Getting it Together! Instructional Materials Inventory at Seattle - - PowerPoint PPT Presentation

Getting it Together!

Instructional Materials Inventory at Seattle University

Billie Boyd, MLIS | billie.boyd42@gmail.com Reilly Curran, MLIS | curranr@seattleu.edu Caitlin Plovnick, LMIS | plovnicc@seattleu.edu Sarah Schroeder, MLIS | sarahkb6@uw.edu

ILAGO 2018

“

“Engage learners in the effective evaluation and use of informational and scholarly resources in our academic programs by teaching skills for lifelong information literacy.”

Lemieux Library Instructional Mission:

Instruction at SU

In the 2016-2017 Academic Year, 9 library faculty taught…

• A total of 213 classes and reached over 4000 students, continuing a

gradual increase in annual library instruction sessions taught over the past 5 years.

• Of those, 74 sessions were taught for gen ed classes & 139 were

taught for program-specific courses across colleges and schools

• 183 workshops presented to undergraduate level courses
• 30 workshops presented in graduate level courses.

And they created a lot of instructional materials...

Places our Materials Live

▧ LibGuides ▧ T-Drive (network storage) ▧ A desktop/personal computer (local storage) ▧ Google Drive ▧ Zoho ▧ Office 365 ▧ Buried in filing cabinets ▧ The void ▧ ??? ★ Collected in one spot ★ Cataloged ★ Readily accessible ★ Easy to find based on search ★ Downloadable ★ If modified, can be reshared

With the inventory, materials are …

MadLibs

You have to teach a workshop on [important subject]. You have [large number] of other things to do to prepare, including collecting materials for the day! You know [colleague name] used that nice [learning material] on [relevant topic]. Problem… Your colleague is away on vacation in [remote location] with no way for them to send you the [learning material].

The Instruction Materials Inventory Project was born.

It’s goals: ▧ Collect materials ▧ Facilitate Access ▧ Assess instruction programs ▧ Collaborate with others ▧ Remix existing materials ▧ Contribute to the profession

“

Part spreadsheet, part database, and entirely flexible, teams use Airtable to organize their work, their way.

• Airtable.com

Form SUbmission

A form submission allows instructors to submit materials as they find or create them.

Airtable Views: List

Airtable Views: Gallery

Filters

• Create filters using defined

categories.

• You can add and remove criteria

from within a filter search.

Groups

• Sort your filtered searches into

specific group views using categories.

Keyword Search

• Look for a specific item or

keywords using the search box

• Entries with the keyword will be

highlighted

Collection & Access

Instruction Materials Criteria

• Student-facing: the material must be something students engage with. You

may show a video in class, a hand out, a worksheet, use a slideshow or other visual aid. All inventory items should be intended for students.

• Reusable: The material may be used more than once, as it applies to a

curriculum, teaches to information literacy concepts, and supports library-wide learning outcomes.

• Modifiable: While not a requirement, many of these materials are

customizable for individual classes, such as slideshows and worksheet documents

Architecture

top level categories

▧ Title ▧ Type of Material ▧ Type of Instruction ▧ Share/Usage Rights ▧ ACRL Framework(s) ▧ Created By ▧ Department (Library or Academic Divisions) ▧ Located ▧ URL (if web based) ▧ Attachments (if file) ▧ Comments ▧ ADA Accessible ▧ Submitted by

Type of Instruction

03

• Canvas
• Workshop
• Class
• Libguide

Located

02

• YouTube
• Canvas
• T-Drive
• Google Drive

Type of Material

01

• Digital
• Video
• Image
• Worksheet

Category Examples

• Outline
• PDF
• Word Document
• Slideshow
• LibGuides
• OneDrive
• Other
• External Site

Assessment

Data Mining in the Inventory

★ Evidence of work produced ★ Where the material can be used (Workshop, Canvas, etc.) ★ ACRL Information Literacy Concepts Supported ★ Types of materials being created (videos, handouts, worksheets, etc.) ★ Identify areas of strength and identifying gaps ★ How accessible are our materials for students with disabilities ★ Library Learning Outcomes Supported (future project)

Collaborate & Contribute

Challenges

▧ Quality control ▧ Administration ▧ Third-party platform ▧ User Training ▧ Capturing/standardizing ADA information

• Cool. Now what?

▧ What are learning materials? ▧ Kinds of programs and instruction? ▧ What kinds of materials? ▧ Where do materials live? ▧ How often are they reused? ▧ Where is work being duplicated? ▧ How are materials kept up to date? ▧ How are they shared?

Prompts for thinking about an inventory at your institution.

1. Create an Airtable Account at www.airtable.com 2. Go to: https://tinyurl.com/yag98s9j 3. On the top of the template page, click on the title: “TEMPLATE: Instructional Materials Inventory” 4. In the dropdown menu, click “Duplicate base” as shown in screenshot to the right 5. You don’t have to adjust any settings as there is no data 6. Back on the Airtable homescreen, you now have a template to explore and modify for your own Inventory needs If you have issues accessing the account template, email instruction.materials.inventory@gmail.com for help!

Airtable Template