Getting it Together! Instructional Materials Inventory at Seattle University Billie Boyd, MLIS | billie.boyd42@gmail.com Reilly Curran, MLIS | curranr@seattleu.edu Caitlin Plovnick, LMIS | plovnicc@seattleu.edu Sarah Schroeder, MLIS | sarahkb6@uw.edu ILAGO 2018
Lemieux Library Instructional Mission: “ “Engage learners in the effective evaluation and use of informational and scholarly resources in our academic programs by teaching skills for lifelong information literacy.”
Instruction at SU In the 2016-2017 Academic Year, 9 library faculty taught… ● A total of 213 classes and reached over 4000 students, continuing a gradual increase in annual library instruction sessions taught over the past 5 years. ● Of those, 74 sessions were taught for gen ed classes & 139 were taught for program-specific courses across colleges and schools ● 183 workshops presented to undergraduate level courses ● 30 workshops presented in graduate level courses. And they created a lot of instructional materials...
Places our Materials Live With the inventory, materials are … Collected in one spot LibGuides ★ ▧ Cataloged T-Drive (network storage) ▧ ★ Readily accessible A desktop/personal ★ ▧ Easy to find based on search computer (local storage) ★ Downloadable Google Drive ★ ▧ If modified, can be reshared Zoho ▧ ★ Office 365 ▧ Buried in filing cabinets ▧ The void ▧ ??? ▧
You have to teach a workshop on [important subject] . You have [large number] of other things to do to prepare, including collecting MadLibs materials for the day! You know [colleague name] used that nice [learning material] on [relevant topic] . Problem… Your colleague is away on vacation in [remote location] with no way for them to send you the [learning material] .
It’s goals: The Instruction Collect materials ▧ Facilitate Access ▧ Materials Inventory Assess instruction programs ▧ Collaborate with others ▧ Project was born. Remix existing materials ▧ Contribute to the profession ▧
“ Part spreadsheet, part database, and entirely flexible, teams use Airtable to organize their work, their way. - Airtable.com
Form SUbmission A form submission allows instructors to submit materials as they find or create them.
Airtable Views: List
Airtable Views: Gallery
Filters Create filters using defined ● categories. You can add and remove criteria ● from within a filter search. Groups Sort your filtered searches into ● specific group views using categories. Keyword Search Look for a specific item or ● keywords using the search box Entries with the keyword will be ● highlighted
Collection & Access
Instruction Materials Criteria ● Student-facing: the material must be something students engage with. You may show a video in class, a hand out, a worksheet, use a slideshow or other visual aid. All inventory items should be intended for students. ● Reusable: The material may be used more than once, as it applies to a curriculum, teaches to information literacy concepts, and supports library-wide learning outcomes. ● Modifiable: While not a requirement, many of these materials are customizable for individual classes, such as slideshows and worksheet documents
top level categories Title ▧ Type of Material ▧ Type of Instruction ▧ Share/Usage Rights ▧ ACRL Framework(s) ▧ Architecture Created By ▧ Department (Library or Academic ▧ Divisions) Located ▧ URL (if web based) ▧ Attachments (if file) ▧ Comments ▧ ADA Accessible ▧ Submitted by ▧
Outline ● ● Digital Category ● PDF ● Video 01 Type of Material ● Word Document ● Image ● Slideshow Examples ● Worksheet ● LibGuides ● YouTube ● OneDrive Canvas 02 ● Located ● Other ● T-Drive ● External Site ● Google Drive ● Canvas ● Workshop 03 Type of Instruction Class ● ● Libguide
Assessment
Data Mining in the Inventory Evidence of work produced ★ Where the material can be used (Workshop, Canvas, etc.) ★ ACRL Information Literacy Concepts Supported ★ Types of materials being created (videos, handouts, ★ worksheets, etc.) Identify areas of strength and identifying gaps ★ How accessible are our materials for students with disabilities ★ Library Learning Outcomes Supported (future project) ★
Collaborate & Contribute
Challenges ▧ Quality control ▧ Administration ▧ Third-party platform ▧ User Training ▧ Capturing/standardizing ADA information
What are learning materials? ▧ Kinds of programs and ▧ instruction? What kinds of materials? ▧ Cool. Now what? Where do materials live? ▧ How often are they reused? ▧ Where is work being ▧ Prompts for thinking duplicated? about an inventory How are materials kept up to ▧ at your institution. date? How are they shared? ▧
Airtable Template 1. Create an Airtable Account at www.airtable.com 2. Go to: https://tinyurl.com/yag98s9j 3. On the top of the template page, click on the title: “TEMPLATE: Instructional Materials Inventory” 4. In the dropdown menu, click “Duplicate base” as shown in screenshot to the right 5. You don’t have to adjust any settings as there is no data 6. Back on the Airtable homescreen, you now have a template to explore and modify for your own Inventory needs If you have issues accessing the account template, email instruction.materials.inventory@gmail.com for help!
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