How testing data is captured? 1 7/25/2017 How testing data is - - PDF document

7/25/2017 1 How testing data is captured How enrollment data is captured How completion data is captured How student discipline data is captured How staffing data is captured How facility data is captured How technology costs are captured How funding, budget, and expenditure data is captured

How testing data is captured?

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How testing data is captured?

• CTE Performance Indicators
• 1S1: Academic Attainment in RLA
• 1S2: Academic Attainment in Math
• Testing Data resides with student’s Primary enrollment
• Extracted after the school year ends (about Oct)
• Exams administrated 3rd year of High School career
• Names of exams and dates:

http://www.maine.gov/doe/assessment/dates.html

How testing data is captured?

• All new student-level reports will be found in MDOE’s NEO
• NEO Report (Draft Concept)
• 1S1: Academic Attainment in RLA
• 1S2: Academic Attainment in Math

F Name L Name State ID 1S1 1S2 Shawn Lagasse 25478875874 Proficient Not Proficient Francis Oz 00878548788 Proficient Proficient Rob Fett 04111971000 Not Proficient Not Proficient

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How enrollment data is captured How enrollment data is captured

• Consolidated Annual Report (CAR) Enrollment
• CAR Enrollment is found at end of school year
• CTE Student enrollment
• 3 step process
• (1) Student must have a Primary Enrollment in State’s SIS
• (2) Student must have a CTE Concurrent Enrollment in State’s SIS
• (3) Student must have a CTE Program Enrollment in State’s SIS
• This will produce “Participant” level enrollment

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How enrollment data is captured

• Possible EPS Funding Enrollment Process
• Students must be enrolled into a CTE program
• Same as CAR Enrollment requirements (3 steps)
• EPS enrollments are found using an April (May) count (+)

October (Nov)

• Example: SY2020 EPS funding enrollment count
• (Apr 2018 Count) + (Oct 2019 Count)

How enrollment data is captured

• Data is uploaded/entered into Edupoint Synergy
• Oct (Nov) verification
• CTE can run the “CTE Verification Report” in MDOE’s NEO

StateID F_name L_Name DOB Start Date CIP IRA Etc …. 5487856 Shawn Lagasse 01/01/66 09/01/17 99.0001 0000002 Beru Lars 05/18/01 09/04/17 01.0001 0000002 Beru Lars 05/18/01 09/04/17 15.0805 Total CTE Participation Enrollment 3 May not need to submit to any additional departmental reports. May automatically extract whatever has been entered into Synergy on a certain date

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How enrollment data is captured

• Data is uploaded/entered into Edupoint Synergy
• April (May) verification
• CTE can run the “CTE Verification Report” in MDOE’s NEO

StateID F_name L_Name DOB Start Date CIP IRA

Etc.

5487856 Shawn Lagasse 01/01/66 09/01/17 99.0001

Red Cross First Aid Etc

0000002 Beru Lars 05/18/01 09/04/17 01.0001

Etc

0000002 Beru Lars 05/18/01 09/04/17 15.0805

Bocce Certified Etc

0000222 Dex Jettster 04/16/02 01/12/17 12.0503

ServSafe Manager Etc

Total CTE Enrollment 4 May not need to submit to any additional departmental reports. May automatically extract whatever has been entered into Synergy on a certain date

How enrollment data is captured

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How completion data is captured How completion data is captured

• Data is uploaded/entered into Edupoint Synergy
• End of Year verification
• CTE can run the “CTE Verification Report” in MDOE’s NEO

StateID F_name L_Name DOB Start Date Exit Date CIP IRA

*Status

5487856 Shawn Lagasse 01/01/66 09/01/17 2/12/18 99.0001

Red Cross First Aid Leaver/Dropout

0000002 Beru Lars 05/18/01 09/04/17 06/15/18 01.0001

Completer

0000002 Beru Lars 05/18/01 09/04/17 06/15/18 15.0805

BOCCE Certified Completer

0000222 Dex Jettster 04/16/02 01/12/17 06/13/18 12.0503

ServSafe Manager Completer

Total CTE Participation Enrollment:

