Building a Comprehensive Early Warning System from the Ground Up Marcy Esler Director of Student Retentjon State University of New York The College at Brockport
The College at Brockport • Total undergraduate enrollment – 7,000 • New Freshmen – 1050 • New Transfer Students – 1,300 • Public • Masters • Selectjve • Comprehensive
The Mixture
“Student Life Cycle” FYE SYE FYE SYE Career Career Major Major High High School School TYE TYE Graduate Graduate CC or other CC or other Educatjon Educatjon feeder feeder instjtutjon instjtutjon
Components of System • Early Warning Questjonnaire • Faculty alerts • Contact with advisors at midterm
Early Warning Advisement Questjonnaire (EWAQ) • Through Angel – locally developed • 287/882 Transfer Students (33%) • 823/1050 Freshmen (78%) • Prizes for completjon • Automatjc responses – Statement: I have my schedule of courses for the semester all setuled. – Response if Disagree: If you don’t have your course schedule setuled by now, discuss this with your academic advisor ASAP. Your academic advisor is the instructor of your freshman seminar course. • Use for appeals decisions
Most Problematjc Responses for Freshmen Freshmen Transfers May need tutor 42% 40% Not gettjng very much out of reading the textbook 42% 35% Not sure about career goals 31% 19% Worried about writjng skills 31% 16% Not keeping up with reading 29% 27% Feeling lost in course(s) 26% 25% Concerned about money 23% 30% Homesick 21% 11% Haven't found of group of friends 18% 36% Not able to understand lectures 17% 17%
Early Warning Advisement Questjonnaire I think I may be working Statement (employment) too many hours Transfer scores 533% more Difgerence problematjc Problematjc response Agree Percent of Freshmen with 3% Problematjc Responses Percent of Transfers with 19% Problematjc Responses
Early Warning Advisement Questjonnaire I plan to graduate from The College Statement at Brockport Freshman scores 200% more Difgerence problematjc Problematjc response Agree Percent of Freshmen with 9% Problematjc Responses Percent of Transfers with 3% Problematjc Responses
Early Warning Advisement Questjonnaire I am worried because I don't have Statement any idea what I want my major to be. Freshman scores 175% more Difgerence problematjc Problematjc response Agree Percent of Freshmen with 11% Problematjc Responses Percent of Transfers with 4% Problematjc Responses
Early Warning Advisement Questjonnaire I have missed one or more classes Statement because I can't seem to get out of bed in tjme to make it to class. Freshman scores 150% more Difgerence problematjc Problematjc response Agree Percent of Freshmen with 10% Problematjc Responses Percent of Transfers with 4% Problematjc Responses
Early Warning Advisement Questjonnaire I haven't found of group of friends Statement who share my desire to really do well academically this semester. Transfers scores 100% more Difgerence problematjc Problematjc response Agree Percent of Freshmen with 18% Problematjc Responses Percent of Transfers with 36% Problematjc Responses
Early Warning Advisement Questjonnaire I am worried that my writjng skills are Statement not adequate for college-level papers and exams Freshman scores 94% more Difgerence problematjc Problematjc response Agree Percent of Freshmen with Problematjc 31% Responses Percent of Transfers with 16% Problematjc Responses
Early Warning Advisement Questjonnaire I am really homesick for my family Statement and friends Freshman scores 91% more Difgerence problematjc Problematjc response Agree Percent of Freshmen with 21% Problematjc Responses Percent of Transfers with 11% Problematjc Responses
Early Warning Advisement Questjonnaire I feel like my family needs for me to Statement come home more than I should Transfer scores 88% more Difgerence problematjc Problematjc response Agree Percent of Freshmen with 8% Problematjc Responses Percent of Transfers with 15% Problematjc Responses
Early Warning Advisement Questjonnaire I feel very lonely and isolated on this Statement campus so far Transfers scores 82% more Difgerence problematjc Problematjc response Agree Percent of Freshmen with 11% Problematjc Responses Percent of Transfers with 20% Problematjc Responses
