Hilltop Tacoma Link Extension System Expansion Committee 06/11/2020
Why we are here Hilltop Tacoma Link Extension Update • Information only briefing of current project status Today’s Proposed Board Actions • To inform the System Expansion Committee for recommendations to Board to increase the project budget and increase contingency for construction and professional services contracts 2
Today’s Presentation • Project Overview • Financial Snapshot • Risk and Contingency Management • Schedule • Construction Work Underway • Community Outreach • Issues and Challenges • Lessons Learned • Questions 3
Hilltop Tacoma Link Extension (HTLE) Project Overview • 2.4 mile extension • Seven new station platforms • Five new vehicles • Operations and Maintenance Facility expansion • Revenue Service Date: May 2022 4
Current HTLE Financial Snapshot Project Baseline Budget $217.3 Committed $202.7 93% Incurred $118.6 55% • Financials as of April 2020 • Project baselined in September 2017 • Year of Expenditure dollars • Trends indicate the baseline budget of $217.3M requires a supplement to address updated estimate at completion. 5
HTLE Risk and Contingency Management May 2019 • Quantitative Risk Assessment 20% likelihood of meeting project budget 80% likelihood of meeting revenue service date Contingency forecast – minimum level by Q3 2019 September 2019 • Minimum contingency level reached Develop Recovery Plan 6
HTLE Risk and Contingency Management October 2019 • Quantitative Risk Assessment/Recovery Workshop Contractor and City of Tacoma stakeholders Developed Recovery Plan December 2019 • ST Board briefing and construction contract contingency increase April 2020 • Quantitative Risk Assessment • Update estimate at completion • Plan for Q1 quantitative risk assessment 7
Schedule 2018 2020 2022 City of Tacoma Pre-construction utility relocations Sound Transit Heavy utility work OMF construction Civil and systems construction** System testing and pre-revenue service Construction includes: *Water main, sanitary and storm sewer relocations and new water service connections. **Operations and Maintenance Facility, stations, artwork, track, traction power substations, contact system poles, signalized intersections and repaved roadway. 8
Construction Headings (Work Zones) • Heading 1 – Commerce St./Stadium Way to Division Ave. • Heading 2 – Stadium District 2A – Stadium High School 2B – N. Tacoma Ave./N. 1st to Division/MLK • Heading 3 – MLK/Division to MLK/S. 19th • Operations and Maintenance Facility Expansion 9
Heading 1 9th/Commerce to Stadium Way/Division Avenue 10
Heading 2 – Stadium District Stadium High School to Division Ave./MLK 11
Heading 3 - Hilltop District MLK/Division Street to MLK/S.19th 12
Operations and Maintenance Facility E. 25th Street 13
Community Outreach • During COVID-19: virtual meetings, email, phone, mailed notification, social media, weekly construction alerts to about 5,000 subscribers • Before COVID-19: more in-person activities -- business visits, stakeholder briefings, community meetings, and events • Collaborate with partners • Coordinate access and signage • Respond to questions and issues 14
Key Issues and Challenges • Maintaining a high level of safety awareness and accident prevention • Tight budget and limited contingency • Potential construction contract claims • Stakeholder and neighborhood impacts during construction • Unidentified utilities/differing site conditions • Public outreach during construction • Impacts to operations - cutovers 15
Lessons Learned For at-grade construction in City ROW, the agency should consider: Design • Update Agency engineering procedures to include prescriptive requirements for subsurface investigations during planning and design Construction • Contract delivery method – allocation of risk • Consider shared risk on third party utility relocation • Consider the use of incentives to reduce impacts to the community and/or improve schedule performance • Ensure adequate contingencies 16
Today’s Proposed Board Actions
Proposed Board Actions • Resolution No. R2020-12 – Amending the Adopted 2020 Budget by increasing the baseline budget by $35,400,000 18
Illustrative - Not to Scale Hilltop Tacoma Link Extension: Baseline Budget: $217.3M ALLOCATION $ COMMITMENTS Construction $217.35M Development Project Today’s Action 19 Approved Future Action
Illustrative - Not to Scale Hilltop Tacoma Link Extension: Board approves $35.4M for increase in ALLOCATION $ COMMITMENTS baseline budget Construction $252.75M Project Dev. Today’s Action 20 Approved Future Action
Proposed Board Actions • Motion No. M2020-31 – Increase the construction contract contingency in the amount of $27,400,000 • Motion No. M2020-32 – Increase contract contingency for design services during construction in the amount of $1,000,000 • Motion No. M2020-33 – Increase the contract contingency for construction management consultant services in the amount of $2,070,000 • Motion No. M2020-34 – Execute a planned contract modification for Tacoma Link LRV engineering and inspection consultant services in the amount of $1,997,814 21
Illustrative - Not to Scale Hilltop Tacoma Link Extension: Baseline Budget: $252.7M ALLOCATION $ COMMITMENTS Construction $252.7M Project Dev. Today’s Action 22 Approved Future Action
Illustrative - Not to Scale Hilltop Tacoma Link Extension: Board approves Motion No. 31 through Motion No. 34 ALLOCATION $ COMMITMENTS Construction $252.7M Project Dev. Today’s Action 23 Approved Future Action
Link Light Rail Portfolio Project Name Project Budget Project % Projected Budget Surplus (in millions) Complete (in millions) Northgate Link $1,899.8 94.9% $52.5 plus project reserve of $50 Hilltop Tacoma Link $217.3 55.8% -$35.4 East Link $3,677.2 78.2% Trending below budget Lynnwood Link $6,753.1 Too early to project Federal Way Link Downtown Redmond Link OMF East $449.2 83.6% Trending below budget Other Projects at or Near Surplus varies by project Completion 24
Thank you. soundtransit.org
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