HUMAN RESOURCES DEPARTMENT 2020 Budget Presentation Human - - PowerPoint PPT Presentation

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HUMAN RESOURCES DEPARTMENT 2020 Budget Presentation Human - - PowerPoint PPT Presentation

Nov 11, 2022 199 likes •420 views

HUMAN RESOURCES DEPARTMENT 2020 Budget Presentation Human Resources Department Organizational Chart Through strategic partnerships, Human collaboration, and respect; the Resources Human Resources Department Director recruits, develops,

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HUMAN RESOURCES DEPARTMENT

2020 Budget Presentation

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Human Resources Department

“Through strategic partnerships, collaboration, and respect; the Human Resources Department recruits, develops, and retains a high performing and diverse workforce and fosters a healthy, safe, and productive work environment.”

Organizational Chart

Human Resources Director Benefits and Payroll Specialist Senior Program Coordinator

FTE: 2.5

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Benefit Administration and Review Wage & Salary Administration and Review Injury Reporting / Workers’ Compensation Payroll Administration Employee Relations / Counseling

  • Sr. Volunteer Program
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Major Accomplishments

Payroll Migration to PayChex

  • First Payroll Run – 98% accuracy
  • Minimum Wage Increases to meet state compliance (215 total)
  • Incorporated COLA Increases for non-union staff & union increases
  • Annual W2’s (495 total and 3 corrected)
  • Payroll

Total = 525 Monthly Quarterly: 276

  • Vendor Checks

Total = 23 Monthly

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Major Accomplishments cont.

Short-Term, Long-Term, and Dental Benefits - Migration to Unum

  • Included a negotiated locked rate for all above benefits through 2021

Concentra -Employee Injury/ New Hire Physicals

  • Consolidation of employee services to ensure consistency & compliance

Job Descriptions Updated

  • All clerical staff

Successful Union negotiations with 6 employee Unions for 2018

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EMPLOYEE HEADCOUNT (on 1/1)

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EMPLOYEE ACTIVITY

10 20 30 40 50 60 2016 2017 2018 2019 New Hires Seasonal New Hires Resignation Termination Retirement

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REPORTED WORK INJURIES

10 20 30 40 50 60 70 80 2016 2017 2018 2019

Injury Report Workers' Comp

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Disability Processing

(non work-related)

5 10 15 20

2016 2017 2018 2019

Short Term Long Term

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VOLUNTEER PROGRAM

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Senior Tax Work Off Program

Volunteer Locations

Train Station City Clerk Codes Planning Finance Fire Department Age Friendly Parks &Rec

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Major Challenges

Recruiting

  • Finding new ways to attract talent from the private sector
  • Identifying advantages to public sector employment

Retention

  • Continue to maintain strong benefits
  • Continue to provide excellent service as well as providing a

positive work/life balance to staff

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Major Challenges

Policies

  • Organizational policies need to be reviewed,

updated, and brought to Council for approval

Payroll

  • Utilizing new reporting available after the recent data migration

Increasing Employee Self-Sufficiency

  • Ensuring staff are trained on available self-service portals
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RAD FY2019 Update

$10,000 Originally Allocated for Professional Development:

  • Not utilized in FY2019 due to payroll migration and benefits work taking

time away from Professional Development activities

Suggested Reallocation of funds before end of Fiscal Year:

  • Support a Compensation Analysis
  • To include: Wage, Job Description, and Grade
  • In order to increase recruitment & retention
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Budget Summary

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Budget Summary

FY2019 Adopted $ Change FY2020 Directive RADs REC RADs FY2020 Recommended Expense 180,125 20,774 200,899 68,244 58,244 259,143 Revenue Operating Income (180,125) (20,774) (200,899) (68,244) (58,244) (259,143)

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Requests Above the Directive

Project Name Priority Frequency Requested Recommended

Headcount - Administrative Assistant Critical Need One-Time 2,305 2,305 Headcount - Administrative Assistant Ongoing 37,196 37,196 Department RAD Total 39,501 39,501 Grand Total 51,101 51,101

Recruitment Advertising Critical Need Ongoing 11,600 11,600 Department RAD Total 11,600 11,600

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RAD – Administrative Assistant

  • Provide administrative coverage to enable higher response time

for staff and greater departmental efficiency

  • Administrator supports new hire processing by scheduling routine

appointments, filing paperwork, and providing backup for benefits and payroll processing

  • Provides staff with a front-line presence to assist in day-to-day

human resources needs

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RAD – ADVERTISING

Expand Current Recruiting Efforts:

  • Grow recruitment beyond printed advertisements
  • On-site recruiting opportunities
  • More regional focus
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In Conclusion