GRI 403: Occupational Health and Safety 2018 Introduction to the - - PowerPoint PPT Presentation

GRI 403: Occupational Health and Safety 2018

Introduction to the updated Standard

11 October 2018

Presenters

Rumyana na T Tane neva Coordinator Corporate & Stakeholder Engagement GRI Laura E Espin inach Senior Manager Standards Division GRI Kirsten M n Margrethe he H Hov

• vi

Vice-president and head of Extra-Financial Reporting Norsk Hydro ASA Veronic nica Wachong hong Coordinator Standards Division GRI

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To Topic Date Ti Time Introduction to the GRI Standards 19 April 8.30 AM CET & 4.30 PM CET Review of Management Approach and Topic- Specific Standards 3 May 9.00 AM CET & 4.30 PM CET An Update on the Revised Standard GRI 303: Water and Effluents 11 September 9.00 AM CET & 4.30 PM CET An Update on the Revised St Standard GR GRI 403 403: Occupational He Health & & Sa Safety 11 Oc 11 October 9.00 A 00 AM CET & 4.30 P 30 PM CET GRI and the Sustainable Development Goals 16 October 9.00 AM CET & 4.30 PM CET Materiality: A Deep Dive November (date TBD) 9.00 AM CET & 4.30 PM CET

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Agenda

• Introduction – 5 min
• Context for the review of GRI 403 – 5 min
• Features of the Standard – 25 min
• Implementation of GRI 403: Kirsten Hovi, Norsk Hydro – 15 min
• Q&A – 10 min

Context for the review of GRI 403

Why review GRI 403?

• Striving for safe and healthy work environments globally

remains a critical challenge and is highlighted by the UN Sustainable Development Goals (SDGs)

• Room for improving current reporting practice, such as

lack of comparability and overreliance on productivity measures and lagging indicators

• Emerging trends such as implications of changing

employment relations and increasing health risks related to lifestyle

• Recent developments in occupational health and safety

management system standards

Please visit the GSS SSB web ebsite for more information about the standard setting process and the development of this Standard

Development of GRI 403

• The Standard is issued by the Global Sustainability

Standards Board (GSSB), GRI’s independent standard- setting body, following its Due Process Protocol

• The Standard has been developed through a transparent

and inclusive process and in the public interest, including:

• input from an expert multi-stakeholder working group, with

representatives from labor, civil society, investors, business and international and governmental institutions

• nearly 600 comments from stakeholders received on the

exposure draft

Development of GRI 403

Wor

• rking g

grou

• up me

memb mbers f from

• m:
• Canadian Labour Congress
• Center for Safety and Health

Sustainability

• European Trade Union Institute
• George Washington University
• Heineken International
• Institution of Occupational Safety and

Health (IOSH)

• International Labour Organization (ILO)
• International SOS Foundation
• Irish Congress of Trade Unions
• LafargeHolcim Ltd
• Norsk Hydro ASA
• Sustainalytics
• U.S. Occupational Safety and Health

Administration

• University of New South Wales
• Vitality Group

Please visit the GSS SSB web ebsite for more information about the standard setting process and the development of this Standard

• The Standard is issued by the Global Sustainability

Standards Board (GSSB), GRI’s independent standard- setting body, following its Due Process Protocol

• The Standard has been developed through a transparent

and inclusive process and in the public interest, including:

• input from an expert multi-stakeholder working group, with

representatives from labor, civil society, investors, business and international and governmental institutions

• nearly 600 comments from stakeholders received on the

exposure draft

• It represents internationally-agreed

best practice and recent developments in occupational health and safety management and reporting

• It aligns with key instruments of the

ILO, the new ISO 45001 management system standard, and the Sustainable Development Goals

• It applies to any organization,

regardless of size, type, sector or geographic location

About the updated GRI 403

Features of the updated Standard

Key features of GRI 403

Holistic approach to health and safety at work – with a focus

• n prevention

Broad scope of workers – responsive to the modern world of work Greater focus

• n assessing

impact on workers’ health – beyond lost time Greater emphasis on health and wellbeing Improved methodologies for calculating work-related injuries and ill health

Holistic approach to health and safety at work – with a focus on prevention

• The Standard takes a holistic approach, covering both the

prevention of harm and the promotion of health – with a particular focus on prevention

• It includes new specific management approach content,

covering key leading indicators such as the presence of a management system based on recognized standards/guidelines or active engagement of workers

• There is an emphasis on the identification of hazards and

assessment of risks, and the application of the hierarchy of controls to eliminate hazards, all throughout the Standard

