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How to Set Up an Effective Electronic Communications Plan on Short - PowerPoint PPT Presentation

May 01, 2023 •374 likes •471 views

How to Set Up an Effective Electronic Communications Plan on Short Notice Hosted by: Bonnie Olinger and Alaina Longo, Office for Communications Meghan Cokeley, Office for the New Evangelization Why Mass Email / Text? During the pandemic and as

  1. How to Set Up an Effective Electronic Communications Plan on Short Notice Hosted by: Bonnie Olinger and Alaina Longo, Office for Communications Meghan Cokeley, Office for the New Evangelization

  2. Why Mass Email / Text? During the pandemic and as restrictions lift… • Easy way to tell parishioners what supports are available • Enables rapid, accurate communication as information changes • Makes access to your live-streams, online bulletin and online giving much easier for people All the time… This is how people get information now •

  3. • Mass emails • Mass emails • Mass emails • Mass texting • No texting • No texting • Text-to-join • Text-to-join • Text-to-join • Sign-up forms • Sign-up forms • Sign-up forms • User-friendly • User-friendly • User-friendly • Catholic!

  4. Cost: Cost: Cost: 500 subscribers 500 subscribers 500 subscribers $55/month $42.75/month $9.99/month 2500 subscribers 2500 subscribers 2500 subscribers $115/month $42.75/month $29.99/month

  5. Two Things Needed Spreadsheet Account (FlockNote only) Other?

  6. If you have emails in your parish database… 1.Export an Excel spreadsheet of your parishioners from your parish database 2.Upload the Excel spreadsheet to your email list 3.Send your first welcome email! Ask everyone to forward to fellow parishioners whose email you don’t have. Include a link people can use to sign up for your parish email list.

  7. If you don’t have emails in your parish database… 1. Start a new Excel spreadsheet with the correct columns 2. Email all staff and ministry leaders and ask them to send you as many names and emails as they have 3. Collect these on your Excel spreadsheet 4. Upload this spreadsheet to your email list 5. Send a welcome email Ask everyone to forward to fellow parishioners whose email you don’t have. Include a link people can use to sign up for your parish email list.

  8. How to Grow Your Email List Put a “Join our email lists” signup form on your • website - link this to each page on your website Include a “Click here to join our email lists” link • at the bottom of every email you send Later , you can do email collection campaigns • through pew cards, phone calls, etc…

  9. Other Items • Please read the “Tips for Mass Emailing” sheet on archphila.org/arise • Need financial assistance? Need help getting started? Our follow-up email will have both!

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