INTERNATIONAL COLLABORATION AND ACTIVITIES Tiffany Blackman Senior Director of Research Administration Harvard Graduate School of Education Co-Chair on International Activities Working Group May - June 2020
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TIMELINE 2019 2020 2018 June 2019 January 28, 2020 Delayed Until July 11, 2019 Convened U.S. Accuses “Dear Colleague October 1, 2020 University-wide Harvard Scientist of August 20, 2018 Letter: Research June 1, 2020 Committee Concealing Chinese Protection” Francis S. Collins, M.D., Ph.D. New PAPPG Funds Director of NIH Issues Requirements “Statement on Protecting the Integrity of U.S. Biomedical Research” July 10, 2019 June 2020 NIH Issues Reminder on Other GMAS Release: Support, FCOI, and Foreign International Components March 13, 2020 Collaboration (NIH Notice: NOT-OD-19-114) and Activities U.S. Declares State of Emergency for COVID-19
UNIVERSTITY INITIATIVES • Developed enhanced guidance and FAQs for Faculty Disclosures • University-wide Research Compliance Policy Review Committee convened to review policy and processes with an eye towards Harvard’s policies, systems, and administrative infrastructure as needed to improve foreign disclosure compliance • Systems enhancements (e.g., GMAS and FCOI/Outside activity) are an integral component on the administrative side to parallel the work of faculty committees
THE IMPORTANCE OF IDENTIFYING INTERNATIONAL COLLABORATIONS AND ACTIVITIES Respond to increased focus by federal agencies and sponsors • Identify the impact and potential influence of international connections • Ensure sponsored programs are compliant with existing agency requirements Consolidate the University’s collection of information • New GMAS functionality to capture details already imbedded in the proposal and awards Support requests by agencies and Harvard leadership • Fulfill reporting requirements, enhance monitoring capabilities • Substantiate University’s compliance obligations
INTERNATIONAL COLLABORATION PROJECT • University-wide effort with school, central, and OVPR representatives • Created standard definitions related to international collaboration and activities • Collaborated with HUIT to develop new functionality in GMAS • Held end-user testing workshops Office for Sponsored Programs
WORKING GROUP MEMBERS Melissa Francis Tiffany Blackman Kelly Evans Senior Associate Director Senior Director of Research Administration Director, Pre-Award Services Harvard T.H. Chan School of Public Health Harvard Graduate School of Education HMS Office of Research Administration Office of Research Administration Megan Moore Maureen Sciortino Melissa Korf Senior Sponsored Research Administrator Associate Director, Grants and Contracts Director, Grants and Contracts Administration Harvard T.H. Chan School of Public Health Office for Sponsored Programs HMS Office of Research Administration Office of Research Administration Colleen Shanahan Pam Baker-Webber Pernille Konow Manager, Grants and Contracts Operations Senior Director of Research Administration Manager, Research Admin. Support Services Office for Sponsored Programs SEAS Sponsored Programs Administration HMS Office of Research Administration Jennifer Lech Rachel Talentino Eleanor Kuszmar Director of Pre-Award Services Research Compliance Officer Associate Director, Research Compliance FAS Research Administration Services Office of the Vice Provost for Research HMS Office for Academic and Research Integrity Elizabeth Brady Pamela Greene Andrew Malone Senior Sponsored Programs Administrator Senior Manager Senior Product Manager HUIT Research Administration and Compliance HKS Research Administration Office Sponsored Research Compliance Systems Wyss Institute
TYPES OF INTERNATIONAL COLLABORATION AND ACTIVITIES International Collaboration (other than International Travel subaward recipients) International International Human Subjects and/or Shipment/Transfer/Exchange of Research Animal Research Materials, Data, and/or Equipment International Sponsors International Subawards Use of Int’l Facilities/Instrumentation at Establishment of a New International an International Site Site US Foreign Policy Foreign National Specific to NIH Specific to NASA, DoD, Dept. of Energy
IDENTIFYING INTERNATIONAL COLLABORATION AND ACTIVITIES OVPR • Reviews international Grant Manager collaborations and • Enters International activities data that Collaborations and triggers provostial Activities data in GMAS review criteria • Confirms inclusion of international activities in proposal documents Principal Investigator Central Reviewer • Assumes Primary Responsibility • Reviews Proposal, for Identifying International confirming international Collaborations and Activities collaborations and • Responsible for disclosing activities data is captured existence of international activity • Submits Proposal in response to sponsor requirements
INTERNATIONAL COLLABORATION AND ACTIVITIES: WHAT HAPPENS AT PROPOSAL STAGE? • Replaces the current "Foreign component" yes/no question • New initial proposals and competing renewals will include the new international collaboration and activities checklist * Exact date TBD
INTERNATIONAL COLLABORATION AND ACTIVITIES: WHAT HAPPENS AT PROPOSAL STAGE? • Each checklist item will include: • Detailed sub-questions (where applicable) • Selection of multiple sub-questions and multiple countries
INTERNATIONAL COLLABORATION AND ACTIVITIES: WHAT HAPPENS AT PROPOSAL STAGE? • Enhanced on-screen help and links Other features: • Checklist to aid in information gathering with the PI • Templates for central reviewers • PI Attestation/signature language
INTERNATIONAL COLLABORATION AND ACTIVITIES: WHAT HAPPENS AT AWARD STAGE? • The checklist can be reviewed and updated at award setup, similar to the “confirm research team” process • All awards will require entry of the checklist before award set-up • There will be a “no changes” option
INTERNATIONAL COLLABORATION AND ACTIVITIES: WHAT HAPPENS DURING THE AWARD? • International collaboration and activities can be added or updated to any award via a new request type • All revisions to the checklist will be stored and viewable • Monitoring reports will be available
TRAINING AND RESOURCES Online Zoom Trainings Online Resources Additional Support • Mid-June (3) • GMAS Website: • Central Reviewers • Release Info • Central Offices: OSP, HSPH (Pre-Award Officer or ORA, HMS ORA • Job Aids GCO) • Business Process Documentation • Mid/Late June (3) • Working Group • Data Gathering Tool Representatives • Schools/Depts • Central Review Checklist • Recorded Training
QUESTIONS? Kelly Evans Director, Pre-Award Services HMS Office of Research Administration Melissa Korf Director, Grants and Contracts Administration HMS Office of Research Administration Pernille Konow Manager, Research Administration Support Services HMS Office of Research Administration Eleanor Kuszmar Associate Director, Research Compliance HMS Office for Academic and Research Integrity
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