• The Standard includes new specific content on health

promotion, including access to healthcare, and programs to address health risks related to lifestyle

• The Standard covers the following subset of workers, for whose
• ccupational health and safety an organization is expected to be

responsible:

• workers who are employees
• ther workers whose work and/or workplace is controlled

by the organization

• cases where the organization is directly linked to significant

impacts on the health and safety of workers by its business relationships

Examples of workers

Broad scope of workers – responsive to the modern world of work

 For both employees s and f for

• r o
• ther wor
• rkers

s whose se w work and/or /or wor

• rkplace

is controlle lled b by the orga ganiz izatio ion: the same reporting requirements apply.  For cas ases es whe here e the he organ anization is direc ectly link nked ed to significant impacts: describe the approach to preventing and mitigating those impacts.

Greater focus on assessing impact on workers’ health – beyond lost time

• The Standard covers significant work-related injuries or ill

health diagnosed by a physician or other licensed healthcare professional, even if they did not result in lost time

• The Standard requires reporting high-consequence work-

related injuries. This uses recovery time for the worker, instead of lost working time for the organization, to determine the severity or consequence of an injury.

high-consequence work-related injury

work-related injury that results in a fatality or in an injury from which the worker cannot, does not, or is not expected to recover fully to pre-injury health status within 6 months

• The Standard places greater emphasis on health:
• Data on work-related ill health has been separated from

injury data

• There are new disclosures on occupational health services,

access to healthcare, and worker health promotion (e.g., smoking cessation)

• It covers emerging occupational diseases, such as

musculoskeletal disorders and mental health disorders

Greater emphasis on health

Work-related diseases represent the main cause of death at work, killing almost six times more workers than occupational accidents

ILO, Global trends on occupational accidents and diseases, 2015

Improved methodologies for calculating work-related injuries and ill health - increasing quality and comparability

• The Standard includes improved methodologies for compiling and

calculating work-related injury and ill health data, such as:

• required formulas for calculating rates of work-related injury
• required absolute data to be provided alongside standardized rates
• required to provide contextual information about how the data have

been compiled, including any assumptions and exclusions

• extensive guidance, definitions and examples for compiling data (e.g.,

how to determine if the injury or ill health is work-related, how to compile commuting incidents, how to report mental illnesses)

Example of required formula

Overview of disclosures

Scope of ‘workers’ in this Standard

403-1 Occupational health and safety management system 403-2 Hazard identification, risk assessment, and incident investigation 403-3 Occupational health services 403-4 Worker participation, consultation, and communication on occupational health and safety 403-5 Worker training on occupational health and safety 403-6 Promotion of worker health 403-7 Prevention and mitigation of occupational health and safety impacts directly linked by business relationships

Management approach disclosures

403-8 Workers covered by an occupational health and safety management system 403-9 Work-related injuries 403-10 Work-related ill health

Topic-specific disclosures

Overview of disclosures

Each disclosure can have additional requirements

• n how to compile or present the information, along

with recommendations and guidance.

Management approach disclosures

103 103-1 Explanation of the material topic and its Boundary 103 103-2 The management approach and its components 103 103-3 Evaluation of the management approach 403 403-1 Occupational health and safety management system 403 403-2 Hazard identification, risk assessment, and incident investigation 403 403-3 Occupational health services 403 403-4 Worker participation, consultation, and communication on occupational health and safety 403 403-5 Worker training on occupational health and safety 403 403-6 Promotion of worker health 403 403-7 7 Prevention and mitigation of occupational health and safety impacts directly linked by business relationships

Reporting the management approach for occupational health and safety

Organizations are required to report on their management approach for occupational health and safety using both the management approach disclosures in GRI 1 103: M Mana nagement Appr pproach and GRI 403: Occupational Health and Safety. The management approach disclosures in GRI 403 are designed to supple plement – and not to

• replace – the content in GRI

103.

For employees and other workers whose work and/or workplace is controlled by the

• rganization:

a. A statement of whether an occupational health and safety management system has been implemented, including whether: i. the system has been implemented because of legal requirements and, if so, a list of the requirements; ii. the system has been implemented based on recognized risk management and/or management system standards/guidelines and, if so, a list of the standards/guidelines. b. A description of the scope of workers, activities, and workplaces covered by the occupational health and safety management system, and an explanation of whether and, if so, why any workers, activities, or workplaces are not covered.

