March 6, 2012 Focus Can the District realize transportation - - PowerPoint PPT Presentation

Transportation Update March 6, 2012

Focus

Can the District realize transportation efficiencies while maintaining quality of service?

Objectives

• Review the feasibility of shifting

private/parochial bus routes to public transportation based on Board criteria.

• Review and evaluate cost savings

associated with fully outsourcing transportation services.

Public Transportation Option Feasibility Study (spring – fall 2011)

• Reviewed transportation routes
• Confirmed access to “safe travel” (e.g.,

sidewalks, stop lights, etc.)

• Considered walking distance, travel time,
• n bus/train, and arrival/departure

schedules

Public Transportation

Using Board criteria the following grades 6-12 private/parochial school routes are recommended for public transportation service:

French American School (Mamaroneck) 32 students German School 7 students Rye Country Day School 9 students School of the Holy Child 19 students Iona Preparatory School 10 students The Ursuline School 26 students

Fordham Prep currently use public transportation

Public Transportation

School Arrival time Start time End time Drop

• ff time

Average travel

• Avg. Dist.

to Stop Rye Country Day 7:49 8:00 3:20 3:47 20 min by train .71 miles Ursuline 7:23 8:00 3:00 4:11 49 min/ 70 min .85 miles The French American 7:40 7:55 2:50/ 3:40 4:24 36 min / 65 min .53 miles Holy Child 7:40 8:00 3:20 3:57 25 min. by train .77 miles The German School 7:30 8:30 2:00/ 4:00 4:00 70 min / 100 min .45 miles Iona Prep 8:04 8:25 2:45 4:32 50 min 1.1 miles

Public Transportation

per month FAS Mamk 32 50.00 $ 16,000.00 $ note 7 students need bus German 7 50.00 $ 3,500.00 $ Rye Country Day 9 40.50 $ 3,645.00 $ Holy Child 19 40.50 $ 7,695.00 $ Iona Prep 10 50.00 $ 5,000.00 $ Ursuline 26 50.00 $ 13,000.00 $ Total 48,840.00 $ per day 182 days 1 big bus 3.5 hrs 324.14 $ 58,992.57 $ 3 - 16-20 vans 3 hrs 231.53 $ 126,412.65 $

• est. gas (current price)

13,000.00 $ 198,405.22 $ *Elementary students and 7 FAS Mam'k students on an existing bus which will have a nominal cost Cost to put on public transporation Cost on school bus (using contractor rate)*

Public Transportation

School Bus cost 198,405.22 $ Public Transportation 48,840.00 $ Projected Savings $149,565.22

Districts Assigning

Public Transportation

• Pelham
• Rye Neck
• New Rochelle
• Scarsdale (Fordham Prep)
• Eastchester (Fordham Prep)
• Bronxville (currently under review)

Shift to Full Outsourcing Factors to Consider

• Quality of service
• Control over route design and selection of

drivers

• Short/Long-term costs (fleet replacement,

insurance, repairs, etc.).

• Direct supervision of staff
• Impact on District employees

Estimated Savings – Full Outsourcing

3% inflation Consultant's Recommended Current Model Full Outsourcing Revised Outsourcing Salaries F/T 245,891 77,512 Salaries P/T 1,300,200 177,473 $ Benefits 775,720 81,140 $ General Liability 36,050 35,000 $ Auto Liability 42,505 24,473 $ Equipment Repair 5,150 25,000 $ School Bus Maint 24,158

• $

Travel & Conference 77 77 77 $ Misc Expense 10,510

• $

Transportaton Tolls 4,030

• $

BOCES 19A prep 2,039 2,039

• $

Office Supplies 4,870

• $

Uniforms 3,181

• $

Vehicle Parts 55,410

• $

Gas & Oil 124,435

• $

Contract Bus Fuel 38,124 162,560 162,560 $ Garage Costs 13,087 13,087 $ Contract Transp 1,295,413 2,897,800 2,897,800 $ Public Transportation 7,935 7,935 7,935 $ Conversion Cost 5,000 5,000 $ Total 3,988,786 3,152,923 3,429,545 Savings over current model 835,863 559,241 $

Outsourcing Transportation Factors to Consider Cost Estimates for Fleet Replacement

1-2 years replace 9 vehicles (1994 to 1998)

5 buses, 3 vans, 1 wheelchair van $732,201

3-4 years replace 10 vehicles (1998 to 2002)

2 buses, 7 vans, 1 wheelchair van $616,564

5-6 years replace 11 vehicles (2002-2006)

9 vans $443,346

7 years or more 3 vehicles (2008-2009)

3 vans $152,215

Total Estimated Cost $1,944,327 *Last bus purchase 2008-09 fiscal year

Additional Considerations

Use of District bus garage for maintenance workers/storage of vehicles; and Additional parking spaces for Post Road parking lot (remove fence); or Rental of bus garage (contracted bus company); and convert 6 buses to maintenance vehicles (eliminate need to purchase new vans)

Transportation Services Parameters

Dispatcher will remain a School District Employee Routes established by dispatcher Dispatcher remains first point of contact for parental questions and concerns Contracted bus company will be mandated to meet the same NYS safety requirements as school district bus drivers

Performance Benchmarks

• Develop transportation performance

benchmarks to assess quality and safety

• Seek input/feedback from parents
• Provide Board of Education with Quarterly

Reports during the 2012-2013 school year

1st Year Projected Savings Public/Outsourcing

Private/Parochial to Public $148,840 Full outsourcing of bus services $559,241 Total estimated savings $708,081

Contracted vs. District-owned

Currently, a number of Westchester County public school districts provide bus transportation services using contracted

• services. The list includes:

Rye City , Pelham, Eastchester, Harrison, Dobbs Ferry, Bronxville, Valhalla, Hastings, and Rye Neck

QUESTIONS