4

*Additional columns/fields not shown Total CTE Completers: 3 Total CTE Leavers/Dropout: 1

May not need to submit to any additional departmental reports. May automatically extract whatever has been entered into Synergy on a certain date

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How completion data is captured

How student discipline is captured &

• ther student related reportable data

7/25/2017 8 How student discipline is captured & other student related reportable data

Training:

Aug 16th @ 8:30am (online or in Augusta)

http://events.egov.com/eventreg/ME/event.htm?name=doesynergytrainingcte

• How to create upload for Concurrent enrollments
• How to create upload for CTE Program enrollment
• How to report Bullying (MDOE but outside of the CTE Team)
• How to report Truancy (MDOE but outside of the CTE Team)*
• How to report Behavior (MDOE but outside of the CTE Team)
• How to report Attendance (MDOE but outside of the CTE Team)*

How to submit Restraint-Seclusion data will be provided in SY 2018-19 Reports dates can be found at: https://neo.maine.gov/DOE/neo/DCAR/Calendar

* Training will be provided. The determination if CTE’s must report will be shared after Aug 31st.

DC&R Calendar

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How staff data is captured How staff data is captured

• All staff data is collected in NEO Staff.
• CTE is currently Non-EPS
• https://neo.maine.gov/DOE/neo/DCAR/Calendar

Enter the system by searching

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If found, make selection If not found, add New

How staff data is captured

One person can have several assignments and roles

FTE 0.50 FTE 0.25 FTE 0.25

How staff data is captured

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How staff data is captured

Position Listing

Code Position Name Code Position Name Code Position Name Code Position Name 3000 Administrative Assistant/Secretary 3027 Curriculum Coordinator 3047 Facilities-Custodial/Maintenance 3070 Psychometrics/Psychological Ex 3004 Adult Education Assistant Director 3114 Data Specialist 3048 Facilities-Director/Manager 3067 Recreation/Therapetic Recreation Specialist 3001 Adult Education Director 3028 Dean 3054 Food Service Manager I 3071 Referee 3002 Assistant Dean 3029 Department Head 3055 Food Service Manager II 3074 School Psychologist 3003 Assistant Principal 3031 Dir/Sup of Transportation 3053 Food Service Staff 3075 School Security 3006 Asst Superintendent of Schools 3033 Director of Data Services 3340 Gifted and Talented (GT) Teacher 3076 School Social Worker 3007 Athletic Director 3034 Director of Guidance 3056 Guidance Counselor 3098 Security Director 3008 Athletic Trainer 3035 Director of Health Services 3317 Health Assistant 3077 Sign Language Interpreter 3009 Attendance Coordinator 3100 Director of Operations 3057 Instructional Coach 3005 Special Education Asst Director 3010 Audiologist 3036 Director of Student Activities 3058 Integrated Pest Management Coordinator 3078 Special Education Consultant 3011 Board Certified Behavior Analyst 3113 Director of Technology 3059 Interpreter 3030 Special Education Director 3012 Bookkeeper 3037 Director School Performance Management 3107 Interpreter or Transliterator for the Deaf 3079 Special Education Teacher 3013 Bus Driver 3050 Director/Supervisor Assistant of Food Service 3060 Librarian/Media Specialist 3081 Speech - Language Pathologist 3014 Bus Mechanic 3051 Director/Supervisor of Food Service I 3108 Licensed Clinical Professional Counselors 3112 Speech - Language Pathology Aides and Assistants 3015 Business Administrator/Manager 3052 Director/Supervisor of Food Service II 3109 Licensed Marriage and Family Therapists 3080 Speech & Hearing Clinician 3016 Career Technical Educ Asst Director 3038 Dropout Prevention Coordinator 3061 Literacy Specialist 3082 Student Monitor 3017 Career Technical Educ Director 3039 Ed Tech I 3063 McKinney-Vento Liaison 3102 Substitute Ed Tech 3018 Career Technical Educ Evaluator 3040 Ed Tech I - Library/Media 3064 Nurse 3103 Substitute Other 3105 Certified Assistive Technology Professional 3041 Ed Tech II 3065 Occupational Therapist 3101 Substitute Teacher 3106 Certified Employment Specialist 3042 Ed Tech II - Library/Media 3110 Occupational Therapy Aides 3062 Substitute Teacher - Longterm 3019 Chemical Hygiene Officer (CHO) 3043 Ed Tech III 3066 Orientation and Mobility Specialist 3083 Superintendent of Schools 3020 Classroom Teacher 3044 Ed Tech III - Library/Media 3104 Other Special Education Services Provider 3084 Supervisor of Instruction 3021 Coach (Athletic) 3045 Employment Coordinator 3068 Physical Therapist 3085 Talent Development Strategy Coordinator 3022 Co-Curric (Non-Athletic) 3090 English Language Learner Teacher 3111 Physical Therapists Assistant 3086 Teacher Support Team Member 3023 Computer Maintenance 3096 English Language Learners Program Director/Coordinator 3115 Physician/Doctor 3092 Teaching Principal 3024 Computer/Technical Coordinator 3046 Facilities-Buildings & Grounds Supervisor 3069 Principal 3093 Technology Integration Coordinator 3025 Co-Op Director 3094 Title I Coordinator 3026 Counselor or Rehabilitation Counselor 3091 Title I Teacher 3088 Van Driver 3089 Volunteer Coordinator

