KENT COUNTY LEVY COURT MEETING NOTICE AND AGENDA Kent County - - PDF document

KENT COUNTY LEVY COURT MEETING NOTICE AND AGENDA Kent County Administrative Complex 555 Bay Road, Dover, DE 19901 Tuesday, April 7, 2020 Caucus Room 7:00 P.M., COMMITTEE MEETINGS This meeting is a Telephone Conference Call Call In Number: 1-800-377-8846 Participant Passcode: 92535882# CALL TO ORDER DETERMINATION OF QUORUM Public Works Committee

• Mr. Howell, Chairman

1. FY20 Work Truck Purchase - Bid Award (Informational) 2. Commercial Trash Service Change Order #4 3.

• Rt. 13 Forcemain – Change Order #3 – Ferguson Waterworks

Public Comments Adjourn Finance Committee

• Mr. Hall, Chairman

1. Selection of Merchant Card Payment Service Public Comments Adjourn Administration Committee

• Mr. Angel, Chairman

1. Employee Health Insurance Renewal 2. Covid-19 Emergency Response Update and Discussion 3. Policy 4-2 (Closing of County Offices) – Proposed Revision Public Comments Adjourn

EXECUTIVE SESSION Immediately following the Committee Meetings if needed Caucus Room For preliminary discussion on site acquisition for a publicly funded capital improvement; legal strategy session regarding collective bargaining or pending or potential litigation; and personnel matters Pursuant to 29 Del.C. 10004(b)(2), (4), & (9)

Posted: April 1, 2020 Revised: April 6, 2020 Posted by: L. Tanaka Time: 5:55pm Take down: Upon Replacement or on 4/8/20

29 Del.C. §10004(e)(2). The Agenda items as listed may not be considered in sequence. This Agenda is subject to change to include additional items including Executive Sessions or the deletion of items including Executive Sessions, which arise at the time of the meeting.

Hono norab able e P. Brooks s Banta - Presi siden ent First st Dist strict ct Commi mmiss ssione ner Hono norab able e Jeff effrey ey W. Hall Seco cond nd Dist strict ct Commi mmiss ssione ner Hono norab able e Allan an F. Angel el Third Dist strict ct Commi mmiss ssione ner Hono norab able e Eric c

• L. Buckso

kson Fourth urth Dist strict ct Commi mmiss ssione ner Hono norab able e George e "Jody" y" Swee eeney ey Fift fth h Dist strict ct Commi mmiss ssione ner Hono norab able e Glen en M. Howel well Sixth h Dist strict ct Commi mmiss ssione ner Count unty y Admi mini nist strato ator Michael chael J. Petit de Mange, e, AICP Hono norab able e Terry y L. Pepper pper - Vice ce- Presi esident dent Commi mmiss ssione ner At- Large

KENT COUNTY LEVY COURT MEETIN ING G NOTICE E AND AGENDA DA Kent County ty Adminis istr trative ative Complex 555 B Bay Road, , Dover, , DE 19901 Tuesday, , April il 7, 2020 Caucus Room 7:00 P.M., , COMMITTEE E MEETIN INGS GS This meeting g is a Telephon

• ne Conference Call

Call l In Number: : 1-800 800-377 377-8846 8846 Partic ticipan ipant t Passcode

• de:

: 92535882#

Honorab able le Glen n M. Ho Howell - Public c Works Committee tee Chairman man Depart rtmen ment of P Public Works ks Diana T. Go Golt, P.E. - Direct ctor

• r

Table le 1: BID SUMMARY BIDDER DER VEHICLE INFO COST Hertr trich ich Fleet t Service ices s Inc. 1427 Bay Road Milfor

• rd, DE 19963

2020 Chevrolet Silverado 1500 Double Cab 4x4 $32,699.00 Willis is Chevr vrol

• let,

t, Inc 2702 S. Dupon

• nt Blvd, P.O. Box 20

Smyrna, rna, DE 19977 2020 Chevrolet Silverado 1500 Double Cab 4x4 $36,766.00 Winner Ford 250 Haddon

• nfield

ld Berlin in Rd Cherry ry Hill, l, NJ 08034 2020 Ford F-150 4x4 SuperCab Styleside $33,667.00

Due to the COVID 19 virus, the approval for this bid award was made by the County Administrator on March 20, 2020, to meet an order deadline from the factory of March 26, 2020. This approval was for the purchase of one (1) – 2020 Chevrolet Silverado 1500 Double Cab 4x4 to Hertrich Fleet Services Inc.in the amount of $32,699.00 using sewer operating revenue from the FY2020 Sewer Fund Budget WORK TRUCK PURCHA HASE SE – BID AWARD D - INFORMAT ATION IONAL AL ITEM

COMME MERCI RCIAL L TRASH SH SERVI VICE CE CONTR NTRACT CT CHANGE ANGE ORDER ER #4 REPUBLI BLIC C SERVI VICES CES

The County’s office buildings, parks, pump stations and wastewater treatment facility are serviced under the Commercial Trash Collection Services Contract. Levy Court approved the award of the contract to BFI Waste Services, LLC dba Republic Services of Delmar (Republic Services) on September 20, 2016. The

• riginal contract period is October 1, 2016 through June 30, 2018 (21 months).

