Little Elm ISD Long-Range Facilities Planning Committee Meeting 1: - - PowerPoint PPT Presentation

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Little Elm ISD Long-Range Facilities Planning Committee Meeting 1: - - PowerPoint PPT Presentation

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Little Elm ISD Long-Range Facilities Planning Committee Meeting 1: Monday, March 27, 2017 Zellars Center for Learning & Leadership 300 Lobo Lane Little Elm, TX 75068 AGENDA Welcome and Introductions Icebreaker Overview of the

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Little Elm ISD Long-Range Facilities Planning Committee

Meeting 1: Monday, March 27, 2017

Zellars Center for Learning & Leadership 300 Lobo Lane Little Elm, TX 75068

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AGENDA

  • Welcome and Introductions
  • Icebreaker
  • Overview of the Committee
  • Core Values, Vision, Mission & State of the District
  • Review of Previous Bond Work & Projects
  • Facility Assessment Overview
  • Closing
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Our LRFPC Maxim Must Be…

“The needs of our children will always outweigh the wants of adults”

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COMMITTEE MEMBERSHIP

  • Obtaining different perspectives from the entire community is very

important to the process.

  • Selected through board member and staff nominations to ensure a

diverse cross-section of the LEISD community.

  • Parents & Non-Parents
  • Campus & District Staff
  • Community & Business
  • Mix of Backgrounds & Geographic Representation
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ICEBREAKER

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ICEBREAKER - GROUP RESUME

Within your group, introduce yourself and elect one person to be the scribe and one person to report out. On a piece of chart paper answer the following questions:

  • How many different jobs by title have been held by the group’s members?
  • How many children do you have?
  • How many years have you lived in Little Elm ISD?
  • How many pets do you have?
  • What states and countries other than Texas have you lived?
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What does Consensus Mean?

  • As a group discuss what consensus means.
  • What should consensus mean for the Long-Range Facilities Planning

Committee?

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OVERVIEW OF COMMITTEE

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PURPOSE & CHARGE

  • Represent the entire community in the facility planning process
  • Assist the District in evaluating projected growth and other aging and

evolving facility needs.

  • Assess and prioritize those needs, including, but not limited to:
  • District growth and capacity
  • Building age, safety, and condition
  • Evolving educational delivery and programs
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PURPOSE & CHARGE

  • Create a long-range vision for the future of district facilities
  • Provide facility and equipment recommendations to the

Little Elm ISD Board of Trustees as to how to proceed with a long- range plan including the potential need for a future bond election to fund the recommendation(s)

  • The LEISD Board of Trustees will determine the structure and content of any

potential bond issue based upon the recommendations of the LRFPC.

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ROLE OF THE COMMUNITY FACILITATOR

  • Community Facilitator will be leading each committee meeting and

facilitating large group discussion to ensure the committee:

  • Remains focused on the purpose and charge of the group
  • Stays on task with the intentionality of making sound data-informed decisions
  • Ensure all ideas and/or positions are able to be shared in an open environment of trust
  • Seeks to build consensus as defined by the group members
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OVERVIEW OF PROCESS

In the upcoming meetings, the LRFPC will engage in discussion around the following topics:

  • Demographic Report and

Enrollment Projections

  • School Finance (state and local)
  • Bonding Capacity & Impact of

Potential Bond

  • Facility Assessment Findings
  • Community Survey
  • Building Needs, Potential

Solutions & Cost Analysis

  • Renovations of current facilities

including upgrading to new standards

  • Construction of new facilities

including zoning implications, facility grade configurations and instructional programmatic needs

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OVERVIEW OF PROCESS

  • To remain consistent with the Core Values of LEISD, the Committee

process will be open and transparent.

  • All LRFPC meetings will be posted and are open to the public
  • Non-committee members in attendance are invited to listen, but not verbally

participate; however, any non-member is encouraged to submit his/her question(s) and/or comments in writing. These questions will be shared with the committee members and answers provided to those who provide an email on the notecards

  • All presentations, materials, and meeting notes will be posted online for

committee member use and public consumption through the LRFPC webpage

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COMMITTEE SCHEDULE

Meetings are currently set to be held at the Zellars Center for Learning & Leadership. Facility tours or campus meeting locations may be set to allow committee to see facilities first-hand. Dinner will be served at 5:30 p.m. and meetings will begin at 6:00 p.m. Adjournment will be at 8:00 p.m. unless extended by consensus of committee membership. Meeting 1 Monday, March 27, 2017 Meeting 2 Monday, April 10, 2017 Meeting 3 Tuesday, April 25, 2017 Meeting 4 Monday, May 8, 2017 Meeting 5 Monday, May 22, 2017 Recommendations to the Board Monday, June 19, 2017

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CORE VALUES, VISION, MISSION & STATE OF THE DISTRICT

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On May 19, 2015, the Little Elm Board of Trustees approved Destination 2020, the District’s strategic five-year plan for 2015-2020. Destination 2020 purposely guides our work as we intentionally design schools that will impact the children served by Little Elm ISD both today and as they create their futures. Destination 2020 defines the school district’s Core Values, Vision, Mission, Goals, Action Plans, and Action Steps with personnel accountability assignments.

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Culture eats strategy every day

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VALUES, VISION, & MISSION

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CAMPUSES

Elementary Schools Grades: Pre K* - 5 Colin Powell Sixth Grade Center Grade: 6 Lakeside Middle School Grades: 7 - 8 Little Elm High School Grades: 9 - 12 Zellers Center Brent ES*

Little Elm ISD is comprised of 10 campuses, serving approximately 7,400 students.

