Green Electronics RPN Webinar Aug ugust ust 26 26, , 20 2014 - - PowerPoint PPT Presentation

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Green Electronics RPN Webinar Aug ugust ust 26 26, , 20 2014 - - PowerPoint PPT Presentation

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Green Purchasing Best Practices: Imaging Equipment Green Electronics RPN Webinar Aug ugust ust 26 26, , 20 2014 14 www.ResponsiblePurchasing.org 1 Green Purchasing Best Practices: Imaging Equipment RPN Largest nonprofit network of

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

Green Electronics

RPN Webinar

Aug ugust ust 26 26, , 20 2014 14

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

RPN

Largest nonprofit network of purchasing agents and sustainability professionals

  • States
  • Local governments
  • Federal agencies
  • Colleges and

universities

  • School districts
  • Businesses
  • Non-profits

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

RPN’s Mission

Promote and practice responsible purchasing by identifying best practices, developing effective purchasing tools, educating the market, and using our collective purchasing power to maximize environmental stewardship, protect human health, and support local and global sustainability.

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

RPN Resources

  • Responsible Purchasing Guides
  • Webinars
  • Hands-on technical Assistance
  • Sustainable purchasing policies
  • Model specifications
  • Cooperative purchasing contracts
  • Model Responsible Purchasing Report
  • Calculators and other tools

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

Questions?

Submit questions by typing them into the Questions box in your GoToWebinar application. We will compile and answer them during the Q&A at the end of the webinar.

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

Presenters

  • Lynn Rubinstein, Executive Director,

Northeast Recycling Council (NERC)

  • Sarah O’Brien, Director of Global

Community Development, Green Electronics Council

  • Alicia Culver,

, Executive Director, Responsible Purchasing Network (Moderator)

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

POLLING QUESTION #1 Has your organization or jurisdiction adopted a "green" electronics policy? VOTE NOW

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

RPN Webinar August 26, 2014

Alicia Culver Responsible Purchasing Network alicia@responsiblepurchasing.org

Green Purchasing Best Practices

Imaging Equipment

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

http://www.responsiblepurchasing.org/purchasing_guides/imaging_equipme nt/naspo_rpn_imaging_equipment_purchasing_guide.pdf 9

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

Why Buy Green Imaging Equipment?

HEALTH AND ENVIRONMENTAL BENEFITS

  • Save energy, reduce greenhouse gas emissions
  • Minimize toxic chemical emissions into indoor air
  • Protect forests by reducing paper consumption

－ Paperless document strategies － Making duplex copying easier － Choosing equipment that uses recycled paper without jamming

  • Avoid virgin material use

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

Why Buy Green Imaging Equipment?

ECONOMIC BENEFITS

  • Reduce electricity consumption (ENERGY STAR)
  • Lower equipment replacement costs, storage space

(MFDs, networked equipment)

  • Reduce paper costs (purchasing, storage, mailing, disposal)
  • Lower toner/ink costs (factor in upfront, better fonts, choose

remanufactured and high-yield products)

  • Job creation (remanufacture of equipment/supplies)
  • Lower disposal costs (equipment take-back, leasing, print

services)

  • Secure LEED and AASHE Stars credits

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POLLING QUESTION #2 Has your organization or jurisdiction included specifications for EPEAT- registered electronics in any of your bid solicitations? VOTE NOW

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Specify EPEAT-Registered Imaging Equipment

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  • Electronic Products Environmental

Assessment Tool (EPEAT)

  • Multi-attribute certification

for electronic equipment

  • New standard and registry for imaging

equipment established in January 2013

www.epeat.net

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Specify Imaging Equipment That Can Easily Make 2-Sided Images

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Using imaging equipment with auto-duplexing enabled can cut paper consumption by 40%.

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Cut Paper Consumption

CASE STUDY: King County has cut paper usage by >20%

  • Set 20% paper reduction goal (2013 vs. 2010)
  • Established duplex printing standard
  • Implemented paperless office practices
  • All copy paper has 30-100%

post-consumer recycled content

  • Achieved 21% reduction
  • Cost savings = ~$210,000

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Specify RoHS-Compliant* Imaging Equipment

*The RoHS Directive is the European Union’s policy on restriction of hazardous substances for electrical equipment. 16

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Transition to MFDs

A single ENERGY STAR multi-function device (MFD) will prevent ~320 pounds of CO2 over 6 years.

vs.

printer scanner copier fax all-in-one

  • Consider eliminating individual desktop printers
  • Order with energy management, duplexing and network

functions enabled

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MFDs Save Money

CASE STUDY: Alameda County, CA

Desktop Printer Reduction Project

  • 70% reduction in desktop printers
  • $7000 in annual cost savings

 Energy savings from eliminating redundant equipment  Lower ink/toner costs  Avoided maintenance costs

  • Additional cost savings from its Paperless Express

project, which was supported by use of MFDs.