Management approach disclosures

Disclosure 403-1 Occupational health and safety management system

For employees and other workers whose work and/or workplace is controlled by the

• rganization:

a. A description of the processes used to identify work-related hazards and assess risks on a routine and non-routine basis, and to apply the hierarchy of controls in order to eliminate hazards and minimize risks, including: i. how the organization ensures the quality of these processes, including the competency of persons who carry them out; ii. how the results of these processes are used to evaluate and continually improve the occupational health and safety management system. (continues on next slide)

Management approach disclosures

Disclosure 403-2 Hazard identification, risk assessment, and incident investigation

hierarchy of controls systematic approach to enhance occupational health and safety, eliminate hazards, and minimize risks

b. A description of the processes for workers to report work-related hazards and hazardous situations, and an explanation of how workers are protected against reprisals. c. A description of the policies and processes for workers to remove themselves from work situations that they believe could cause injury or ill health, and an explanation of how workers are protected against reprisals. d. A description of the processes used to investigate work-related incidents, including the processes to identify hazards and assess risks relating to the incidents, to determine corrective actions using the hierarchy of controls, and to determine improvements needed in the occupational health and safety management system.

Management approach disclosures

Disclosure 403-2 Hazard identification, risk assessment, and incident investigation (cont.)

For employees and other workers whose work and/or workplace is controlled by the

• rganization:

a. A description of the occupational health services’ functions that contribute to the identification and elimination of hazards and minimization of risks, and an explanation of how the organization ensures the quality of these services and facilitates workers’ access to them.

Management approach disclosures

Disclosure 403-3 Occupational health services

• ccupational health services

services entrusted with essentially preventive functions, and responsible for advising the employer, the workers, and their representatives in the undertaking, on the requirements for establishing and maintaining a safe and healthy work environment, which will facilitate

• ptimal physical and mental health in relation to work and the adaptation of work to the

capabilities of workers in the light of their state of physical and mental health (ILO)

For employees and other workers whose work and/or workplace is controlled by the

• rganization:

a. A description of the processes for worker participation and consultation in the development, implementation, and evaluation of the occupational health and safety management system, and for providing access to and communicating relevant information on occupational health and safety to workers. b. Where formal joint management–worker health and safety committees exist, a description of their responsibilities, meeting frequency, decision-making authority, and whether and, if so, why any workers are not represented by these committees.

Management approach disclosures

Disclosure 403-4 Worker participation, consultation, and communication on occupational health and safety

worker participation workers’ involvement in decision-making  See also the definitions of ‘worker consultation’ and ‘worker representative’ in the Glossary.

For employees and other workers whose work and/or workplace is controlled by the

• rganization:

a. A description of any occupational health and safety training provided to workers, including generic training as well as training on specific work-related hazards, hazardous activities, or hazardous situations.

Management approach disclosures

Disclosure 403-5 Worker training on occupational health and safety

For employees and other workers whose work and/or workplace is controlled by the

• rganization:

a. An explanation of how the organization facilitates workers’ access to non-

• ccupational medical and healthcare services, and the scope of access

provided. b. A description of any voluntary health promotion services and programs

• ffered to workers to address major non-work-related health risks, including

the specific health risks addressed, and how the organization facilitates workers’ access to these services and programs.

Management approach disclosures

Disclosure 403-6 Promotion of worker health

a. A description of the organization’s approach to preventing or mitigating significant negative occupational health and safety impacts that are directly linked to its operations, products or services by its business relationships, and the related hazards and risks.

Management approach disclosures

Disclosure 403-7 Prevention and mitigation of occupational health and safety impacts directly linked by business relationships

Topic-specific disclosures

Disclosure 403-8 Workers covered by an occupational health and safety management system

a. If the organization has implemented an occupational health and safety management system based on legal requirements and/or recognized standards/guidelines: i. the number and percentage of all employees and workers who are not employees but whose work and/or workplace is controlled by the

• rganization, who are covered by such a system;

ii. the number and percentage of all employees and workers who are not employees but whose work and/or workplace is controlled by the

• rganization, who are covered by such a system that has been

internally audited; iii. the number and percentage of all employees and workers who are not employees but whose work and/or workplace is controlled by the

• rganization, who are covered by such a system that has been audited
• r certified by an external party.

(continues on next slide)

Topic-specific disclosures

Disclosure 403-8 Workers covered by an occupational health and safety management system

b. Whether and, if so, why any workers have been excluded from this disclosure, including the types of worker excluded. c. Any contextual information necessary to understand how the data have been compiled, such as any standards, methodologies, and assumptions used.

