Invoice Processing Platform: How Federal Agencies Are Eliminating Paper Invoices LEAD. TRANSFORM. DELIVER
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Introductions Presenter Organization Topic Mr. Peter Moore U.S. Department of the Treasury Bureau of the Fiscal Service Mr. John Hill U.S. Department of the Treasury Invoice Processing Platform Bureau of the Fiscal Service Ms. Michelle U.S. Department of the Treasury Federal Shared Service Provider Yanok Bureau of the Fiscal Service Perspective: Benefits of Using IPP in a Administrative Resource Center Shared Service Environment Ms. Karren U.S. Department of Agriculture Agency Perspective: Alexander Benefits of Implementing IPP Mr. Charles CACI International Large Financial Management System Russell Provider: Holistic View of Integrating and Using IPP Ms. Raenel SOURCE, Inc. Vendor Perspective: Benefits of Using Winfrey IPP LEAD. TRANSFORM. DELIVER
Mr. John Hill, Assistant Commissioner, Payments Management, U.S. Department of the Treasury, Bureau of the Fiscal Service INVOICE PROCESSING PLATFORM
The Car Sharing Solution vs. A Better Value LEAD. TRANSFORM. DELIVER
The Car Sharing Solution No Hassles or Maintenance LEAD. TRANSFORM. DELIVER
The Car Sharing Solution Nationwide Benefits LEAD. TRANSFORM. DELIVER
IPP = A Better Value Per Transaction Cost Total Investment TREASURY’S INVESTMENT IN IPP UNIT COST PER INVOICE TOTAL INVOICES Year 1 Year 2 Year 3 Year 1 Year 2 Year 3 LEAD. TRANSFORM. DELIVER
IPP = No Hassles or Maintenance � Secure, FISMA compliant shared solution � No procurement , just a simple Memorandum of Understanding (MOU) with Treasury � Interfaces to standard financial systems � Well established call center for password resets, enrollment, etc. � Over 20-30 system enhancements tested and implemented annually LEAD. TRANSFORM. DELIVER
IPP = Nationwide Benefits � Over 69,000 vendors enrolled � Most agencies find that more than 50% of their vendors are already enrolled in IPP � Vendors can batch invoices � Linked to Treasury’s payment system LEAD. TRANSFORM. DELIVER
Ms. Michelle Yanok, Accounting Services Division, Manager, U.S. Department of the Treasury Bureau of the Fiscal Service FEDERAL SHARED SERVICE PROVIDER PERSPECTIVE: BENEFITS OF USING IPP IN A SHARED SERVICE ENVIRONMENT
Shared Service Provider Perspective Hosting G2G Hosting Full and Service Admini- stration LEAD. TRANSFORM. DELIVER
IPP Implementation Strategy Mandated Self-service use by and workflow vendors Voluntary Continuous use by process vendors improvement LEAD. TRANSFORM. DELIVER
IPP Status All ARC Benefit to IPP Government clients LEAD. TRANSFORM. DELIVER
ARC’s Experience with IPP Lessons Results Learned LEAD. TRANSFORM. DELIVER
Ms. Karren Y. Alexander, Associate Director Controller Operations Division, Office of the Chief Financial Officer U.S. Department of Agriculture AGENCY PERSPECTIVE: BENEFITS OF IMPLEMENTING IPP
Challenges with Manual Invoicing Manual invoice approval process Multiple Multi-step methods for recording invoice process submission High interest expense LEAD. TRANSFORM. DELIVER
Multi-Step Invoice Recording Process eFax Attached Scan in Index invoice with transmittal ECM manually by transmittal form system staff form Interface to 3-way match in Interface to core acquisition acquisition accounting system system system LEAD. TRANSFORM. DELIVER
Opportunities with IPP Vendors create, submit and track invoices online Agencies approve or reject invoices online Customer service provided by IPP AVOID COSTS AND REDUCE WORK LEAD. TRANSFORM. DELIVER
Avoid Costs and Reduce Work with IPP Increase efficiency Decrease effort Decommission through electronic required to ensure current systems invoice approval invoices are correct workflow and match their POs Improve Prompt Pay Reduce volume of Automatic compliance and payment and escalation to decrease interest Treasury offset supervisor based on penalties related inquiries Prompt Pay code LEAD. TRANSFORM. DELIVER
Results from Implementing IPP Feature Benefit Single invoice submission Unifies department business process across USDA agencies processes Electronic invoice approval or Reduces or eliminates paper, rejection fax and phone Automatic escalation to No nagging CORS supervisor and/or Contracting Officer based on Prompt Pay code Queue management Automates approver tasking LEAD. TRANSFORM. DELIVER
MORE Results from Implementing IPP Feature Benefit Delegation and reassignment Keep workload moving capabilities Payment notifications to the Reduces or eliminates vendor incoming phone calls Centralized receipting Speeds process and improves tracking Interface with IPP to update Clarifies vendor cash flow payment status LEAD. TRANSFORM. DELIVER
Reactions to IPP Agency: “What? Another new system?” “We like it.” Vendors: “We love it!” LEAD. TRANSFORM. DELIVER
Mr. Charles Russell, Senior Project Manager, CACI International LARGE FINANCIAL MANAGEMENT SYSTEM PROVIDER: HOLISTIC VIEW OF INTEGRATING AND USING IPP
CACI International “By the Numbers” 1962 SEI CMMI Level 5 appraisal 15,000 ISO 9001 120 ISO $3.8b 20000 ISO 12 27001 LEAD. TRANSFORM. DELIVER
CACI and the Federal Government LEAD. TRANSFORM. DELIVER
CACI and IPP DOI CACI IPP Supported Selected IPP integration CACI submits ~$200m of invoices annually on ~50 as e- and operation contracts through IPP invoicing efforts solution Advantages to CACI from using IPP: Provides • Instant access to track invoice processing ongoing level • Real time funding review/tracking 2 support LEAD. TRANSFORM. DELIVER
Ms. Raenel Winfrey, Senior Accounts Receivable Specialist, SOURCE, Inc. VENDOR PERSPECTIVE: BENEFITS OF USING IPP
“Powering Business Communications” Voice | Video | Data Enterprise customers and partners Solutions Solutions Services Services Industries Industries Strategic Partners Strategic Partners Solution Partners Solution Partners • Unified • Unified • Maintenance • Maintenance • Government • Government Communications Communications Services Services • Healthcare • Healthcare • Network Security • Network Security • SOURCEnet Map • SOURCEnet Map • Hospitality • Hospitality • Mobility & • Mobility & • Professional • Professional • Retail • Retail Wireless Wireless Services Services • Disaster • Disaster • Phone Repair • Phone Repair Recovery & Recovery & and and Business Business Refurbishment Refurbishment Continuity Continuity • Equipment • Equipment • E911 • E911 Management Management Services Services • Managed • Managed Services Services LEAD. TRANSFORM. DELIVER
SOURCE and the Federal Government 30 years GSA Schedule 70 since 2001 Small business Teaming agreements with 8a, HUB, disabled veterans, and woman-owned businesses LEAD. TRANSFORM. DELIVER
SOURCE and IPP LEAD. TRANSFORM. DELIVER
SOURCE’s Experience with IPP Payments are received quicker Checking Rejected invoices are invoice status is re-submitted easier faster Submitting invoices is easier System is user friendly LEAD. TRANSFORM. DELIVER
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