guide you through some key information about beginning your journey - - PDF document

• We are pleased that you will

be joining us in September and we are looking forward to meeting you soon.

• The following slides will guide

you through some information about beginning your journey

• here. We hope that it will

equip you to make a confident start.

Welcome to Exeter College. We are pleased that you will be joining us in September and we look forward to meeting you soon. Thank you for viewing our 'Headstart' presentation. The aim of Headstart is to help you get to know more about Exeter College and to equip you with important information to help you make a confident start to your time here. Ordinarily, we would invite you in to College for a Headstart meeting, to have a tour

• f the site, meet some of the staff and familiarise yourself with the facilities.

Unfortunately, due to the worldwide pandemic, we are unable to do this at this stage. We look forward to meeting you in person, but until then the following slides will guide you through some key information about beginning your journey at Exeter College. 1

Do yo you have ve any questions about starting at Exe xeter College? ? Have ve a think and see if they y are answered in this presentation.

• Is there anything you really want to know?
• Is there something that is worrying

you about starting at Exeter College?

• What do you think will be the biggestchange

for you?

I'm sure that you have many questions about what it will be like at Exeter College. It is important that you have these answers so we have made this presentation to help

• you. Make a note or remember any questions that you have and see if the answers

are given in the presentation. 2

This is an example of the letter you will receive with all the information for enrolment.

This is an example of an enrolment invitation letter that we have used in previous years. Due to current government guidelines, things are likely to be different this year, but until we have a clear picture we will not be able to let you know exactly what this will look like. Please be assured that we will that we will be following all government and health guidelines and we will let you know as soon as possible, and in plenty of time, how the enrolment process will work. The letter will let you know where and when you need to attend and any items you will need to bring with you. Please make sure that you let us know of any changes of address or email and if you are using an email you were given at school, you need to update this to a personal

• ne as some schools may remove those email accounts over summer.

Be aware of updates and please keep these safe so that you will have all the information you need. 3

Enrolment- What? Where? When? Who?

Where will I go? Who will I meet? What will happen next? GCSE results day- what if you don’t get what you wanted?

The letter will tell you where you need to go for enrolment; you can use google maps if you are unsure how to get there and you will see pictures in the later slides to help you recognise the buildings. You may find it useful to have the presentation on your phone so that you can use it when you come in for enrolment. When you arrive to enrol there may be a lot of people around. You can ask any member of staff (wearing blue 'Exeter College' tops) to help you know where to go. You may be asked to go to a SEN interview before your main interview, this is to discuss any learning needs that you may have to ensure we support you during your time at college; the staff there will help you get to your subject interview afterwards. At your subject interview, you will likely meet a member of staff from the faculty you will be joining. In some cases, the person you meet may be your future tutor. You will usually work your way around the building so that you can pay any fees, have your picture taken for your college ID, join the student union etc. This may be different this year but you will be well informed about how things will work. If at any point you are unsure of where to go, please ask a member of staff. Don't panic if you didn’t get the results you wanted- the staff at your subject interview will help and advise you. 4

August

M T W TH F S S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

September

M T W TH F S S 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

GCSE Results

Enrolment Days Induction Days 1st Day ED

These dates could change-please be aware of updates.

Here is a likely calendar of events - GCSE results day is set to be on 20th August. The enrolment days are between 21-28 August, you will only need to come in on one day and your enrolment letter will tell you when you need to come in. The purpose of the induction days is to enable you to come in and get to know the rooms, students and staff you will be with for the year. Each department does this differently. The first day of teaching is due to start on the 7th of September. 5

Example timetable for inducti tion days. s.