Levy Court has approved three change orders to date. The Department suggests the following motions: “Move to approve Change Order #4 to the Commercial Trash Collection Services Contract with BFI Waste Services, LLC dba Republic Services of Delmar in the amount of $52,872.52 with a unit price increase of 2% and a one year contract extension until June 30, 2021. Funds for services are budgeted in the annual budgets of the General Fund and Sewer Fund.” AND “Move to authorize the President of Levy Court to sign Change Order #4.”

ROUTE 13 ( (US 13) FORCE MAIN IN REHAB ABILI ILITATI TATION PROJECT CT MATER TERIAL IAL PROCUREM EMENT ENT - FERGUSON WATERW ERWORKS KS – CHANGE E ORDER #3 REPAIR AIR AT SILVER ER LAKE

Change nge Order er No. 3 Investigation of the pipe failure at Silver Lake Park has identified over 1300 feet of 24” PCCP force main that needs replacement in the area of the December failure. Once the change in project scope was approved by DNREC SRF for the replacement of the failed pipe from Silver Lake Park to Oak Lane. The Department discussed the procurement procedure with DNREC and it was agreed that the additional pipe materials could be purchased under a change order to the original contract with Ferguson Waterworks, Inc. A material list was prepared and a quote in the amount of $136,799.00 was received on March 12, 2020. The materials purchase will be funded through the current DNREC State Revolving Fund loan. Based on the above, we recommend the following motion: “Move to approve Change Order No. 3 for the US Route 13 Forc rcem emain Reha habil ilita tati tion

• n

Proj

• ject

ct Materi terial Proc

• cur

urem ement ent wit ith h Fergu rguson

• n Waterworks

terworks Inc Inc, inc ncrea reasi sing ng the cont ntra ract ct amount by $136,799.00, contingent upon DNREC concurrence”; And And “Authorize the Levy Court President to sign the associated documents.”

Finance nce Committee tee Mr. Hall, Chairm rman an Depart rtmen ment of Finance nce - Susan an Durham ham - Direct ctor

• r

Selecti ction

• n of M

Merchant chant Card Payment ment Servi vice ce

Merchant Card Payment Services April 7, 2020 Page 3 of 4 Service Fee Convenience Fee Other Government Payments Residential Sewer Service Credit & Debit (In-Office & Online) 2.45% $3.25 (Visa not accepted in-office) Credit & Debit (Phone) 2.52% $3.25 E-Check (Online & Phone) $1.00 $3.25 Credit & Debit (In-Office & Online) 2.45% $2.95 (Visa not accepted in-office) Credit & Debit (Phone) 2.52% $2.95 E-Check (Online & Phone) $1.75 $2.95 Credit & Debit (In-Office & Online) 2.65% $2.95 (Only Discover card accepted in-office & Online) Credit & Debit (Phone) 2.65% $2.95 E-Check (Online & Phone) $0.50 $2.95 (a) Payment types are eCheck, Visa, MasterCard, and Discover debit/credit. (b) Paymentus sets a maximum transaction amount of $20,000.00 for other government payments and $600.00 for residential sewer service

• payments. Multiple payments can be made.

(c) Paymentus offers in-office acceptance of Visa and MasterCard only at a Kiosk (d) Hardware costs, such as card readers, receipt printers, or customer terminals to be charged to the County as needed

Credit & Debit (In-Office & Online) 2.35% (1.99% for Tax) ($1.95 min. fee) $2.35 (Visa not accepted in-office) Credit & Debit (Phone) 2.35% (1.99% for Tax) ($1.95 min. fee); Add $1.95 for Phone Live Agent $4.30 E-Check (Online) $1.95 $1.95 E-Check (Phone) $3.90 $3.90

• rev. 4.7.2020

Vendor Proposals Vendor Payment Type (Payment Channel) (a) Govolution - proposal #1 Paymentus - proposal without kiosk (b)(c) Value Payment Systems ( current vendor fees for comparison only ) Govolution - proposal #2

