Management and Archival for Project-Based Courses Promiti Dutta and Alexander Haubold Columbia University 2007 ASEE ANNUAL CONFERENCE AND EXPOSITION
Overview • Introduction • Course Management System (CMS) • Project Archival Tool (PAT) • Conclusions Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Overview • Introduction • Course Management System (CMS) • Project Archival Tool (PAT) • Conclusions Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Introduction: Advantages of World Wide Web in Academic Courses • Paperless studio • Cost of course materials – Reduces paper consumption and cost of textbook • Course specific tutorials and lectures – Directed and personalized method of teaching Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Introduction: Course Structure - Logistics • >160 students each academic semester – Divided into four sections (~40 students per class section) • One-term project-based course mandatory for first-year engineering students (4 credits) – Basic engineering design principles – Professional skills • 3 hour class periods divided into lecture and laboratory components – Engineering design and team management lectures – MathWorks Matlab – computational needs – Alias Maya – 3D design renderings Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Introduction: Course Structure - Assignments • Assignments related to: – Technical course topics (computation and 3D-rendering) – Final term project • Final project is service-learning based – Team-based and encompasses skills learned in class applied to a design problem proposed by a community partner Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Introduction: Course Structure – Final Project Deliverables • Final deliverables required by each team include: – Final presentation with electronic slides – Final written document report – Additional deliverables may include: • Website design • 3D architectural drawings and renderings • Physical prototypes • All projects require students to demonstrate their understanding of the course material and additional software packages used in class Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Introduction: Course Structure – Organizational Tool • Significant amount of project material produced during each semester prompts the introduction of appropriate tools to aid in management of student work while in the course and proper archival once the term has ended. Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Overview • Introduction • Course Management System (CMS) • Project Archival Tool (PAT) • Conclusions Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): Summary • Calendar-like system to disseminate and collect electronic documents – Lectures – Assignments • Only available to students currently registered in the course Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): Calendar Feature Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): Key Features • Course notes • File sharing • Grade sheet • Help-ticket • Project management tools • Student report sheet Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): Key Features • Course notes • File sharing • Grade sheet • Help-ticket • Project management tools • Student report sheet Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): Course notes – Matlab Laboratory Lecture Students: Instructors: Reduces money spent on Distribute course materials buying textbooks without having to copy materials Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): Key Features • Course notes • File sharing • Grade sheet • Help-ticket • Project management tools • Student report sheet Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): File sharing • Students: – Ease of transfer for project materials between teams • Instructors: – Allows for instructors to post any supplemental course materials Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): Key Features • Course notes • File sharing • Grade sheet • Help-ticket • Project management tools • Student report sheet Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): Grade Sheet Instructors: Ease of entering student grades and viewing of electronically submitted assignments Entering of individual and team grades Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): Key Features • Course notes • File sharing • Grade sheet • Help-ticket • Project management tools • Student report sheet Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): Help Ticket Students: Instructors: – Send one email to receive rapid – Appropriate instructor can response answer the request/question – Eliminates run- around to find appropriate contact person Both: – Track progress of solution – Archive of tickets Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): Key Features • Course notes • File sharing • Grade sheet • Help-ticket • Project management tools • Student report sheet Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): Project management tools • Students: – Eliminates the need to purchase additional software • Gantt chart • Task-list • Objective tree/functional requirements (proposed) • House of equality (proposed) • Instructors: – Effective method to teach students course objectives Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): Key Features • Course notes • File sharing • Grade sheet • Help-ticket • Project management tools • Student report sheet Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Course Management System (CMS): Student Report Sheet • Students: – Allows for students to know of their progress in the course at all times • Instructors: – Allows for monitoring of students progress and for assisting those needing extra attention – Up-to-date student grade Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Overview • Introduction • Course Management System (CMS) • Project Archival Tool (PAT) • Conclusions Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Project Archival Tool (PAT): Summary and Key Features • Database-driven organizational website • Useful in collecting, organizing, and disseminating information to clients and students about the project status and completion • Search features enables effective method for finding appropriate project Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Project Archival Tool (PAT): Index page – http://community.seas.columbia.edu Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Project Archival Tool (PAT): Project Report Sheet Type Term Description Partner Client Student Continuation of Project Report Presentation Resource Files Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Overview • Introduction • Course Management System (CMS) • Project Archival Tool (PAT) • Conclusions Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
Conclusions: • Student surveys conducted: – Students find CMS easy to use with a small learning curve – Help-ticket function of CMS received mixed reviews – All students find PAT as an invaluable source for project research needs • Community partner surveys indicate satisfaction with the ease of use, structure, and design of PAT • Site statistics indicate heavy traffic from visitors outside of our institution • Future work to improve CMS and PAT – More project management tools on CMS – Easy method to transfer pertinent information regarding the projects between the two systems to reduce the amount of manual work required to update PAT Management and Archival for Project-Based Courses ASEE 2007 Annual Conference and Exposition
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