Chavez ES* Hackberry ES* Lakeview ES Prestwick K-8 Grades: K - 8 Oak Point ES*

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SELECTED LEISD LEARNER DEMOGRAPHICS

Learner Demographics in LEISD Economically Disadvantaged

28.6% 12.6% 52.2% 4.03% 2.05% 5.3 million children in Texas public schools with 58.3% classified as economically disadvantaged students

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PREVIOUS BOND WORK & PROJECTS

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February 2, 2002 - Bond Election $144,500,000

Projects

Completed

Technology Improvements (phone system) Athletic Complex Expansion of Middle School Kitchen New High School Bleachers at Marion Field Fine Arts Improvements New Elementary School - Hackberry Renovation of HS Oak Point Elementary School Renovations at King Elementary Restrooms Land Purchase New Elem/Middle School - Prestwick New Elementary School – Lakeview 2003 2013 2002 2003 2006 2004 2002 2002 2002 2002 2002 2002 2018 2017 Operations Facility

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PROJECTS

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LITTLE ELM HIGH SCHOOL

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LITTLE ELM HIGH SCHOOL TIMELINE

Substantial Completion – August 2017 Furniture Delivery – July 2017 Construction - September 2016 to August 2017 School Begins – August 16, 2017

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TRANSPORTATION FACILITY

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TRANSPORTATION TIMELINE

Move Out of Existing Facility – Spring 2018 Estimated Substantial Completion – Spring 2018 Start Construction – Fall 2017 Bid Project – July 2017 Complete Construction Documents - June 2017

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FACILITY ASSESSMENT

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PURPOSE

  • To document the existing conditions at each LEISD facility to create a snapshot in time that can be

used as a benchmark and measuring tool to assess the general conditions of each facility.

  • To provide necessary data that will support decisions made regarding LEISD’s maintenance and
  • perating (M&O) budgets, and for future capital improvement plans to renovate facilities, make

additions, and/or build-new construction in LEISD, with a focus on educational adequacy and facility integrity.

  • To determine and prioritize appropriate requirements to improve the quality of LEISD’s

educational facilities that adhere to and amend the District’s long-range plans.

  • To provide a living-document tool that contributes to the realization of the LEISD vision to be THE

Destination District.

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DESIGN PROFESSIONALS ON THE TEAM

Civil Engineers Architects, Safety/Security, & Structural Engineers Mechanical & Electrical (M/E/P) Engineers Roofing Specialists Food Service Specialists Technology Acoustical Engineering

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20-COMPONENT EVALUATION

1. Facility Overview 2. Building Code 3. Accessibility 4. Building Envelope 5. Roofs 6. Door Hardware 7. Interior Finishes 8. Restrooms 9. Food Service

  • 10. Fine Arts
  • 11. Site Civil
  • 12. Structural Systems
  • 13. Mechanical Systems
  • 14. Electrical Systems
  • 15. Plumbing Systems
  • 16. Energy Systems and Controls
  • 17. Life Safety
  • 18. Fire Sprinklers
  • 19. Site Circulation
  • 20. Technology
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  • Custom application – mobile interface

and web-based access

  • Efficiencies and consistency in data

collection and reporting

  • Designed exclusively for public K-12

schools

  • Can be exported / imported into your

software

  • Creates a living document

CONSISTENT DATA COLLECTION

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LEISD FACILITIES INCLUDED IN THE ASSESSMENT

Brent Elementary School Cesar Chavez Elementary School Hackberry Elementary School Lakeview Elementary School Oak Point Elementary School Prestwick K-8 Collin Powel Sixth Grade Center Lakeside Middle School Little Elm High School Athletics Complex Zellars Center for Learning & Leadership Lobo Learning Center

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FACILITY REPORT EXCERPT

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FACILITY REPORT EXCERPT

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FACILITY REPORT EXCERPT

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FACILITY REPORT EXCERPT

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  • Roofing was assessed separately from the facility report. There are several

facilities that will require new roofs, and several that need repairs that are

  • utside of warranties.
  • Technology equipment has been assessed and conversations are ongoing to

define and catalog the technical specifications for the District that will be included in the Long Range Planning of new, updated, and renovated facilities in the future.

  • Security features and systems were not evaluated in this report’s scope of work.

FACILITY REPORT CLARIFICATIONS

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NEXT STEPS

  • Meetings between LEISD and Huckabee will continue to determine the District’s

priorities and capacity for assigning tasks noted in the facility assessment report to be addressed by LEISD facilities staff out of their current M&O budget.

  • Capital Improvement projects may be identified that cannot be funded by current M&O

funds.

  • Scope will be determined and costs will be estimated for potential capital improvement

projects.

  • The LRFPC will evaluate each potential project and determine what action should be

taken.

  • Copies of the full facility report will be made available to anyone that would like to

review its contents.

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PLANNING WORK COMPLETED

Long-Range Facilities Planning Committee Formed District Leadership & Staff Interviews for Internal Needs Assessment Master Planning & Visioning Facility Condition Assessment Demographic Projection Updates

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CLOSING Questions?

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ThoughtExchange Activity

  • Website
  • Potential questions
  • Input
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HOMEWORK

Review items for next meeting Financial Data & Demographic Reports To be sent electronically to all participants

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NEXT MEETING

MONDAY, APRIL 10, 2017

Zellars Center for Learning & Leadership 300 Lobo Lane Little Elm, TX 75068 5:30 p.m. Dinner; 6:00 p.m. Meeting Start