.
an abridged version of the process that can be used quickly and easily to successfully resolve conflicts.
steps that can be used as conflict resolution and prevention tools.
Seek first to understand , then to be understood. Stephen Covey
Take a moment to calm down and deal with your
Quickly evaluate your wants and needs and those
Goals): Identify common ground.
root cause or is it just a symptom of a larger problem? (Most often, it’s just a symptom.)
it’s just in your head.
resolve the conflict, do a quick evaluation.
solution? What might the other party need?
approach doesn’t work.
the team (yourself included) is having a hard time getting to know and like her. You use some of the tools we discussed today to build common ground with her and improve teamwork.
find it very difficult to communicate with him because you find him so intimidating. You use emotional neutralization techniques to focus on your message and reduce the impact of his behavior.
talk over each other, argue constantly, and often leave the
meetings.
1. Arrive on time; stay until the end. 2. Come prepared to the meeting. 3. Don't use judgmental statements. 4. Talk about issues, not people. 5. Don't speak over others. 6. Don't criticize those who are absent. 7. Don't monopolize conversation. 8. Ask questions when you do not understand; there are no stupid questions. 9. Keep confidential information confidential.
afterwards.
108
would like to share some additional tools that can help you resolve conflicts.
You can't shake hands with a clenched fist. Indira Gandhi
physical effects.
person you are in conflict with becomes emotional or stressed, encourage them to take breaks as well.
someone appropriate.
forms:
PERSON A PERSON B The best way to resolve this conflict is for you to resign your position immediately. I respect your opinion, and I think that there might be some other viable options. What options were you considering? I think that if I issued an apology to the team for the misunderstanding that we would be on our way to resolving the conflict. I think that option is too low-key for this situation. I agree that it might not be a strong enough statement, and I may need to have team meetings to address the underlying issues.
ask a question.
The quality
depends not
have conflicts, but
respond to them. Tom Crum
It's not what you look at that matters, it's what you see. Henry David Thoreau
114
115
116