9 - 12.00 12 – 1 1 – 3 Thursday 5th September Tutorial welcome - introductions and ice breaker activities. All faculty introduction. Lunch. LRC intro and 1:1s 9- 12 12- 1 1- 1.30 1.30-3 Friday 6th September Your tutor will decide what to do during this time- it may be something to help introduce you to your subject or may be team building exercises. Lunch. Fresher’s fair. You will travel with your tutor to the fair and return with them afterwards. Tutorials and 1:1s

This is an example of what may happen on induction days- each department does things differently. Some of these activities, such as the all faculty introduction and the freshers fair, are likely to be quite busy. If you feel this might be too busy for you, please speak to your tutor. The tutorials and 1:1 sessions give you the chance to get to know your tutor group and have time to talk with your tutor. This is a good opportunity to speak to your tutor about any learning needs you may have and what has helped you in the past. The freshers fair gives you the opportunity to join groups that may be of interest to you and to see the variety of clubs you can access. 6

What do you think your tutor will talk to you about in tutorials?

Safeguarding Health and wellbeing Financial awareness Emotional health and wellbeing Managing Stress Exam preparations Progression Transitions Online safety Equality and diversity Safety of you and others Employability

Tutorials. Tutorials may be similar to those you had at secondary school. Here is an example of the things you may cover in these sessions. Some of these may be carried out on a 1:1 basis throughout the year so that the tutor can check in with you and make sure that everything is going well. 7

The Student Hub- This allows you access to a number of different areas where you can access all you need to help you with your time at Exeter College.

This slide shows the Student portal homepage- here you can find many useful tabs to support you whilst at College. My eILP gives you access to information including your timetable, attendance, assignments etc. WHAM gives you access to wellbeing and health advice, including how to get in touch with our dedicated safeguarding and wellbeing team. Office 365 with your Exeter College ID you have access to a range of Microsoft applications that you may need to use for your course. Moodle is where you might find some of your resources and assignments. Some courses may use apps such as OneNote or Teams which are accessible via your student account. The LRC portal (Learning Resource Centre) will give you access to the digital library and will allow you to make bookings for the LRCs as well as plenty of information about things such as study skills. Learning support and Assistive Tech This tab gives you access to a range of information and guides about different areas of learning needs. It also gives you information about learning support and study skills and how to find help if you need

• it. The assistive tech section outlines and directs you to a range of apps, software and
• ther technology that may support you in your studies.

8

Student eILP.

This is an example of what the eILP (electronic individual learning plan) looks like. Here you can access your timetable and calendar and view your absence percentage. You can use the eILP to report if you aren't able to come to college. You will need to select from a number of reasons given and record the dates you will absent. This is the process you need to follow to report your absence and it is best to do this as soon as possible. The information will be added to your attendance record. The eILP can be accessed through tablet, computer or phone. 9

Assistive Technology

• We use a range of different apps

and software at the college and recommend students to use the different features that may help them with their work.

• You may want to download some of

these before the academic year starts to give you a good start.

The apps and software we use have many different accessibility features that can help in a number of different situations, here are some examples. Office Lens on most phones enables you to take pictures of printed text and 'immersive reader' can read this text aloud to you. Office Lens can also let you take pictures of printed text and turn them into editable word documents. This is useful for many tasks, for example you can complete handouts on your phone. On computers, the 'immersive reader' feature in Word can read word documents out so that you can listen to it- this is really useful for proofreading. Word also has speech to text option so you can use this instead of typing out your work - this is great for note taking and capturing ideas. Outlook is where your Exeter College emails will go- you will need to check it

• regularly. This also has 'immersive reader' to read out any attached word documents.

OneDrive is where you can save and organise your documents and have access to them from college, home, or on the move. Another app that some of the teachers use in OneNote, where teachers can share resources and you can also use to keep and organise notes your way. All new students will have an assistive tech workshop to attend with their tutor group so you can see it in action. 10

Hele Road Site. Tower and Hele Building.