Merchant Card Payment Services April 7, 2020 Page 4 of 4 Convenience Fee Taxes Residential Sewer Service $600 Tax Bill $20 Fee $1000 Fee $120 Sewer Bill Credit & Debit (In-Office & Web) $14.70 $0.49 $24.50 $3.25 Credit & Debit (Phone) $15.12 $0.50 $25.20 $3.25 E-Check (Web & Phone) $1.00 $1.00 $1.00 $3.25 Credit & Debit (In-Office & Web) $14.70 $0.49 $24.50 $2.95 Credit & Debit (Phone) $15.12 $0.50 $25.20 $2.95 E-Check (Web & Phone) $1.75 $1.75 $1.75 $2.95 Credit & Debit (In-Office & Web) $15.90 $0.53 $26.50 $2.95 Credit & Debit (Phone) $15.90 $0.53 $26.50 $2.95 E-Check (Web & Phone) $0.50 $0.50 $0.50 $2.95 Credit & Debit (In-Office & Web) $11.94 $1.95 $23.50 $2.35 Credit & Debit (Phone) $13.89 $3.90 $25.45 $4.30 E-Check (Web) $1.95 $1.95 $1.95 $1.95 E-Check (Phone) $3.90 $3.90 $3.90 $3.90

• rev. 4.7.2020

Example of Service/Convenience Fees Value Payment Systems ( current vendor fees for comparison only ) Govolution - proposal #2 Vendor Payment Type (Payment Channel) Service Fee Other Payments Govolution - proposal #1 Paymentus - proposal without kiosk

Honorab rable e Allan F. Angel el

• Administ

strat ration

• n Committee

ee Chairman Perso sonnel el Office e - Allan Kujala, IPMA-SCP SCP, CLRP, , CGBA - Perso sonnel el Direc ecto tor

Tuesday, April 7, 2020

 #1) PPO/HRA with Current copays – No changes  #2) PPO/HRA with Various copay increases (NEW)  #3) PPO/HRA with Double copay increase  PPO with deductible & 20% Rx  PPO with deductible & 10% Rx  No change to Medicare supplement (PPO$0)

• +61,058 estimated in FY21 for retirees age 65+
• +15,297 estimated in FY21 for retirees under age -65

FY FY2021 021 Copay

• pay Desi

sign gn Costs sts- PAG AGE E 3

Copay Options FY2021 (actives)

#1 Current Copays #2 Various Copays #3 Double Copays

PPO–100/200 20%/80%-Rx PPO 100/200 10%/90%-Rx

County funded HRA? $5K/$10K $5K/$10K $5K/$10K No No Deductible? No No No $100/$200 $100/$200 Primary Copay $10 $20 $20 $15 $15 Specialist Copay $20 $30 $40 $25 $25 ER $150 $300 $300 $500 $300 Walk-in/Urgent Care $50/$50 $50/$50 $50/$50 $15/$25 $15/$25 X-rays, MRI $0 $10 $0 $10 $10 Therapy $20 $25 $40 $10 $10 Mental H./Sub. Ab. - OP $10 $30 $20 $25 $25 Prescriptions $10/$25/$75 $10/$35/$70 $10/$35/$70 20%/80% 10%/90%

FY21 vs. Fy20 $ estimate

+$291,122 +$248,119

• $37,311

+$230,845 +$322,245 *Annual FY21 vs. FY20 County cost estimate based upon Jan. 2020 enrollment

FY2021 021 Cos

• st

t Sha hare re – PAGE AGE 4

Monthly cost share per copay

• ption – FY2021

Employee ee Only Employee ee & Spouse se Employee ee & Child Employee ee & Family

Enrollee Count (actives) 142 27 48 35

7% self & 20% dependent (FY21)

#1) Current Copays Option $85.04 $400.90 $230.82 $522.26 #2) Various Copays Option $84.30 $397.38 $228.80 $517.68 #3) Double Copays Option $79.34 $373.98 $215.32 $487.32

PPO $100/$200 20/80 Rx $83.99 $393.07 $225.10 $513.06 PPO $100/$200 10/90 Rx $85.58 $405.10 $233.95 $527.35

Medicare Supplement (FY21)

$0 $154.72

PPO/HRA cost share-FY20 $79.98 $377.04 $217.08 $491.30 PPO/HRA cost share-FY19 $74.72 $352.24 $202.80 $458.98

Medicare Supplement – FY20 $0 $145.83

Enrollee count based on January 2020

Questions

Covid-19 19 Emergency gency Respons

• nse Update

te and Discus ussion

• n

Depart rtmen ment of Ad Administr trati ation Michael ael J. P Petit it de Mange, ge, AICP Count nty y Adminis istrat rator

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