Infolinx Physical Records Management Final Presentation Broward - - PowerPoint PPT Presentation
Infolinx Physical Records Management Final Presentation Broward - - PowerPoint PPT Presentation
Infolinx Physical Records Management Final Presentation Broward County Tim Butler Managing Director, Infolinx January 16, 2018 Why Infolinx? Technology Functionality Experience Support Cloud or On-Premises Out-of-the box solution 30
Technology
Cloud or On-Premises Flexible security model API & Web Services Sync PeopleSoft data Thin-client, browser-based
Why Infolinx?
Functionality
Out-of-the box solution Advanced retention Email notifications User-level reports Meets all function requirements
Experience
30 years industry experience Experienced project management DoD 5015.2 Certified Used by state and local governments nation-wide
Support
8 AM – 8 PM help desk Cayzu: online support portal How-to videos Training experience Available technical & help documentation
Flexible, role-based security SSO/forms authentication Web services Workflow email notifications Core feature set included
- ut-of-the box
Seamless integrations Advanced retention & disposition support Extensive reporting capabilities Bulk update functionality Create color & barcode labels On-site and remote training Responsive, best-in-class technical support staff Track & submit support tickets online
Technology Functionality Experience Support
Local, state, and federal government experience Records Management best practices 24/7 access to online FAQ Access to resources, documentation, and tutorials Compliance – DoD 5015.2, Sarbanes-Oxley, HIPAA Expert project management throughout implementation Long-time participant & sponsor of ARMA events
What We Deliver
Security-Minded Solution
User Authentication
- Application can be accessed via either forms or Single-
Sign-On (SSO) authentication
- Security roles, credentials, and associated privileges
are managed within the Infolinx application
- Supports standard password complexity rules including
password length, characters required, lifespan, and number of failures until lockout.
Data & Application Function Security
- Restrict views at the table, row, or field level, as well as
any function in the application. Table level security prevents access to certain screens.
- Row level security shows records specific to a user,
such as a department or hides deleted boxes or users
- Field level security hides individual data fields, such as
the Schedule Destruction Date for boxes or files
Cloud Platform Security
- Get security features of Infolinx combined with the
security resources provided by Microsoft Azure
- Azure has completed SOC 1 & 2 security audits
- Encrypted communications with built-in SSL
certificate/ https using TLS security
Cloud Data Security
- Data is secured in transit with SSL certificate and
encrypted with TDE at rest
- Data protected via automated backup system, point-
in-time restore within 14 days
- Automatic security patching and built-in anti-virus &
anti-malware protection
Role-based security model supporting forms or SSO like that found in Windows Active Directory or Active Directory Federated Services
350,000
Boxes
Texas State Library and Archives Commission
200,000
Boxes
Federal Reserve Bank
450,000 Boxes 2.2M Files
Missouri State Archives
2.3M Health Records
King County Washington Customer since 2015 Customer since 2016 Customer since 2008 Customer since 2005
Current Infolinx Applications
Tammi Pusheck Records Management Supervisor
…wanted to pass along my appreciation from your team and the support they have given us during this migration time. They have been great to work with on all levels!
Lori Kressin Electronic Records Analyst
Infolinx worked with us to develop a much more robust system than we had imagined…Our users are excited about the capabilities of our new system.
Susan Norrington Manager, Strategic Initiatives – Capital Regional District
We chose Infolinx because the interface was intuitive and designed with the end-user in mind…true thin-client architecture and role- based security features.
Stacie Barclay Manager of Records, Information and Privacy
The customer service has been above and beyond what I anticipated which lends itself to the success we have realized so far.
What Our Customers Say
The following are both references and current state and local government clients of Infolinx
References
Michael Shea Records Center Manager Texas State Library and Archives Commission “Infolinx has been one of the best vendor experiences I’ve had in my 15 years at this agency. The system they tailored for our needs has more than met our
- needs. The turnaround time on code issues or repairs is incredibly
quick, as they seem as invested in the success of our system as much as we are. Really an excellent vendor.” “…Because we were consolidating 6 different systems and databases into a single system, the data migration required a good deal of massaging in order to meet our new requirements. This wasn’t just a new system installation. Installing Infolinx allowed us to do significant process improvements and data cleansing across multiple departments.” Jane Williamson IT Manager Library of Virginia
Vendor Comments
We appreciate the opportunity to present our software solution for the Broward County Records Management team – thank you for considering us.