In the next few slides you will see images of the different College sites and buildings. Each faculty is located differently so it is a good idea to familiarise yourself with the different buildings and the maps on the later slides. This slide shows images of Hele Road site, this is the largest site for Exeter College. Classrooms for many A-Level subjects are situated in the Tower building. There is also a lecture theatre, the management team and admin office and classrooms for adult learners. Hele Building is lesson space for Health and Social care classes. There is some construction work going on here at the moment to build The Institute of Technology so it may look a bit different when you join us in September. 11

Hele Road Site- Laurence Building

The Laurence Building is where the classes for Hospitality (catering), Hair and Beauty are held and can be found behind the tower building. 12

Hele Road Site- Support

You can access support services at the Hele Road Site- At Greystone House you can find support for wellbeing and at the Study Centre you can enquire about learning

• support. Both of these can also be accessed through the student portal or through

your tutor and we will have more information about this later in the presentation. 13

CCI and Sports Centre

The CCI (Centre for Creative Industries) and Sports centre located just behind Queen Street) are where a lot of the Arts, Media, Performing Arts and Sports lessons are

• held. There are sports halls, a dance studio, theatre, radio station, filming studio and

art rooms for students to use. Also located on this site is the gym which is available for students to use with a special student membership price. 14

Victoria House

Victoria House (or Vic House as most call it) is located opposite Exeter Central train station. Vic House is where the lessons for IT, business, travel and tourism are held alongside some sports, arts and music lessons. 15

Maths and Science Building- MAS

Virtul Tour of MAS building-https://my.matterport.com/show/?m=13LRXQs5roV

The Maths and Science building hosts most of the related A-levels and is located near to the clock tower. If you are taking a course in this building, you may want to take a look around this virtual tour- https://my.matterport.com/show/?m=13LRXQs5roV 16

Engineering and Construction

Engineering and Construction courses are held at different sites which are located in Sowton and Monkerton. The construction centre provides a practical training space for all of the construction and building services courses. The technology centre is a learning space for engineering, aerospace and automotive students. 17

Other sites (and those still to come)

Exeter college has more learning and non-learning sites, these include Haven Banks Outdoor Education Centre, sports venues, the college nursery and the Institute of Technology building which is under construction and due to be completed in 2021 at the Hele Road Site. 18

This is a map of the main sites in Exeter city centre. Have a look at the map- is there anywhere you recognise? If you are coming in by bus or train, can you locate your stop on the map? How will you get to your building? 19

Site Addresses

This slide gives you the address and postcodes for different sites. You can use google maps or another online route planner to plan your journey to the site you will be attending. 20

These images show a quick view of the other sites in Exeter and a breakdown of the Hele Road site. How will you get to where you are going? Can you plan your route? You may want to use the internet to help you plan your journey. The other picture is of the Hele site. There are many different buildings at the Hele Road site that we have already seen but this also shows The Tedd Wragg building which is used for foundation studies (Level 1 courses) and fast track subject courses. 21

Where to eat?

There are a number of places to eat located across the college sites. Each site has its

• wn café where there is a variety of food and drink to choose from. There are options

for many different dietary needs. You can pay with cash, card, phone or bursary card if you are receiving this. You can also use these spaces to eat food you have brought with you. Most of the cafés have wifi and computers for students to use. The cafes are open all day and are available to use when you have a break time or if you have come in to do some extra work. 22

LRCs- Learning Resource Centres

Learning Resource Centres (or LRCs) are learning areas that you can use to study. In the LRCs you can use your own computer, borrow a laptop to use, or use one of the desktops available. You may find that some of your lessons take place in an LRC. As well as the computers, each LRC has a library with books related to the subjects that take place in that building. As well as physical books, Exeter College has an online library you can access by using your college ID and password. Each LRC has members of staff to give technical assistance or help if you have issues with borrowing items or logging on. Some of the LRCs have access to additional resources, for instance, the LRC in the CCI building has camera equipment which can be loaned out to students who need it. Most LRCs also have useful items and even phone chargers you can borrow if your battery is low. LRCs are open every day and on some days they have later opening hours so you can use them if you have some extra work you want to do. 23

Learning Support- Meet the team.

