Introduction to the Introduction to the Proposed Revised APR Julie - - PowerPoint PPT Presentation

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Introduction to the Introduction to the Proposed Revised APR Julie - - PowerPoint PPT Presentation

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Introduction to the Introduction to the Proposed Revised APR Julie Hovden SNAPs Office HUD Julie Hovden, SNAPs Office, HUD Alvaro Cortes, Abt Associates Inc. September 22, 2008 Presentation Topics 1. The Annual Progress Report (APR) and

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SLIDE 1

Introduction to the Introduction to the Proposed Revised APR

Julie Hovden SNAPs Office HUD Julie Hovden, SNAPs Office, HUD Alvaro Cortes, Abt Associates Inc. September 22, 2008

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SLIDE 2

Presentation Topics

1. The Annual Progress Report (APR) and HUD’ b d d t ll ti d ti HUD’s broader data collection and reporting approach 2. Schedule for rolling out the proposed APR 3 The process for revising the APR 3. The process for revising the APR 4. Overview of the proposed draft APR

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 2

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SLIDE 3

The APR and HUD’s Broader Data Collection Approach pp

HUD’s main sources of data include the Annual Progress Report (APR), Exhibit 1, and the Annual Homeless Assessment Report (AHAR)

AHAR

(AHAR)

Local AHAR Report

CoC

Exhibit 1 APR

Local Service Local Service Provider HUD’s HMIS Data Elements

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 3

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SLIDE 4

Cornerstones of proposed APR Data Collection and Reporting Approach p g pp

1 Electronic submission of data via e-snaps 1. Electronic submission of data via e-snaps 2. Momentum towards HMIS-based reporting 3. APR data should be useable at both the federal and local levels federal and local levels 4. Emphasis on data quality

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 4

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SLIDE 5

Electronic Data Submission

The revised APR will be submitted Th t d l t i APR i via e-snaps

  • The move towards an electronic APR is

consistent with HUD’s recent transition to

  • ther electronic submission processes:
  • ther electronic submission processes:

–CoC Application AHAR –AHAR

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 5

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SLIDE 6

Momentum Toward HMIS-Based Reporting p g

HMIS provides three important benefits to HMIS provides three important benefits to programs who complete APRs:

  • Streamlines the reporting process through “canned”

(or pre-programmed) APR reports, which reduce the burden on communities.

  • Standardized data allow for “apples-to-apples”

comparisons of APR data.

  • Creates new opportunities to develop more relevant

data outputs and performance measures.

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 6

p p

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Use of APR Data

Various stakeholders should be able to use the APR for their own purposes APR for their own purposes

  • HUD Headquarters:

– Provide detailed information about homeless persons nationwide nationwide – Assess and report program performance to Congress and the Office of Management and Budget (OMB)

  • HUD Field Offices:
  • HUD Field Offices:

– Monitor programs: are they doing what they said they would do?

  • CoCs and homeless service providers:
  • CoCs and homeless service providers:

– Understand homelessness in their communities and programs – Assess program outcomes

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 7

Assess program outcomes – Inform the CoC application process

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SLIDE 8

Emphasis on Data Quality

  • Poor data quality

li it / t HUD

Good quality

limits/prevents HUD, CoCs and providers from using APR data for their respective

Good quality data…

for their respective purposes. More generally

…lead to effective solutions

  • More generally,

accurate, complete and consistent data is fundamental to

solutions…

fundamental to preventing and ending homelessness.

…that produce the intended results.

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 8

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SLIDE 9

Schedule for Roll Out

  • October 2008

– Revised APR (and Draft HMIS Data and Technical Revised APR (and Draft HMIS Data and Technical Standards Notice) released for public comment

  • December 2008

– End of public comment period and review of comments – End of public comment period and review of comments

  • Spring 2009

– Final APR is published in the Federal Register

  • 12-months after publication of the final HMIS Data

Standards – Deadline for compliance with the revised HMIS data standards

  • Beginning of first APR operating year after deadline for

compliance with data standards

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 9

– Transition to the revised APR as existing contracts expire

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SLIDE 10

Does the current APR live up to all of Does the current APR live up to all of these cornerstones? …drum roll please… it doesn’t matter the new APR will! …it doesn t matter, the new APR will!

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 10

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SLIDE 11

Redesigning the APR

  • 41 focus groups in 10 HUD Regions

41 focus groups in 10 HUD Regions

– Over 500 participants—grantees, HUD Field Office staff, representatives from Continuums of , p Care

  • Survey of HUD Field Offices

Su ey o U e d O ces

  • Conducted APR workshops at several

national conferences national conferences

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 11

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Process for Redesign (cont.)

