I nformation Technology Advisory Committee (I TAC) Public Business - - PowerPoint PPT Presentation

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I nformation Technology Advisory Committee (I TAC) Public Business - - PowerPoint PPT Presentation

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I nformation Technology Advisory Committee (I TAC) Public Business Meeting December 2, 2016 In Person Hon. Sheila F . Hanson Chair, Information Technology Advisory Committee 1 Administrative Matters Open Meeting I. Call to Order, Roll

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SLIDE 1

Public Business Meeting

December 2, 2016 In Person

I nformation Technology Advisory Committee (I TAC)

  • Hon. Sheila F

. Hanson

Chair, Information Technology Advisory Committee

1

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SLIDE 2

Administrative Matters

I.

Open Meeting

  • Call to Order, Roll Call
  • Approve October 14 Minutes

DRAFT Minutes are in the materials e-binder.

  • II. Public Comment

2

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  • Hon. Sheila F. Hanson

Chair, Information Technology Advisory Committee

I tem 1. Chair Report

Advance to the next slide for this report.

3

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SLIDE 4

Chair Opening Remarks

  • Welcome
  • Purpose of Today
  • Limited reports
  • Year-end wrap-up
  • 2017 annual agenda planning
  • Appointment Updates

4

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SLIDE 5
  • Mr. Rob Oyung

CIO/Director, Information Technology Judicial Council

I tem 2. CI O I ntroduction

There are no additional slides for this report.

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SLIDE 6
  • Hon. Sheila F. Hanson

Chair, Information Technology Advisory Committee

I tem 3. I TAC Organization Discussion

Advance to the next slide for this report.

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SLIDE 7
  • Hon. Sheila F. Hanson

Chair, ITAC

  • Mr. Rob Oyung

CIO, Judicial Council

I tem 3. I TAC Organization Discussion

Advance to the next slide for this report.

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SLIDE 8

I TAC Organization Discussion

  • Alignment of ITAC Planning Processes
  • Discussion of Projects Subcommittee
  • CIO Vacancy on ITAC

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SLIDE 9
  • Mr. David Yamasaki

Executive Sponsor

  • Hon. Robert Freedman

Workstream Governance Lead

I tem 2. CMS Data Exchange (DX) Workstream

W O R K S T R E A M R E P O R T S Refer to the e-binder for the status report; and Workstream Final Report & Governance Plan document. Advance to the next slide for the presentation.

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David H.Yamasaki, Executive Sponsor December 2, 2016

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 Governance Lead:

Governance Lead: Judge Robert Freedman, Superior Court of California, Alameda County;

 Executive Sponsor:

Executive Sponsor: David Yamasaki, CEO, Superior Court of California, Orange County;

 Project Man

Project Manager: ger: Alan Crouse, Deputy CEO, Superior Court of California, San Bernardino County;

 Judicial Council Staff:

Judicial Council Staff:

  • Robert Oyung, CIO, Information Technology
  • Nicole Rosa, Information Technology

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 Hon. Gary Nadler, Sonoma  Heather Pettit, Contra Costa  Jeanette Vannoy, Napa  Deon Whitfield, Tulare  Adam Creiglow,

Adam Creiglow, Marin

 Alan Crouse,

Alan Crouse, San Bernardino

 Brett Howa

Brett Howard, rd, Orange

 Snorri Ortega,

Snorri Ortega, Los Angeles

 Robert Oyung,

Robert Oyung, Judicial Council

 Chris Stewart,

Chris Stewart, Sacramento Additional Members

 Paras Gupta, Monterey  Hon. Sheila Hanson, Orange  Greg Harding, Placer  Hon. Gary Nadler, Sonoma

Liaisons to Justice Partners

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SLIDE 13

1.

  • 1. CA Department of

CA Department of Justice (DOJ) Justice (DOJ)

2.

  • 2. CA

CA Highw Highway Patrol (CHP) y Patrol (CHP)

3.

  • 3. Department of Child Support Services (DCSS)

Department of Child Support Services (DCSS)

4.

  • 4. CA

CA Department Department of Corrections and

  • f Corrections and

Rehabili Rehabilitation (CDCR) tation (CDCR)

5.

  • 5. CA

CA Department Department of Motor Vehicles (DMV)

  • f Motor Vehicles (DMV)

6.

  • 6. CA

CA Department Department of Social Services

  • f Social Services (CDSS)

(CDSS)

 CA District Attorney Association  CA Police Chief Association  Office of System Integration  Probation Information Technology Association

Partners with Established Standardized Exchanges

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Vendor Partners Vendor Partners

  • Journal Technologies
  • Justice Systems
  • Thompson Reuters
  • Tyler Technologies

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 Activities Completed  Program Report

  • Deliverables
  • Near Term Focus
  • Long Term Focus
  • Justice Partner Reporting Details

 Partnering Next Steps

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 Convened on numerous, separate occasions to

review partners’ scope of project and key

  • bjectives; facilitate exchange information, and

review current state;

 Designated court CIOs to host between designated

Justice Partners with each partnering Vendor;

 Added an additional Justice Partner (DSS) to the set

  • f participants;

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 Primary data exchange and interface requirements

and needs identified and tested among Justice Partners;

 Identified completion for technical solutions;  Created central repository for system wide

information sharing;

 Created a Governance Committee Plan for

managing the use, ongoing support, addition, and modification of data exchanges and Justice Partner relationships.