http://www.maine.gov/doe/data/staff/neo_staff/help/index.html Non-teaching assignment

How staff data is captured

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Teaching assignment

How staff data is captured

• If Classroom Teacher is selected:
• Subject Matter = CTE Career Clusters (17 possible for Maine)
• Courses= CTE CIP Programs approved for the CTE

CTE’s will only see the Clusters their approved program belong too

Min 4 programs Min 11 program

How staff data is captured

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How staff data is captured

If Perkins funds are used to pay the position, select “Perkins” from the Funding Source

How staff data is captured

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How staff data is captured

Sample Report

NEO Staff Completion Hierarchy

Non-Teaching CTE Teaching “Maine Schools” needs to be updated yearly before adding staff “Maine Schools” needs to be updated yearly & Program needs to be approved before adding staff

7/25/2017 15 NEO Access request:

http://www.maine.gov/doe/data/documents/NEO_Access_Request_Form.xlsx

MDOE Data Helpdesk

Homepage:

http://www.maine.gov/doe/data /helpdesk.html

Often referred to as the “Lighthouse” page

How facility data is captured

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MOA

Construction year the main facility Construction year of any additions/remodels Classroom/lab capacities

CSR Facility Report

Construction year the main facility Total square footage space Have there been addition(s) to the original construction? Please elaborate the different construction projects and the years in which they took place.

How facility data is captured

CTE T eam is not required to report any federal or state facility data but does collect some information to satisfy other requirements (narratives)

CSR Program Report PROQ04 What is the average number of students per session, per day? PROQ34 What is the square footage of the classroom? PROQ35 How many students can the classroom comfortably seat? Elaborate about the current classroom configuration and if the program's needs are currently met. PROQ36 What is the shop/lab space's square footage? PROQ37 Describe the current lab/shop tool and equipment space and elaborate if this program or the selected industry standard requires additional space. PROQ38 Describe the current lab/shop storage space and elaborate if this program or the selected industry standard requires additional space.

