Managing sensitive data and authorship in Humanities and Social - - PowerPoint PPT Presentation

Managing sensitive data and authorship in Humanities and Social Sciences

ODIN conference, Cologne October 2013 Louise Corti Collections Development and Producer Support

Overview

• Introducing the UK Data Service
• Our data portfolio and users
• Citation, impact measurement and DOIs
• Challenges for social science citation

The UK Data Archive

• Based at the University of Essex, since 1967
• 45 years of selecting, ingesting, curating and

providing access to social science data

• designated as Place of Deposit by The National

Archives

• Data and data support services for higher and further

education for research, teaching and learning

• Recently attained the highest information security

standard, ISO 27001

University of Essex

The Archive

SISTER DATA ARCHIVES

Council of European Social Science Data Archives (CESSDA ) ADA

Australian Social Science Data Archive

ICPSR (USA)

Inter-University Consortium for Political and Social Research

What is the UK Data Service?

• Comprehensive data resource funded by

the UK Economic and Social Research Council

• Single virtual point of access to a wide

range of secondary data for social science research (Directed from Essex)

• Offer promotion, support, training and

guidance

What does the UK Data Service do?

• Put together a collection of the most valuable data
• Preserve data for the long term for future research

purposes

• Make the data and documentation available for reuse
• Provide data management advice for data creators
• Provide training and support for users of the service
• Bring together owners, producers and users
• Demonstrate impact through evidence of usage
• Easy access through website - ukdataservice.ac.uk

Who is our service for?

• Data for secondary analysis, research, policy making
• Teaching and learning
• Academic researchers and students
• Government analysts
• Charities and foundations
• Business consultants
• Independent research centres
• Think tanks

Our data portfolio

• Over 6,000 datasets in the collection
• 230 new datasets added each year
• Official agencies - mainly central government
• International statistical time series
• Individual academic’ research grants
• Market research agencies
• Public records/historical sources
• Access to international data via links with
• ther data archives worldwide

UK survey series

• High quality repeated cross-sectional surveys
• Individual or household level data
• Cover many topics including health, work, crime, social

attitudes, family expenditure, living costs, housing etc.

• Labour Force Survey
• British Crime Survey
• Health Survey for England
• British Social Attitudes
• Annual Population Survey

….

Cross-national surveys and macro databanks

• Eurobarometers
• European Social Survey
• European Values Survey
• International Social Survey Programme
• Time series data aggregated to country/region
• International governmental organisations (IMF, OECD,

IEA, World Bank)

Longitudinal studies

• British Household Panel Survey and Understanding

Society

• Understanding Society (2009-)
• English Longitudinal Study of Ageing
• Families and Children Study
• Growing Up in Scotland
• Longitudinal Study of Young People in England

UK census data

• 1971-2011 census data
• Baseline for other statistics
• Detailed combinations of characteristics
• Small geographies
• Census outputs
• Aggregate data
• Boundary data
• Flow data
• Microdata

Business data

• Collected through a wide range of surveys, and

administrative sources:

• productivity, innovation, workforce skills, earnings
• international trade, foreign direct investment
• research and development
• business demography
• industrial relations

Qualitative data

• Interviews, focus groups
• Essays, diaries, open-ended survey questions
• Observations, case notes etc.
• Family Life and Work Experience before 1918, Middle

and Upper Class Families in the Early 20th Century,1870-1977

• Gender Difference, Anxiety and the Fear of Crime,

1995

• Mothers Alone: Poverty and the Fatherless Family,

1955-1966

Usage of data

• Operate a spectrum of access
• Web download under End

User Licence

• Permission only via Special

Licence access

• ‘Approved researcher’ access

via remote secure access

• End user licence includes:
• Appropriate data usage
• Full citation of data and informing us of re-use
• Have always provided a citation format
• over 22,000

registered users

• approximately

60,000 downloads worldwide p.a.

• 3,000+ user support

queries

Evidence of access and re-use

User access information

• Collect user information and ‘projects’ upon registration
• Collate data and documentation download statistics
• Users can share project information for others to see
• Report data access stats on demand

Usage information

• Email all users every 6 months after registration about activity
• Manually add all research outputs references to the data record
• Reporting rate of publications is poor!
• Prior to DOIs, have scanned citation literature for dataset

mentions – very manual and unreliable, and poorly cited

Impactful case studies of use

• Identify and seek out case studies of re-use: research or

teaching.

• Very successful!
• 125 case studies in our database
• Can help provide impact stories for data owners/producers

and users

• And can inspire others!
• Some are harvested by ESRC for their website
• Often include ongoing work – no need to wait for

publications

Our Persistent identifiers approach

• Our data collections are not digital objects
• Need to capture changes made to data
• Versioning data in a commonly understood manner
• Needed rule-based definition of a‘significant’change
• Integrate processes with digital preservation activities & work

flows

• In 2011 we assigned Datacite DOIs for all of our collections
• Mint and update DOIs with our metadata management

infrastructure

Recording significant change

• Approx. 15% UKDA data collections are altered within

first year after first publication

• We have distinguished between major and minor

changes to a data collection = high impact vs. low impact

• DOI allocated to a metadata instance of a data collection
• DOIs resolve to jump page pointing to all external

instances

• New DOI = High Impact change, with explicit logging
• Provided access only to most up-to-date version of data

Major changes – high impact

• New variable added
• New labels/value codes added
• Weighting variables reconstructed
• Wrong data supplied (e.g., March

not April)

• Mis-coded data (e.g., Don’t

know/Refused confused)

• Change in format (file migration)
• Significant changes in

documentation

• Change in access conditions

Raising awareness in the social sciences

• ESRC funding for short-term project on citation
• Advocacy for best practice in citing research data
• Audiences
• Professional organisations
• Academic publishers and journal editors
• Researchers and postgraduates
• Key activities
• Data citation principles for social sciences
• Personal communications
• Events with BL DataCite, JISC and wider PI community
• Outreach through Doctoral Training Centres

Making

Demonstrating impact with citation

• Assuming better use of DOIS…
• Starting to search for use of our DOIs – Google
• Automate this process and compile reports; promote
• Gather data citation statistics from Thomson Reuters

Data Citation Index. One of the early 20 feeder repositories, but our own access limited!

• Work with BL Datacite and ODIN to gain connectivity

between identifiers & outputs – early adopters

CHALLENGES FOR THE FUTURE

• Citing parts (fragments) of data collections
• single files
• subsets of quantitative data
• extracts of textual data
• ESRC project Digital Futures will enable extract level

citation within a web-based browsing system

• Using rich highly structured XML metadata
• GUIDS for everything

UK Quali Bank

Resolving citation objects

• Will enable extract level citation
• Citation object and citation format created on the fly

– using GUIDS and URI

• URI resolves directly to the data extract
• Some more sensitive collections will be closed, so

cannot resolve to data

• As yet uncertain of relationship to our collection-

level DOIs

CONTACT

UK Data Service University of Essex Wivenhoe Park Colchester Essex CO4 3SQ

• ……………..…..………………………..

T +44 (0)1206 872001 E corti@essex.ac.uk