HR In The Time of COVID-19 INFORMATION FOR EMPLOYERS & - - PowerPoint PPT Presentation

HR In The Time

• f COVID-19

INFORMATION FOR EMPLOYERS & EMPLOYEES

Nice to Meet You!

@LisaMaslove lisa@flowofficewisdom.com

Crystal Wilson

Chief Buzz Builder, Partner

Lisa Maslove

Workplace Whisperer

@Flow_Crystal crystal@flowofficewisdom.com

HEADING BACK TO WORK

Health & Safety

What’s Happening Now?

• Employees/colleagues that are unsure about

coming back to work for health/safety OR

• Employees/colleagues without access to

childcare

• Employees /colleagues that are happy to get

back to work

Addressing Health Concerns

By law, employers have a responsibility to keep employees and workplaces safe. Key to make your employees feel safe as they return to work:

• 1. Communicating
• 2. Leading by Example
• 3. Training

Right to Refuse

• Employees have the Right to Refuse
• Follow your company’s policy

Learn more

TIPS FOR EMPLOYERS

• Communicate as early, frequently, and clearly

as possible

• Create accessible channels for employees to

share concerns

• Listen openly to employee concerns
• Follow all Ministry of Health and Public Health

guidelines

TIPS FOR EMPLOYEES

• Familiarize yourself with Ministry of Health

and Public Health Guidelines

• If you believe your work to be unsafe, and

you would like to exercise your right to refuse, follow the proper steps

Questions?

Planning to Re-Open

• Training is key
• Know the guidelines
• Reduce risky tasks, provide Personal

Protective Equipment (PPE), use physical distancing measures

Review Your Policies

• Policies related to job-protected leave
• Sick Leave Policy
• Workplace Safety Policy
• Accommodation Policy
• Work from Home Policy
• Pandemic Policy

TIPS FOR EMPLOYERS

• Be creative when scheduling (modified

schedules, flex time, split shifts, job sharing)

• Take this opportunity to ensure all policies

and procedures are up-to-date and aligned with your values / mission

• Assign someone to keep up on the

guidelines, infection status, employee screening measures, etc.

TIPS FOR EMPLOYEES

• Familiarize yourself with policies and

procedures

• Comply with physical distancing and

disinfection schedules

• If something is unclear - ask and suggest

documentation

Working from Home

If adopting or expanding work from home policies, consider:

• Team Integration
• Workplace Culture Impact
• Privacy and Security
• Expectations

Read our blog!

TIPS FOR EMPLOYERS

• Evaluate whether remote work is a viable
• ption for your staff
• Ensure that expectations are clearly laid out

for employees

• Consider how you will maintain leadership

in a remote work situation

TIPS FOR EMPLOYEES

• If you believe working from home is an

effective option let it be known

• Ensure you are clear on expectations
• If you will be working from home long term,

set up a dedicated space and stick to a schedule

Questions?

A BALANCING ACT

Workforce Planning

Balancing Supply & Demand

Demand: Who Do You Need?

Key Questions To Ask

• How much consumer demand will there be?
• Physical Capacity/Space Constraints?

Beyond Direct Service / Production

• Upskilling, Cross-training
• Planning for New Delivery Channels
• Evaluating Changes

Supply: Who Is Available?

There are number of reasons why your employees might not be available to work in a given week:

• 1. Safety Concerns
• 2. Vacations
• 3. Caregiving

Infectious Disease Emergency Leave

This regulation was instated May 29, 2020 under the Employment Standards Act.

• Unpaid, job-protected leave similar to other ESA

leaves, e.g. parental, sick

• Will expire 6 weeks after end of declared

emergency

Learn more

Canada Emergency Wage Subsidy (CEWS)

• 75% wage subsidy for employers who have

experienced a significant drop in revenue

• Program extended to August 29, 2020
• 195,000 employers have applied as of June 1
• When re-hiring, check:
• Employers: Who is an eligible employee?
• Employees: Do you need to repay CERB?

Learn more for Employers Learn more for Employees

Virtual Hiring

• Match the screening and interviewing formats

to the job

• Candidate experience
• Virtual onboarding
• Considerations for remote workers

TIPS FOR EMPLOYERS

• Understand your employees’ availability
• Explain your positions in terms of business

goals

• Provide written notice about (re)-hire and

pay dates

TIPS FOR EMPLOYEES

• Let your manager know your plans as far as

vacation, leave, etc.

• Bring solutions to your manager
• Share your ideas about how to serve

customers in new ways

Questions?

3 Key Takeaways

• 1. Educate
• 2. Anticipate
• 3. Communicate

The Work Continues…

• Employers and employees play a role in

protecting public safety

• Take care of your mental health at work

www.theworkingmind.ca

FLOWOFFICEWISDOM.COM

Need HR support?

We have created a service package to support businesses as they navigate the pandemic and the return to work - A full policy review and guidelines to get you started for a special rate of $350 ($100 discount!)

THIS IS JUST THE BEGINNING.

It’s Not Over!