How facility data is captured

CTE T eam is not required to report any federal or state facility data but does collect some information to satisfy other requirements (narratives)

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Current New Program Application Question Type

III.A.1.C

Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, and Section 504 of the Rehabilitation Act of 1973. Also, vocational education program guidelines for eliminating discrimination and denial of services on the basis of race, color, national origin, sex and handicap (1979). Yes/ No

III.A.4

Facilities must be in accordance with State Board of Education School Building Construction Rules Yes/ No

V.A

Description of facilities needed or to be used Narrative

V.B

Compliance with School Building Construction Rules Yes/ No

V.C

Accessibility Yes/ No

How facility data is captured

CTE T eam is not required to report any federal or state facility data but does collect some information to satisfy other requirements (narratives)

How equipment and tech data is captured

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Current New Program Application

VI.A.1

Major equipment to be purchased (narrative list)

VI.A.2

Major equipment to be utilized (source) (narrative list)

VII.A

Total Equipment Cost

VII.B.4 Equipment rental

CSR Program template

PROQ40 Describe and summarize activities or areas of needed program

• improvement. For example; tools, space, equipment, professional

development, etc...

Perkins Application

MDOE’s shares equipment narratives in our CAR report Example: In SY 2016, 70% of total funds were used to purchase equipment. Found by extracting data from 6150 Minor Equipment & 7300 Equipment

How equipment and tech data is captured

CTE T eam is not required to report any federal or state facility data but does collect some information to satisfy other requirements (narratives)

How Funding & Expenditures data is captured

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How Funding & Expenditures data is captured

Some of MDOE Funding & Expenditures Reports

Leased Space Application Quarterly Budget Revenue Quarterly Actual Expenditures Quarterly Actual Balance Sheet EFF-10 School Facilities Inventory EFT-24 Transportation Vehicle and Operations Report EFT-21 Transportation Safety and Training Report Quarterly Budget Expenditures EF-M-43 Out of District Special Education, Homeless and CTE Transportation Data Report

Visit DC&R Reporting Calendar for more details on each. https://neo.maine.gov/DOE/neo/DCAR/Calendar

How Funding & Expenditures data is captured

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How Funding & Expenditures data is captured How Funding & Expenditures data is captured

Expenditures Fund Program Function Object Cost Center Actual Amount

PROFESSIONAL SERVICES AUDITORS 1000 2310 3460 900 $10,500.00 SUPPLIES NON INSTRUCTIONAL 1000 2310 6000 900 $2,304.27 DUES & FEES 1000 2310 8100 900 $2,831.13 ADVERTISING 1000 2500 5400 900 $1,777.56 TECHNICAL SERVICES 1000 2580 3500 900 $58,074.60 TECHNOLOGY RELATED HARDWARE 1000 2580 7340 900 $379.90 EQUIPMENT 1000 2500 2330 7300 900 $680.57 SUPPLIES INSTRUCTIONAL 1000 9600 2330 6100 350 $3,887.10 EQUIPMENT 1000 9600 2330 7300 350 $651.91 SUPPLIES NON INSTRUCTIONAL 1500 6000 2329 6000 400 $73.28 DUES & FEES 2460 2500 2330 8100 900 $34,703.64 PROFESSIONAL EDUCATIONAL SERVICES 2900 2580 3200 900 $3,548.11 TECHNOLOGY RELATED SOFTWARE 2900 2580 7350 900 $74,097.66 SUPPLIES NON INSTRUCTIONAL 2920 2541 6000 900 $250.00

7/25/2017 21 Perkins Performance Indicators See Updated handout

Perkins Indicators pg. 1 Perkins Indicators pg. 1

Perkins Performance Indicators

Updated: 07/2017 Changes for 1/2015

• no formula changes
• changes to add clarification

1S1 Academic Attainment in Reading/Language Arts (N142) 1S2 Academic Attainment in Mathematics (N142) 2S1 Technical Skill Attainment (N157) 3S1 School Completion (N082, N083) 4S1 Student Graduation Rates (N154) 5S1 Placement (N158, N169) 6S1 Nontraditional Participation (N155) 6S2 Nontraditional Completion (N156) Current File structures: http://www2.ed.gov/about/inits/ed/edfacts/sy-##-##-nonxml.html Replace the ##-## (ex: 09-10) with a school year and the details should appear

Perkins Indicators pg. 2 Perkins Indicators pg. 2

Performance Indicator Details

1S1 Academic Attainment in Reading/Language Arts (N142) Federal Definition

Numerator:

Number of CTE concentrators who have met the proficient or advanced level on the Statewide high school reading/language arts assessment administered by the State under Section 1111(b)(3) of the Elementary and Secondary Education Act (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education.

