HMIS User Meeting April 2018 211 Orange County 1 Agenda - - PowerPoint PPT Presentation

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Aug 15, 2022 169 likes •312 views

HMIS User Meeting April 2018 211 Orange County 1 Agenda Clarity Migration Update - Erin Reporting Webinar - Casey Sending Client Info to Help Desk - Casey Training Materials - Mai Knowledge Base Updates - Mai

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HMIS User Meeting

April 2018

211 Orange County 1

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Agenda

Clarity Migration Update - Erin
Reporting Webinar - Casey
Sending Client Info to Help Desk - Casey
Training Materials - Mai
Knowledge Base Updates - Mai
CSV Conversion for APRs and CAPERs - Elizabeth
HIC/PIT - Elizabeth
HMIS Forms - Adriana
Spanish Client Consent Form - Adriana
Q&A

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Clarity Migration Update

Clarity is live as of 4/5/18!
Next up: Custom data migration! Includes:

○ Any services that are not in the HUD Data Dictionary ○ Case Notes ○ Documents ○ Custom Fields ○ Coordinated Entry VI-SPDAT questions & Preference Questions

Tentative availability of services, case notes, and CES data is 6/1/18;

meeting to discuss CES data TBD

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Reporting Webinar

Join us for an overview of reporting in Clarity on Thursday May 3rd from 1 to 2 PM! http://ochmis.org

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Sending Client Info to Help Desk

The easiest way to let the HMIS Help Desk know which client and enrollment you need help with is to send us the link to the client’s enrollment

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Sending Client Info to Help Desk

You can also send us the client’s identifier, which you can find on the client’s profile page under the photo section on the Profile tab.

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Training Materials

PDF copy of the HMIS Part 2 Clarity Training available:

http://training.ochmis.org/index.php/course/hmis-part-2-clarity/

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Knowledge Base Updates

All Knowledge Base articles related to version 6 have been

removed

211OC is in the process of creating/updating KB articles for the

new Clarity HMIS

KB articles Suggestions, please send them to HMIS Helpdesk

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CSV Conversion for APRs and CAPERs

APR and CAPER Reports must be converted to the CSV zip file

format required for Repository uploads

APR and CAPER reports are run within the HMIS
Downloaded as Excel files
Converted to CSV zip files outside of HMIS
Knowledge base article will be available

NOTE: SSVF and RHY uploads do not need to be converted

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Demo

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HIC/PIT

All HIC/PIT data has been finalized and sent to agencies for

confirmation

We did not receive requests for corrections to the data, so it will be

submitted as-is

Finalized HIC/PIT data will be submitted to HUD at the end of this

month

HIC beds will then be updated in HMIS
Lookout for a PIT Report sometime in May

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HMIS Clarity Forms

HMIS Intake & Exit Forms have been updated to match Clarity
Forms have been published on the

HMIS Forms and Documents page on our website

Any feedback on the Forms to make the data entry process

easier is greatly appreciated!

Spanish Intake and Exit forms are up next

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Spanish Client Consent Form

Client Consent Form has been translated into Spanish
Form has been published on the HMIS Forms and Documents

page on our website

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Q&A

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