Lecturer Evaluation Workshop Mary Pons, M.A. August, 2019 Overview - - PowerPoint PPT Presentation

Lecturer Evaluation Workshop

Mary Pons, M.A.

August, 2019

Overview

• Types of Evaluations
• Brief intro to Range Elevations
• Background information on Evaluation Process
• Tips for Assembling the WPAF
• FAR Website Make-over
• Interfolio Introduction
• Interfolio tips
• Interfolio Demonstration

Types of Evaluations

• There are several types of Evaluations that

both Full-time and Part-time Lecturers can be scheduled to undergo –Annual Periodic –3-Year Periodic –6-Year Comprehensive

• What type is determined by the length of

your employment at CSUF and by the type of contract you were hired under

Range Elevation Evaluations

• There is a separate evaluation that Lecturers can be eligible to

participate in, known as Range Elevation – Is done in addition to any regularly scheduled evaluation – Is voluntary – The final decision is made by the Provost – Requires the completion and submission of a declaration form

http://www.fullerton.edu/far/evaluations/RangeElevationDeclarationF

• rm.pdf

– Eligibility list available on FAR website: http://www.fullerton.edu/far/evaluations/1819RangeEleva tionList.pdf

Period of Review

• Each evaluation type requires documentation from different

periods of your employment at CSUF – Annual periodic

• Covers the period since your last evaluation or from your first

semester of teaching if this is your first evaluation

– 3-Year Periodic

• Covers 2 ½ years worth of academic and professional activities

– 6-Year Comprehensive

• Covers 5 ½ years worth of academic and professional activities,

usually since the date of hire or rehire if there was a break in service

Summary of Levels of Review

Evaluation Type Chair Reviews DPRC Reviews Dean Reviews Provost Reviews

Full-Time Lecturer Annual Periodic ✓ ✓ ✓ 3 Yr Periodic ✓ ✓ ✓ 6 Yr Comprehensive ✓ ✓ ✓ Range Elevation ✓ ✓ ✓ ✓ Part-Time Lecturer Annual Periodic ✓ ✓ 3 Yr Periodic ✓ ✓ ✓ 6 Yr Comprehensive ✓ ✓ ✓ Range Elevation ✓ ✓ ✓ ✓

Review Process for Lecturer Evaluations

Step 1

• Chair declares

complete after submission of Checklist and WPAF

Step 2

• Chair forwards WPAF to

Departmental Peer Review Committee

(DPRC)

Step 3

• DPRC provides

candidate with a copy of their evaluation

Step 4

• Candidate acknowledges

receipt and declares whether a rebuttal will be submitted within 10 days

Step 5

• DPRC forwards

WPAF to Department Chair

Step 6

• Department Chair

provides candidate with a copy of their evaluation

Step 7

• Candidate acknowledges

receipt and declares whether a rebuttal will be submitted within 10 days

Step 8

• Department Chair

forwards WPAF to Dean

Step 9

• Dean provides

candidate with a copy

• f their evaluation

Step 10

• Candidate acknowledges

receipt and declares whether a rebuttal will be submitted within 10 days

Step 11

• Dean forwards

WPAF to FAR

Tips for Assembling the WPAF

• Start early

– Don’t wait until the week or day before everything is due to start working – Check your fullerton.edu inbox regularly, for emails from FAR

• r noreply@interfolio.com

– Interfolio Server traffic is at its most congested on deadline day, which will cause the Interfolio platform to slow considerably

• Find out who you should talk to about what makes a good

portfolio for faculty in your department – This can be your Department Chair, Faculty mentor, or even a friend amongst your colleagues, but NOT the FAR office

• Expect to prepare a WPAF for evaluation EVERY year, unless

notified otherwise. OR if you are in years 1 or 2 of a 3-year appointment

Example of an email from noreply@interfolio.com

• The email address of the

Interfolio website will be noreply@interfolio.com

• The name of the sender

can be:

• California State

University –Fullerton

• The Interfolio Team
• Or the Name of the

person who sent you something via interfolio

• Ex: “Tuffy Titan

noreply@interfolio.co m

This message was sent through the interfolio Platform

Tips for Assembling the WPAF Continued

• Become familiar with the Interfolio template for Lecturer Evaluations

– The Interfolio template is based on UPS 210.070 and contains 12 categories: Interfolio Template for WPAF requirements

• Checklist Form:

– This MUST be submitted hard copy to your Department Chair by the published portfolio deadline

• Table of Contents: Complete this document last
• Faculty Portal contains:

– Website: https://my.fullerton.edu/Portal/Dashboard/ – Statistical Summaries of Student Opinion Questionnaires (Statistical Course Reports) – Completed Student Opinion Questionnaire Forms (Raw Data) – Statistical Summaries of Grade Distributions (Graded Class Lists):

http://csuf.screenstepslive.com/s/peoplesoft/m/72805/l/931781-accessing-the-graded-class- list

FAR Website Makeover

• FAR’s website underwent a massive makeover

during the Spring and Summer 2019 semesters

• There are now new, updated pages for every type
• f evaluation overseen by the FAR office

– Lecturer Evaluations

• Separate Pages for both Full-Time and Part-Time Lectures

– Range Elevation

• Is open to both Full-time and Part-time Lecturer, who are

declared eligible by HRDI

Part-Time Lecturer, Full-time Lecturer, & Range Elevation Pages

• These pages have been reorganized to have nearly identical

information on them to:

– Lessen the confusion surrounding the evaluation process – Keep you, the Faculty informed of upcoming events – Provide a clearer display of all pertinent documentation that the FAR

• ffice has to offer, to better aid you in the Evaluation process

– Full-time Lecturer Faculty – Part-Time Lecturer Faculty – Range Elevation

• FAR has also prepared new pages for blank SOQ forms and

Departmental Standards for Lecturer Faculty (For those that have them)

– SOQs – Departmental Standards for Lecturer Faculty (DSLF)

Screenshots of the New Pages

Part-Time Lecturers Full-Time Lecturers

Interfolio Introduction

• Interfolio is an electronic evaluation system utilized by many of the

CSU campuses

• As CSUF faculty members, you have access to 2 interfolio products

– Review, Promotion, and Tenure (an email will be sent to you when your case is ready)

• This is where all WPAF materials will be uploaded
• Accessible through the CSUF Faculty portal or

https://account.interfolio.com/login

• This product is signified by the Cal State Fullerton logo on the Log-in Screen

– Dossier

• This is secure storage system where you can store your materials in

preparation for upcoming reviews

• Documents stored in Dossier CANNOT be viewed by your review committees

until they are uploaded to an active Interfolio review packet and all sections in that packet are “SUBMITTED”

Interfolio Vocabulary

• Portfolio – refers to a collection of documents that faculty members submit to a

set of overseeing committees for evaluation

– Examples of Committees are DPRC, Department Chair, Dean, Provost

• Case – refers to the most current review packet created for a faculty member,

where he or she can upload WPAF documents and where Review Committees will evaluate all submitted materials.

• Review Packet –An electronic repository for submitted evaluation documents, split

into different document types/information sections.

– This can refer to both past and present cases

• Review packet section – refers to a specific category of documents that a faculty

member submitted as part of a whole, for evaluation

• Completed Student Opinion Questionnaire Forms – refers to a specific SOQ

document type available in the SOQ faculty app on the Titan Portal, known as “raw data”

– For classes that distributed SOQ surveys electronically, instead of hard copy, there is NO “raw data” file type – Raw data for electronically-distributed surveys can be supplemented by the “Comment Report” for each class

Interfolio Tips

• Tutorials Available on all evaluation pages on the FAR website,

www.fullerton.edu/far

– How to Log in – How to find your review packet/case – How to Add New Documents to your review packet/case – How to Add documents from Dossier to your review packet/case

• Use the most up-to-date Chrome, Firefox, or Safari browser

– Interfolio will NOT load in Internet Explorer (IE)

• Organize all of the documents you are planning to submit for evaluation

into a filing system that makes it easy to track what you have uploaded and what you need to upload

– Only after you have created the system above do you create your Table of Contents

• Use a clear and logical document naming convention, so that reviewers

can determine the content of each document from the name alone

Interfolio Tips Continued

• Do not use any highlighting, notes, or tags in

PDF files as this will affect legibility

– There is an exception to this rule, you can input such formatting in Microsoft word and then convert it to a PDF, and the formatting should carry over

• Word of Caution: do not submit your

portfolio without double checking the formatting of ALL your uploaded documents

Interfolio Demonstration

• There are two methods to log into Interfolio

– #1 going through the faculty portal: https://my.fullerton.edu/Portal/Dashboard/

• Can also access SOQ data from here

– #2 going directly to the Interfolio Log-in Page (make sure to bookmark as a favorite): https://account.interfolio.com/login

Faculty Affairs and Records

Ed Collom, Ph.D. Director (x2778, edcollom)

Mary Pons (x3705, mpons) RTP Analyst Nicole Calucag (x8003, ncalucag) SOQ Analyst Kelly Marconi (x8593, kmarconi) RTP Coordinator