Denominator:

Number of CTE concentrators who took the ESEA assessments in reading/language arts whose scores were included in the State’s computation of AYP and who, in the reporting year, left secondary education. Total Count of RLA Proficient CTE Seniors Total count of CTE students with a one of the following statuses: Proficiency or Advanced Proficiency in RLA Total Count of RLA CTE Seniors Total count of CTE students with a one of the following statuses: Proficient, Not Proficiency, Limited Proficiency or Advanced Proficiency in RLA Formula

(Total Count of RLA Proficient CTE Seniors) / (Total Count of CTE Seniors

Notes:

Perkins Indicators pg. 3 Perkins Indicators pg. 3 1S2 Academic Attainment in Mathematics (N142) Federal Definition

Numerator:

Number of CTE concentrators who have met the proficient or advanced level on the Statewide high school mathematics assessment administered by the State under Section 1111(b)(3) of the Elementary and Secondary Education Act (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education

Denominator:

Number of CTE concentrators who took the ESEA assessments in mathematics whose scores were included in the State’s computation of AYP and who, in the reporting year, left secondary education. Total Count of Math Proficient CTE Seniors Total count of CTE students with a one of the following statuses: Proficiency or Advanced Proficiency in Math. Total Count of Math CTE Seniors Total count of CTE students with a one of the following statuses: Proficiency, proficiency, limited proficiency and advanced proficiency in Math. Formula

(Total count of Math Proficient CTE Seniors) / (Total count of CTE Seniors)

Notes:

Perkins Indicators pg. 4 Perkins Indicators pg. 4

Performance Indicator Details

2S1 Technical Skill Attainment (N157) Federal Definition

Numerator:

Number of CTE concentrators who completed (at least 80% of the standards guiding the State approved program) during the reporting year.

Denominator:

Number of CTE concentrators who have completed their secondary CTE program and left secondary education during the reporting year. Count of CTE seniors Completers Count of CTE seniors students who have an exit status of “Completer” Count of CTE seniors Count of CTE seniors student who have exit status of Completer, Transfer, Leaver/Dropout/Exploratory Exit, Death, Null or Blank Formula

(Count of CTE seniors Completer) / (Count of CTE seniors) **Image will be updated once Edupoint Synergy is fully released

Notes:

Perkins Indicators pg. 5 Perkins Indicators pg. 5

Performance Indicator Details

3S1 School Completion (N082, N083) Federal Definition

Numerator:

Number of CTE concentrators who earned a regular secondary school diploma and have left secondary education during the reporting year.

Denominator:

Number of CTE concentrators who left secondary education during the reporting year. Count of CTE seniors w/ reg diploma (083) Count of CTE seniors who earned a regular diploma Count of CTE seniors (082) Count of CTE seniors Formula

(Count of CTE seniors with a regular diploma) / (Count of CTE seniors)

Notes:

Perkins Indicators pg. 6 Perkins Indicators pg. 6

Performance Indicator Details

4S1 Student Graduation Rates (N154) Federal Definition

Numerator:

Number of CTE concentrators who, in the reporting year, were included as graduated in the State’s computation of its graduation rate

Denominator:

Number of CTE concentrators who, in the reporting year, were included in the State’s computation of its graduation rate as defined in the State’s Consolidated Accountability Plan Count of cohort graduated CTE seniors Count of senior students who have a status graduated and appear

• n the year’s cohort graduation State rate list.

