Local Public Agency Projects 2018 WV Local Technical Assistance - - PowerPoint PPT Presentation

West Virginia Division of Highways

Local Public Agency Projects

2018 WV Local Technical Assistance Program

Morgantown, WV April 19, 2018

West Virginia Division of Highways

Outline

• History of LPA Process
• Current and Future of LPA
• Transportation Alternatives / Recreational Trails

Program

West Virginia Division of Highways

WVDOT / DOH

• Own, operate, and

maintain over 92% of roads

• 36,000 miles
• 7,000 bridges
• Over $450 million

federal-aid annually

• Annual WVDOT budget is

$1.2 billion

• 1 – Transportation

Management Area

Market Street Bridge

West Virginia Division of Highways

Local Public Agency

Federal Perspective 23 CFR 635.102 Local public agency means any city, county, township, municipality, or other political subdivision that may be empowered to cooperate with the State transportation department in highway matters.

West Virginia Division of Highways

Local Public Agency Project

Federal Perspective An LPA-administered project is a Federal-aid project that the STA has formally agreed to allow an LPA to administer in whole or part, including but not limited to project phases such as design, right-of-way, and construction.

West Virginia Division of Highways

Local Public Agency

Federal Perspective

• 23 CFR 1.11 Engineering Services
• 23 CFR 635.105 Supervising Agency

– DOH is “responsible” for all federal-aid construction – Must have person in “responsible charge” – Contract or Force Account Work

West Virginia Division of Highways

WVDOH LPA Projects

• Off-system Bridges
• CMAQ
• 50/50 Split Funding
• FLAP
• TMA – STBG
• Non-traditional

transportation grants

Deckers Creek Rail Trail

West Virginia Division of Highways

OIG Report

• Post ARRA, FHWA

review

• Construction

Management

• Consultant

Procurement

• FHWA enhanced
• versight

West Virginia Division of Highways

WVDOH/FHWA Risk Assessment

• Risk Areas

– Planning – Environment – Design (PS&E) – ROW – Civil Rights – Responsible Charge – Materials Control – Contract Administration – Finance

West Virginia Division of Highways

WVDOH/FHWA Risk Assessment

• Risk Focus Areas

– Procurement of Consulting Services – Procurement of Contractor / Force Account – Materials Certifications – Standard Contract Requirements

West Virginia Division of Highways

WVDOH/FHWA Stewardship Agreement

• Comprehensive Agreements

with LPA

• Assess Project Delivery and

Accounting Controls

• Assess LPA Staffing /

Supervision

• LPA Project CON Inspection
• All other fed requirements

are met

West Virginia Division of Highways

DOH LPA Adjustments

• Sponsor Agreements
• Engineering Phase
• Consultant Pre-agreement

kick-off meeting

• Consultant Agreements
• PS&E Packages
• Advertise, Let, and Award
• Construction Inspection

Fairmont Trail and Tunnel

West Virginia Division of Highways

DOH LPA On-going Challenges

• Consultant Engineering

Services process

• Education/Outreach
• Sponsor certification
• Organizational Readiness
• Staffing
• LPA Manual

Morgantown Deckers Creek Pedestrian Bridge Location

West Virginia Division of Highways

DOH LPA Manual Development

• Literature Review
• 28 states have some form of

manual in various formats.

• State Comparison
• Wide variability in

involvement between STA and LPA

• As-Is / To-Be Business

Process

• Coordination with LPAs,
• ther sections, and districts

Virginia’s LPA Manual – Bonaire Book Club’s Book of the Month

West Virginia Division of Highways

Upcoming

• Grant website.
• Phase II of the Manual:

– Program Criteria Selection – Standardization – Clarity and Accessibility

West Virginia Division of Highways

dohgrants.wv.gov

West Virginia Division of Highways

dohgrants.wv.gov

West Virginia Division of Highways

dohgrants.wv.gov

• Call Melisa Green, Project Manager, at 304/558-9600
• Or Ken Given, Grants Unit Leader @ 304/558-9292

West Virginia Division of Highways

Transportation Alternatives (TA)/ Recreational Trail Program (RTP)

• 2018 Grant Cycle Opening
• Intent to Apply Deadline
• November 17, 2017
• Application Deadline
• January 18, 2018
• 2019 Grant Cycle – expect relatively same

schedule.

West Virginia Division of Highways

TA / RT Application Suggestions

• Clearly defined Scope of

Work;

• Previous Studies, Reports;
• Map outlining work limits;
• Quality photographs;
• Detailed cost estimate;
• Right-of-way secured or, at

minimum, considered;

• Ensure property match

valid.

West Virginia Division of Highways

TA / RT Less Competitive Applications

• Anecdotal information
• Utility relocation is major

work item

• Beautification
• Inadequate

documentation

• Insufficient funds being

requested

West Virginia Division of Highways

TA Application Scoring

• Diverse Scoring Committee
• Base Scoring (100 points)
• Accessibility and Mobility
• Quality of Life/Health
• Safety and Security
• Economic Vitality
• Partnership

/Regional Significance

• Incentive Points (40 points max)
• Engineering Phase complete (sliding scale up to 20 points)
• Overmatch (sliding scale up to 20 points)

Mountain Line, Westover

West Virginia Division of Highways

Appalachian Regional Commission Interactive Map (arc.gov)

West Virginia Division of Highways

ARC Interactive Map

West Virginia Division of Highways

QUESTIONS?

Timothy B. Sedosky 304/558-9575

Timothy.b.sedosky@wv.gov