Early Warning Advisement Questjonnaire I'm not at all sure about my goals for a Statement career at this tjme Freshman scores 63% more Difgerence problematjc Problematjc response Agree Percent of Freshmen with Problematjc 31% Responses Percent of Transfers with 19% Problematjc Responses
Early Warning Advisement Questjonnaire I have a hard tjme concentratjng on my school work because of some Statement family or personal problems that are on my mind Transfers scores 43% more Difgerence problematjc Problematjc response Disagree Percent of Freshmen with 14% Problematjc Responses Percent of Transfers with 20% Problematjc Responses
Early Warning Advisement Questjonnaire I am concerned about having enough Statement money to fjnish this semester Transfers scores 30% more Difgerence problematjc Problematjc response Agree Percent of Freshmen with Problematjc 23% Responses Percent of Transfers with 30% Problematjc Responses
Early Warning Advisement Questjonnaire I am pleased with the course Statement selectjon I have received for this semester Transfers scores 25% more Difgerence problematjc Problematjc response Disagree Percent of Freshmen with 16% Problematjc Responses Percent of Transfers with 20% Problematjc Responses
Early Warning Advisement Questjonnaire I don't think I am gettjng very much Statement out of reading the textbook in one or more of my courses Freshman scores 20% more Difgerence problematjc Problematjc response Agree Percent of Freshmen with 42% Problematjc Responses Percent of Transfers with 35% Problematjc Responses
Preliminary Analysis Average Midterm GPA Average Semester GPA Freshmen Transfers Freshmen Transfers Overall 2.78 2.59 2.89 2.77 Completed (T)EWAQ 2.87 2.73 2.98 2.87 (T)EWAQ not completed 2.46 2.51 2.58 2.72 Lowest score*< (T)EWAQ score 2.75 2.69 2.89 2.89 <= median score Median score< (T)EWAQ score <= 3.00 2.76 3.13 2.85 highest score Responded not graduatjng from 2.86 2.55 2.89 2.56 Brockport Responded unhappy with course 2.71 2.70 2.81 2.90 selectjon * (T)WAQ score is created by assigning a value of 1 to each problematic response and a value of 2 to each non-problematic response then summing the values for each student.
Semester GPAs Freshmen 3.2 Transfers 3.1 3 2.9 2.8 2.7 2.6 2.5
Faculty Alerts • Early feedback and fast actjon • Proactjve methods • Focused efgorts
Third-week Letuer to Faculty Early Warning System As many of you know, The College at Brockport implemented a Banner based Early Warning System this fall and the third week of class (this week) is a good tjme to begin entering alerts for students with poor atuendance and/or academic problems. Although you may enter an early warning at any tjme, a warning that comes at the fjrst sign of student diffjculty maximizes the likelihood that we can successfully intervene in tjme to make a difgerence. The Early Warning System recognizes the importance of: – Early feedback from course instructors and fast actjon to address at-risk student behavior in an proactjve manner – More actjve methods of supportjng students who are exhibitjng at-risk behavior – Focused retentjon efgorts on those students who need it the most – How can faculty use the Early Warning System? To enter an early warning, go to the Faculty Services tab in Web Banner, just as you would access this system to enter midterm or fjnal grades. Once you choose a partjcular class and student, the drop-down choices, instead of being letuer grades, will include check boxes for some important risk indicators and a text box in which you can enter any special comments on the student. Faculty who enter a warning will receive follow-up informatjon for each student. For more informatjon about the Early Warning System, contact Marcy Esler, director of student retentjon at mesler@brockport.edu or htup://www.brockport.edu/retentjon/ew/.
Entering an Early Warning
Faculty Input Screen
Report Includes • ID • Major(s) • First, Last Names • Email • Cohort • Course Instructor, Name, • Admit Term Number and Title • Admit Type • Report Count • Entry Type • Date Reported • Student Type • Non Atuendance (Y or N) • Advisor Name • Poor Atuendance (Y or N) • Academic Standing • Academic Problems (Y or N) • Instjtutjonal GPA • Comments • Earned Hours
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