Count of CTE cohort seniors Count of CTE cohort seniors appear on the year’s cohort graduation State rate list. Formula

(Count of cohort graduated CTE seniors) / (Count of CTE cohort seniors)

http://www.maine.gov/education/gradrates/gradratefaq.pdf *student must appear on the cohort list to be counted

Perkins Indicators pg. 7 Perkins Indicators pg. 7

Performance Indicator Details

5S1 Placement (N158, N169) Federal Definition

Numerator:

Number of CTE concentrators who completed a secondary CTE program, attained a high school diploma and left secondary education in the reporting year and were placed in postsecondary education or advanced training, in military service, or employment in the second quarter following the program year in which they left secondary education

Denominator:

Number of CTE concentrators who completed a secondary CTE program, obtained a high school diploma and left secondary education during the reporting year Count of CTE seniors with diploma and were in college, advanced training, military and self-employed.

Extract student’s full name, birthday and submit to the National Student Clearinghouse (NSC). NSC relies instead on name and date matching of birth matching instead of SS#. Secondly, extract student SS# from SIS. Submit SS# to MDOL for the workforce placement data. MDOL can only provide matches using SS#, so that limits the CTE return potential. The MDOL match will also provide number of students who entered military, and the current self-employment rate. Because CTE cannot get 100% matches on this student data without SS#, MDOE-CTE extrapolates the data which is not an exact measure. With the values from NSC and MDOL, CTE applies those percentages to each school’s student population, disaggregated by required reporting categories. For example: NSC returns records for 50% of the students you were seeking. Out of that 50%, 50% are enrolled in postsecondary educational institutions. Now you can surmise that half of the students who graduated from CTE enrolled in PS education. You apply that 50% figure to all graduates at all schools. The same process is used for MDOL data. Since students can only be counted once, manual modifications could be required. Throughout this extrapolation process, it is possible to have a total percentage of more than 100%, which isn’t allowable. If this happens, external adjustment processes (sample size, historical data support) to allow a total value of 100% or less. Also in the CAR report, CTE includes details explaining the lack of complete accuracy for this indicator and explain the current method.

Count of CTE seniors with a diploma Count of CTE seniors who earned a diploma Formula

(Count of CTE seniors w/college, advanced training, military, self-employed) / (Count of CTE seniors with diploma) Note: Data Team & Shawn to create custom report/formula each year until reauthorized

Perkins Indicators pg. 8 Perkins Indicators pg. 8

Performance Indicator Details

6S1 Nontraditional Participation (N155) Federal Definition

Numerator:

Number of CTE participants from underrepresented gender groups who participated in a program that leads to employment in nontraditional fields during the reporting year.

Denominator:

Number of CTE participants who participated in a program that leads to employment in nontraditional fields during the reporting year. Count of nontraditional participants --per program Count of all CTE students who are nontraditional based on gender assignments to the individual programs. Count of participants Count of all CTE students who participated in programs regardless of gender assignments to the individual programs (Count of nontraditional participants --per program) / (Count of participants) Notes:

Perkins Indicators pg. 9 Perkins Indicators pg. 9

Performance Indicator Details

6S2 Nontraditional Completion (N156) Federal Definition

Numerator:

Number of CTE concentrators from underrepresented gender groups who completed a program that leads to employment in nontraditional fields during the reporting year.

Denominator:

Number of CTE concentrators who completed a program that leads to employment in nontraditional fields during the reporting year. Count of nontraditional seniors (concentrators) --per program Count of seniors who are nontraditional based on gender assignments to the individual programs. Count of seniors (concentrators) Count of seniors in all programs Formula

(Count of nontraditional seniors (concentrators)-per program) / (Count of seniors)

Notes: Current File structures: http://www2.ed.gov/about/inits/ed/edfacts/sy-##-##-nonxml.html Replace the ##-## (ex: 09-10) with a school year and the details should appear