All topic-specific disclosures include these two points

Topic-specific disclosures

Disclosure 403-9 Work-related injuries

a. For all employees: i. The number and rate of fatalities as a result of work-related injury; ii. The number and rate of high-consequence work-related injuries (excluding fatalities); iii. The number and rate of recordable work-related injuries; iv. The main types of work-related injury; v. The number of hours worked. b. For all workers who are not employees but whose work and/or workplace is controlled by the organization (same as ‘a’ above). (continues on next slide)

high-consequence work-related injury work-related injury that results in a fatality or in an injury from which the worker cannot, does not, or is not expected to recover fully to pre-injury health status within 6 months

Topic-specific disclosures

Disclosure 403-9 Work-related injuries (cont.)

c. The work-related hazards that pose a risk of high-consequence injury, including: i. how these hazards have been determined; ii. which of these hazards have caused or contributed to high- consequence injuries during the reporting period; iii. actions taken or underway to eliminate these hazards and minimize risks using the hierarchy of controls. d. Any actions taken or underway to eliminate other work-related hazards and minimize risks using the hierarchy of controls. e. Whether the rates have been calculated based on 200,000 or 1,000,000 hours worked.

Important information for compiling the data  Guidance on how to compile work-related injuries, including commuting incidents  Recommended to report high-potential incidents and close calls  Recommended to break down data by type of injury, country, business line, or workers' demographics (e.g., sex, gender, age, migrant status) where relevant

Topic-specific disclosures

Disclosure 403-10 Work-related ill health

a. For all employees: i. The number of fatalities as a result of work-related ill health; ii. The number of cases of recordable work-related ill health; iii. The main types of work-related ill health. b. For all workers who are not employees but whose work and/or workplace is controlled by the organization (same as ‘a’ above). c. The work-related hazards that pose a risk of ill health (same requirements as in Disclosure 403-9 on work-related injuries).

Important information for compiling the data  Guidance on how to compile data on work-related ill health, including data on musculoskeletal disorders and mental illnesses  Recommended to break down data by type of ill health, country, business line, or workers' demographics (e.g., sex, gender, age, migrant status) where relevant

Glossary and References

How to use GRI 403: Occupational Health and Safety

How to use this Standard

Standards/Dis isclos

• sur

ures Cor Core Compr prehe hens nsiv ive GRI 103: 103: Management Approach 2016 2016 Disclosures 103-1 to 103-3 All All GRI 403: 403: Occupational Health and Safety 2018 2018 Management appr proach h disclos losur ures Disclosures 403-1 to 403-7 All All Top

• pic-spe

pecif ific ic d disclos losur ures Discloures 403-8 to 403-10 At least one All

Reasons for omisison apply for Disclosures 103-2 and 103-3 and all disclosures in GRI 403

Requirements for reporting disclosures in accordance with the GRI Standards

How to use this Standard

Effective date

• The use of this Standard is required for reports or other materials

published on or after 1 January 2021. Earlier adoption is encouraged.

• GRI 403: Occupational Health and Safety 2016 can continue to be

used for reports or other materials published on or before 31 December 2020. Advice for new and existing reporters

• New reporters are advised to start reporting with the new 2018

Standard.

• Existing users of GRI 403: Occupational Health and Safety 2016 are

advised to start the transition to the new 2018 Standard as soon as possible. Date by which the use of this Standard becomes mandatory

Available resources

Recorded webinar

• View a recorded video presentation of

GRI 403 Frequently asked questions

• Consult the frequently asked questions

about GRI 403

• For other questions write to standards@globalreporting.org

Translations

• Translations into key languages will be available from Q4 2018 on

the GRI Standards website Check the project page: www.globalreporting.org/OHSStandardReview

More relevant OHS reporting: Implementation of GRI 403 (2018)

Kirsten Margrethe Hovi | Head of Extra-Financial Reporting 11 October 2018

A resource-rich, global aluminium company

41

35,000 employees in 40 countries

Primary aluminium

2.1

million tonnes Europe’s

#1

aluminium company World’s

largest

alumina refinery

10 TWh

hydropower production

Bauxite & Alumina Primary aluminium Rolling mills Recycling Extrusion plants

2

fatalities in 2017

Engaged in the entire aluminium value chain

Bauxite Alumina Energy Primary Recycling Rolling Extrusion Casting Products 42

The pace of new reporting requirements is increasing rapidly

43

External verification

First environmental report Inclusion in DJSI since the beginning Reporting strategy / Materiality assessment Public target setting §§ Country by country reporting Integrated reporting Reporting strategy update 89 90 91 92 93 94 95 96 97 98 99 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 SDG and UN Guiding Principles The Norwegian Code