  • APR Advisory Panel

– Composed of local practioners, CoC representatives, researchers and federal representatives

  • Working group to align the proposed revisions

to the APR with the HMIS Data and Technical Standards

  • HMIS software vendors

– Focusing on the technical aspects of the revised APR

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 12

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SLIDE 13

What Did We Learn?

Lesson #1: The APR means different things to diff t l F th APR b

  • …an important report for documenting the

performance of programs and reporting to

different people. For some, the APR can be…

performance of programs and reporting to OMB

  • …a useful tool to monitor program activities
  • …a routine way of understanding who is

receiving services from a program

  • t

l f ki j t C C f di

  • …a tool for ranking projects on CoC funding

applications

  • …just a reporting requirement

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 13

j g

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What Did We Learn? (cont.)

Lesson #2: The APR should “tell the story” of h f l

  • H

(t t l) l d?

each program, for example:

  • How many (total) people were served?
  • Who are they?
  • Are clients who exit different from clients who

don’t?

  • What were clients’ outcomes?

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 14

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What Did We Learn? (cont.)

Lesson #3: Measuring program performance h ld f h b d h f should account for the breadth of program missions and types of clients.

  • HUD’s current performance measures are only

part of the picture.

  • Programs accomplish many other laudable
  • bjectives that HUD needs to know about.

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 15

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Overview of the Proposed Draft APR

1.Grantee Information

  • Basic information about the project

e g type

  • Basic information about the project—e.g., type
  • f grant, component type, target population

codes

  • Information about the facility type
  • Bed inventory data and HMIS-bed coverage
  • Percent of data elements with missing values

Percent of data elements with missing values

2.Program Outputs

  • Counts of persons and households

Cou ts o pe so s a d

  • use o ds
  • Bed and unit utilization rates
  • Number of client contacts (for street outreach

programs)

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 16

programs)

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SLIDE 17

Overview of the Proposed Draft APR (cont.) (co t )

3.Client Characteristics

  • Information about all clients served by household
  • Information about all clients served by household

type—e.g., demographics, health conditions, DV experience, prior living situation, and veterans t t status

  • Information about all clients by exit status—i.e.,

leavers versus stayers y

4.Financial Information

  • Unchanged from previous APR

g p

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 17

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Overview of the Proposed Draft APR (cont.) ( )

  • 5. Performance Measurement
  • A list of required performance measures by program type,

q p y p g yp , focusing on housing and economic stability

  • A comprehensive list of domains (often called “self-

sufficiency” domains) that capture the breadth of program missions

  • A series a service linkage measures

6 Narrative

  • 6. Narrative
  • Opportunity for programs to provide contextual information

7 HMIS-Dedicated Projects

  • 7. HMIS Dedicated Projects
  • Basic information about the scope of the HMIS

implementation, HMIS functionalities, training, and data quality

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 18

quality

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Key Design Features

  • Web-based submission process via e-snaps

p p

  • Linked to information provided by the

program on their original application via e- program on their original application via e snaps

  • Built in data quality checks for consistency
  • Built-in data quality checks for consistency
  • Use picklists or dropdown menus to

f ilit t ti d i d t lit facilitate reporting and improve data quality

  • All calculations are automated

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 19

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How is the Proposed Draft APR Different? APR Different?

Old APR Proposed Revised APR Paper-based form Electronic-based submission p Reported on “participants” Reports on everyone served Did not distinguish between household types Information is reported by household type Limited quantifiable Comprehensive list of q performance measures p quantifiable outcome measures Did not distinguish between leavers/stayers Information is reported by exit status

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 20

y

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SLIDE 21

Want to Learn More?

“The Nuts and Bolts of the Proposed Revised APR” Proposed Revised APR T d S t b 23 2008 Tuesday, September 23, 2008 9:45am – 11:00am; 11:15am – 12:30pm

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 21

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SLIDE 22

Tuesday’s Schedule

  • 5 sessions, 2 chances: 9:45am – 11:00am and

11:15am 12:30pm 11:15am – 12:30pm

– The Nuts and Bolts of the Proposed Revsied APR – Program Level Performance Measurement: HMIS and Measures that Matter that Matter – System Level Performance Measurement: Using HMIS to Drive Change – It’s Not Just Numbers: Implementing Point-in-Time Counts Using It s Not Just Numbers: Implementing Point in Time Counts, Using HMIS, and Ensuring Data Accuracy – Using HMIS for AHAR Participation

L h

  • Lunch
  • Closing Remarks, Advanced Community Data Users

Spotlight & HMIS Achievement Award Presentations

2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development 22

Spotlight & HMIS Achievement Award Presentations