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 Established 5 workstream principles:

  • Limit the types of exchange approaches;
  • Use of standards-based solutions;
  • Establish prospective solutions;
  • Leverage and reuse solutions where possible;
  • Safeguard integrity and privacy of data.

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 Single standards between each justice

partner and the judicial branch;

 Collect required documents to support

partner exchange;

 Establish a brokerage for modifications to

the standard exchanges;

 Finalize the “goal state” for the long-term

data exchange standards.

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 Identify technical standards for subsequent

data exchange developments;

 Implement a formal Governance Committee

Plan;

 Maintain a repository of required materials

to develop standardized exchanges;

 Promote technical standards as the default

standards for local data exchanges.

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 Provides a foundation for future mandates

and improvements;

 Supports statewide comprehensive and time

sensitive communication strategies and mechanisms to all partners;

 Maintains the long term consistency and

  • versight of data exchanges;

 Increases accuracy and currency of the

information shared.

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 CA DOJ

CA DOJ (New solution for Automated Tape Disposition Reporting (ADTR))

 CHP

CHP (E-Citations, technical specifications implemented)

 DCSS

DCSS (Exchange solution with 8 courts, planned roll out over following 2 years)

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 CDCR

CDCR (Developing specifications for NIEM compliant data warehouse, seeking partnership with judicial branch for short term exchanges)

 DMV

DMV (Near term use of State’s data center, Traffic School Completion exchange is used by courts and private sector)

 CDSS

CDSS (Work completed to develop RFPs for a system which includes court data exchanges)

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 Implement the Governance Committee Plan;  Promote the single data exchange standard

established between each partner and the Judicial Branch;

 Provide continued support of lead court for all

partners;

 Continue collections of required documentation

to support exchange development;

 Track current implementation status of each

exchange by each vendor.

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The workstream recommends that:

1.

ITAC accept the workstream’s final report and conclude the Data Exchange Workstream upon implementation of a governance plan; and

2.

ITAC recommends that the Judicial Council IT develop a plan on how to resource and meet the objectives of the Governance Plan, and to report back at a future meeting.

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  • Hon. Terence L. Bruiniers

Executive Sponsor

  • Ms. Kathleen Fink

Workstream Project Manager

I tem 5. Tactical Plan Update Workstream

W O R K S T R E A M R E P O R T S Refer to the e-binder for the status report, updated Tactical Plan 2017-2018, and comment matrix. There are no additional slides for this report.

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  • Hon. Sheila F. Hanson

Chair, ITAC

  • Ms. Jamel Jones

Information Technology

I tem 6. Annual Agenda Planning Session: Part I

Advance to next slide for this report.

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I ntroduction

  • All ITAC work must be on its Annual

Agenda and align to the Tactical Plan.

  • 17 initiatives for review

(3 new, 14 carryover)

Annual Agenda Planning

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Format of Discussion

  • Introduce and scan each proposal
  • Open floor to questions and refinement
  • Order:
  • Rules & Policy Subcommittee
  • Joint Appellate Technology Subcommittee

< break>

  • Workstreams
  • Approximately 10 minutes for each

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Annual Agenda Planning

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Purpose of Discussion

  • Clarify proposals
  • Focus: Defining the problem to solve
  • Understand enough to decide for agendizing
  • Decide which to defer/remove
  • Prioritize
  • Approve content to be prepared in a

finalized agenda

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Annual Agenda Planning

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Facilitated Discussion

(Refer to proposals in materials.)

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BREAK

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Continue Facilitated Discussion

(Refer to proposals in materials.)

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I tem 7. Judicial Council Technology Committee (JCTC) Update

There are no additional slides for this report.

  • Mr. Jake Chatters

Vice-Chair, JCTC

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  • Deferral decisions
  • Prioritization
  • General approval of content

I tem 8. Annual Agenda Planning Session: Part I I

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RPS Project Prioritization

  • 1. Standards, Rules and/or Legislation for E-

Signatures

  • 2. Rules for Remote Access to Records for

Justice Partners

  • 3. Privacy Policy
  • 4. Standards for Electronic Court Records as

Data

  • 5. Rules for E-Filing
  • 6. Modernize Rules of Court for the Trial Courts

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Annual Agenda Planning

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JATS Project Prioritization

  • 1. Modernize Rules of Court for the

Appellate Courts

  • 2. Consult on Appellate Court

Technological Issues

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Annual Agenda Planning

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Workstream Project Prioritization

  • 1. E-Filing Strategy
  • 2. Next Generation Hosting Strategy
  • 3. Video Remote Interpreting (VRI) Pilot
  • 4. SRL E-Services
  • 5. Disaster Recovery (DR) Framework
  • 6. Tactical Plan for Technology
  • 7. Forms Technology Modernization (Rename?)
  • 8. Next Generation Infrastructure & Support
  • 9. CMS Data Exchanges Ph II

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Annual Agenda Planning

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Committee Approval

  • Vote to approve contents of agenda

based on discussion.

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Annual Agenda Planning

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Next Steps

  • Staff to convert proposals into Annual

Agenda format.

  • Circulate DRAFT to members and

impacted advisory committees.

  • Submit to the JCTC for approval in

January.

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Annual Agenda Planning

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  • Hon. Sheila F. Hanson

Chair, Information Technology Advisory Committee

I tem 9. New Business and Closing Remarks

There are no additional slides for this report.

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Adjourn

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