• f Practice for

Corporate Governance Reporting on GHG emissions

Red oval: OHS related reporting

UK Modern Slavery Act 17 §§ Updated country by country reporting 18

GRI is the best available tool to ensure compliance

44

How to implement GRI 403 OHS (2018)

Significance on economic, social and environmental impacts Influence on stakeholder assessment and decisions

• Anti-competitive behavior
• Biodiversity
• Closure planning
• Corruption
• Data privacy (HD)
• Diversity and equal
• pportunity
• Effluents and waste
• GHG emissions and energy
• Freedom of association &

collective bargaining

• Human rights assessment
• Indigenous rights
• Innovation and design thinking

(HD)

• Impact on local communities
• Occupational health and safety
• Product quality and liabilities
• Security and emergency

preparedness

• Supply chain management
• Water
• Customer satisfaction
• Individual and organizational development
• Materials (environment)
• Artisanal and small scale mining
• Banned and disputed products
• Conflict minerals (HD)
• Customer privacy
• Transport
• Employment
• Fines and other sanctions
• Formal labor management relations
• Indirect economic impact
• Local workforce and wage
• Political contributions
• Resettlement

Hydro’s materiality analysis 2017

As approved by the Corporate Management Board

Success factors

• Identify key stakeholders
• Exploit internal

competence

• Create understanding of

qualitative approach

• CFO commitment

46

How to «eat an elephant»

• Get a holistic view
• Divide the reporting requirements into the smallest

relevant pieces

• Map what is already reported on
• Identify what can be reported based on already available

information

• Set up an overview of what is not available
• Establish a plan for missing material information
• Systems
• Practices
• Data collection

One piece at the time

How to «eat an elephant»

• Get a holistic view
• Divide the reporting requirements into the smallest

relevant pieces

• Map what is already reported on
• Identify what can be reported based on already available

information

• Set up an overview of what is not available
• Establish a plan for missing material information
• Systems
• Practices
• Data collection
• Use interpretation and imagination
• Find solutions that balance your stakeholders needs and what

is feasible for the company

One piece at the time

Example: Management approach disclosures

Requirements Already disclosed How Outstanding issues The reporting organization shall report … a) A statement of whether an occupational health and safety managment system has been implemented including whether Yes Reference to: HSE Policy ISO 18001 Check wording

• i. the system has been implemented because of legal requirements and, if so,

a list of the requirements No Narrative of our approach (being in 40 countries, varies from country to country, same requirements worldwide) Write text

• ii. The system has been implemented based on recognized risk management

and/or management system standards/guidelines and, if so, a list of the standards/guidelines Partly Add text about management system based on ISO 18001 Define where to include text b) a description of the scope of workers, activities, and workplaces covered by the occupational health and safety management system, and an explanation of whether and, if so, why any activities, or workplaces are not covered. Yes Add additional narrative if needed Check wording

49

Example: Occupational health and safety management system

Example: Topic specific disclosures

The reporting organization shall report the following information:

• a. If the organization has implemented an occupational health and safety

management system based on legal requirements and/or recognized standards/guidelines

• i. the number and percentage of all employees and workers who are not

employees but whose work and/or workplace is controlled by the organization, who are covered by such a system Yes All workers at Hydro controlled sites are covered Check wording

• ii. the number and percentage of all employees and workers who are not

employees but whose work and/or workplace is controlled by the organization, who are covered by such a system that has been internally audited No All sites are covered (but not necessarily every year) Add text

• iii. the number and percentage of all employees and workers who are not

employees but whose work and/or workplace is controlled by the organization, who are covered by such a system that has been audited or certified by an external party Partly Percentage of sites certified according to ISO 18001 is already disclosed. Needs to be converted into percentage of all workers

50

403-8 Workers covered by an occupational health and management system

Add «Reporting recommendations» if relevant

Requirements Already disclosed How Outstanding issues Reporting recommendations 1.3 The reporting organization should report the following additional information: 1.3.1 How the organization maintains the workers' personal health-related information and their participation in any occupational health services is not used for any favorable or unfavorable treatment of workers No Add information about Hydro's worldwide GDPR* requirements Define proper place [1.3.2 Not reported]

51

Example: 403-3 Occupational health services

* General Data Protection Regulation (GDPR)

Any good news?

• More relevant for users of the report
• Hopefully, also more relevant to the reporting organization
• No longer a requirement to report by gender and region
• If material, it is still a recommendation

52

Questions & Answers

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