Gra Grant nt Coordi rdina nato tor M r Meeti ting ng Febru - - PowerPoint PPT Presentation
Gra Grant nt Coordi rdina nato tor M r Meeti ting ng Febru ruary ry 2019 2019 Office of Research Todays Agenda Prepaid Benefits & Payroll at a Glance (Kara) NSF PAPPG (Brad) FITC & OAC Updates (Anita) PI
Office of Research
HR/PAY
coverage.
Impact more than KU.
KU Administration
(KBOR-Kansas Board of Regents; SEHP-State Employee Health Plan)
Allowable Cost – Funding - allowable as it is from the “System of Record” Less Audit Risk – don’t mess with it or it could be unallowable Shift in Summer FY Funding Pros/Cons No Additional Staffing or Additional Programs – no $$$ Key Commitment Date– unchanged in HR/Pay by end of January System of Record – MAP for all SEHP deductions (medical, dental, vision, Long term care, MetLife voluntary) Amount will be doubled for 6 spring pay period in 2019 (MAP=Membership Application Portal for SEHP)
contribution will still be charged to the HR/Pay funding in place for 7/12/19 pay check.
Medical Employer Cost will NOT be allowed to be a solo RFA (Retroactive Funding Adjustment).
This year six spring pay dates: March 8, March 22, April 5, April 19, May 3 and May 17 will have the one amount (regular and prepaid cost) charged to cover the months of June, July and August). Dates will shift by Fiscal Year – KBOR Regent’s schools agreement.
> Project Funded Employee Monitoring Employee Data is from the Last Approved On cycle Payroll Period Funding is as of the Last Approved On cycle Payroll Period As of today comparison using Project End Date Future Request – Report from HR/Pay Directly and reading future funding rows.
> RFA PAAG RFA report is only to be used for Pool Funded (Temporary Employees) HR/Pay RFA process is only can be used for Position Funded (Regular Employees) No Exceptions are allowed to be granted.
Interim Associate Director, Pre- Award
Guide”
Foundation’s implementation of 2 CFR § 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. If the PAPPG and the award conditions are silent on a specific area covered by 2 CFR § 200, the requirements specified in 2 CFR § 200 must be followed.”
“RAISE” must be included in the proposal project title.
been updated to specify that fonts not listed in the PAPPG may be used for mathematical formulas, equations, or when inserting Greek letters or special characters.
to reflect changes made to the template required for all proposals since the template was originally released for use in 2017.
should include up to five distinct examples that demonstrate the broader impact
integration and transfer of knowledge as well as its creation.
micro-purchase threshold for procurement activities for all types of grantee
individual should be classified as a participant or a speaker at a conference. This section also has been updated to clarify that participant support costs may not be budgeted to cover room rental fees, catering costs, supplies, etc., related to an NSF-sponsored conference.
Associate Director, Post Award
P = Project O = Organization E = Expenditure Type (Account) T = Task A = Attribute
Requests to move transactions between business units cannot be processed by journal corrections. This is because the two business units are in separate banks – essentially different ledgers. See instructions tab on the JRC.
reflects at GL level) but not yet posted to PPM due to overages or budget period issues
PI has responsibility to ensure compliance with Uniform Guidance and has oversight of technical aspects of the sponsored projects. The PI should supply justifications for sponsor approved actions such as:
is to being and award or contract has not yet arrived. Refer to the Policy in the KU Policy Library: https://policy.ku.edu/research/provisional- sponsored-project-award-establishment Considerations: If department chair or director does not wish to approve a provisional then steps need to be taken to assign the payroll to non-restricted funds if employment is to continue.
Please note on the request for the provisional the need for payroll appointments and note any deadlines so priority can be established for these requests. The set up queue is up to date at this time – processing time is not an issue UNLESS –
notation regarding the “Project not set up in time.” Upon further review, this often means:
date. These variances are noted. Ensure the reasons are as complete as
assist research support staff with determining if a budget adjustment request should be submitted to Post Award Services. In order to provide flexibility for investigators yet maintain compliance requirements – and provide some context for the research support areas – we hope this will be helpful towards those goals. The document is not inclusive of every situation – so if questions – please contact your PAS contact.
Associate Director, Research Administration
taxable income to the recipient and the recipient should report this income to the IRS.
U.S. tax residents when payments of $600 or more are made to individuals in a calendar year (could span multiple projects).
participant payment, unless a waiver has been approved.
participant payments begin.
When a single payment to a participant is less than or equal to $100 AND the total payment is less than or equal to $200 a modified or full waiver may be granted by Office of Research with appropriate justification:
researcher should note and continue with payment.
individuals outside of the U.S., undocumented immigrants, at-risk participants (harmed or threatened), or as determined appropriate by Office of Research on a case by case basis. When a single payment to a participant is more than $100 OR the total that individual could receive is more than $200 Office of Research will review and make a determination based on proposed research and information provided in the waiver request.
Kevin Teel (kteel@ku.edu) is the contact for the waiver request form