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Maryland’s Green Purchasing Committee has adopted Guidelines for electronic equipment.

Adopt Procurement Policy for Green Electronics

http://www.dgs.maryland.gov/GreenOperations/GreenPurchasing/Guidelines /specs/ElectronicandITProductsSpecification.pdf The State of Maryland, in accordance with State Finance and Procurement Article Section 4-414, requires that when purchasing EPEAT eligible electronic products, state units purchase electronic products that comply with the following:

  • Listed or rated gold or silver on the EPEAT registry.

EPEAT eligible electronics include:

  • Computers
  • Displays and Monitors
  • Imaging Equipment
  • Televisions

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

What types of products are needed?

  • Evaluate past usage
  • Avoid buying “too much machine”

– What functions do you need? – Match expected volume to equipment size

  • Color versus monochrome (black)
  • Toner versus ink
  • Buying versus leasing

Before Bidding

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What types of products are available?

  • Check the EPEAT Registry (and ENERGY STAR

list) to find products that meet your needs

  • Ask vendors to demonstrate equipment

that meets your specs (RFI)

  • Research environmental

features and equipment

  • ptions on the Buyers

Laboratory (BLI) website, http://www.buyerslab.com

Before Bidding

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  • Require vendors to only offer products on the

EPEAT Registry (or ENERGY STAR list)

  • Add EPEAT-registered products to

your market basket/core or bid list

  • Give points in RFP to vendors that
  • ffer the most EPEAT-registered products

(or products that have achieved Gold Status)

  • Find compliant products on existing contracts

Options for Procuring Green Electronics

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Green Bid Specifications

  • Equipment shall be EPEAT-registered

(isolated exceptions shall be ENERGY STAR-certified)

  • Must include auto-duplexing equipment;

duplex mode must be set to “on” by default

  • Shipped with energy management systems

(sleep/standby modes) enabled

  • Vendor shall guarantee that equipment

(including duplexing) works reliably with recycled paper and remanufactured toner/ink cartridges

  • Vendor shall provide annual compliance reports
  • Vendor shall take-back equipment & responsibly recycle it

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Bid Evaluation

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  • Verify that products offered meet

green specs (e.g., are on EPEAT Registry, ENERGY STAR list, etc.)

  • May want to conduct performance tests
  • Consider calculating TCO of competing

products (including cost of energy, consumables)

  • Multiple awards can increase variety of

compliant products on Price Agreements

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

Assess Best Value by Vendors

  • Consider awarding points (using an RFP) for:

 Offering wide selection of compliant products  Using environmentally preferable packaging and delivery systems  Providing (certified) electronic waste collection and recycling services (if not required)  Demonstrating experience with training, technical assistance and contract outreach

  • See sample vendor evaluation form in Guide

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Cooperative Green Purchasing Opportunity WSCA-NASPO

http://purchasing.state.nv.us/copiers/wsca.htm 26

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Cooperative Green Purchasing Opportunity US Communities

http://www.uscommunities.org/ 27

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

Maximize Green Impacts

  • Consider pre-bid meeting
  • Publicize availability of compliant

products on Price Agreements

  • Locate equipment in well-ventilated area
  • Ensure equipment is set up to power down

and auto-duplex

  • Track environmental and cost benefits
  • Include environmental criteria in

print services contracts

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  • Remanufactured toner and ink

cartridges cost 30-60% less per copy than “virgin” cartridges

 Need strict performance standards

  • XL toner and ink cartridges

reduce replacement costs

  • Require vendors to take-back empties to

reduce disposal costs (& may result in rebates)

High-Yield/Remanufactured Toner and Ink Cartridges

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CASE STUDY: Commonwealth of Massachusetts (Procurement and IT Depts.)

  • Saved >$670,000 in FY 2013 by

purchasing ~20,000 remanufactured toner cartridges instead of equivalent virgin (OEM) cartridges.

  • This initiative also reduced waste

and fostered local economic development.

http://www.mass.gov/anf/docs/osd/epp/eppannual-rprt-2013.pdf

Remanufactured Toner Cartridges Save Money

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Choose Recycled Paper

http://c.environmentalpaper.org/home

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RPN Resources

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

EPPnet Listserv

  • Product

specifications

  • Vendors of

green products

  • Pricing

information

  • Strategies to meet

green procurement goals Not available for private vendors

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www.ResponsiblePurchasing.org Green Purchasing Best Practices: Imaging Equipment

Alicia Culver Responsible Purchasing Network Alicia@responsiblepurchasing.org 510.547.5475 www.responsiblepurchasing.org

Ques Questions? tions? Comments? Comments?

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