There is a learning support team at Exeter College who may be able to help you with study skills, assistive technology, assignment planning and other areas of learning. If you think you may need help at any point in the year, please get in touch with your tutor and they will be able to refer you to the Learning Support Team. Here are a few photos of some of our staff who are happy to help. 24

25

Greystone House is the home of the student experience department. This is where you can get help for a range of matters. Greystone House is found on the Hele Road

• Site. When you come into the building the reception team, Elaine and Jennifer, will be

able to direct you to the most appropriate support. 26

The safety, health, well-being and welfare of our students is paramount. To help protect our students, our safeguarding team can help with advice or intervention and you can speak to them if you have concerns. Exeter College has a zero tolerance approach to bullying. 27

Financial support is available to students who are on a low income. In order to apply for it, please see the Exeter College website and download an application. The support can help pay for travel and lunch expenses. 28

If you are a child in care, or a care leaver, we have a dedicated member of staff, Hannah, who can help with co-ordinating meetings, financial advice and day to day help. 29

Wellbeing is an important issues at Exeter College and to support our students we have a range of services you can access. As well as our staff who are happy to talk to you, we also have an online platform with information and links available 24 hours a day through the student portal. 30

Good health is an important aspect of learning. If you have a health condition you think we should know about, please make sure that you complete a health declaration form which will be screened by our college nurse, Rosa. This will make sure that we are aware of anything we need to do to help with your condition. If you feel you need some advice on a medical issue, someone is available through a drop in service at Greystone House. There is also medical advise on the WHAM section of the student portal. 31

Exeter College has a faith and contemplation room which is available to use for all students to practice your faith or to use for quiet contemplation. It is managed by the reception staff at Greystone House and is for use by one student at a time. If you would like to use the room please speak to reception first. 32

The careers and university advice team can help you plan your future. No matter where you want to be, the team will help with information and advice to help you get

• there. Appointments can be made through the college student portal.

33

Enrichment activities are organised around college for students to learn new skills and try out new hobbies. It can be a great way to have some fun and make some new

• friends. There is everything from creative writing to Jiu Jitsu!

The ECSU is the Exeter College Student Union and is run by students, for students. They run events and groups to help spread awareness as well as representing students at management meetings. The ESCU also sell TOTUM cards which are what you need to access student discounts at a number of places. 34

Tim imetable les

9am 10am 11am 12am 1pm 2pm 3pm 4pm Monday Tuesday 9am 10am 11am 12am 1pm 2pm 3pm 4pm 9am 10am 11am 12am 1pm 2pm 3pm 4pm Wednesday 9am 10am 11am 12am 1pm 2pm 3pm 4pm Thursday 9am 10am 11am 12am 1pm 2pm 3pm 4pm Friday TUT FREE ENRICHMENT & EXTEND LUNCH

Finally, we wanted to give you an idea of what your timetable may look like. Exeter college uses columns to plan their timetables. Each subject is allocated a column and they fit together with other columns to make up your week. This shows all the 6 columns and how they might fit together. This is just an example and is not what your timetable will look like! 35

Tim imetable les

9am 10am 11am 12am 1pm 2pm 3pm 4pm Monday Tuesday 9am 10am 11am 12am 1pm 2pm 3pm 4pm 9am 10am 11am 12am 1pm 2pm 3pm 4pm Wednesday 9am 10am 11am 12am 1pm 2pm 3pm 4pm Thursday 9am 10am 11am 12am 1pm 2pm 3pm 4pm Friday TUT FREE ENRICHMENT & LUNCH EXTEND

If you are doing 3 subjects at A/ AS level, this might be what your timetable for the week looks like. What might you use the time for in between these lessons? Some courses may change through the year, such as IT courses, so you may want to check at the beginning of the year to see if any changes will affect you. 36

Still have questions?

If you still have questions about Exeter College, please contact us on the following email address and someone will be in touch- Headstart@exe-coll.ac.uk We look forward to seeing you In August and hope you have a great summer.

• If you still have questions about Exeter College, please contact us on

the following email address and someone will be in touch-

• Headstart@exe-coll.ac.uk
• We look forward to seeing you In August and hope you have a great summer.

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