General Meeting 2015 OUR OUR MISSION MISSION As per Procedural - - PowerPoint PPT Presentation

Annual General Meeting

WEL WELCOME COME 2015

OUR OUR MISSION MISSION 2.1 The BIA Board of Management is entrusted to the improvement, beautification & maintenance of the municipally owned lands, buildings & structures in the business improvement area and the promotion of the business improvement area as a business, commercial and shopping area.

2.1.2 The BIA is a non-profit organization, which shall

be dedicated to improving the economic health and quality of life in the Township BIA. The BIA Board of Management works to create the best possible environment in which to work, shop, live and visit.

As per

Procedural Bylaw

SYNERGY

Robin Maclean Business Owner Elaine Leigh Business Owner Dorothy Jovkovic Business/Property Owner Gordon Highet Ward 5 Councillor Fred Bryan Ward 4 Councillor Vice-chair Susan Fumerton Business Owner

Board of Directors

VOLUNTEERS

Township Retail Property Owner Service

U p t

• w

n D

• w

n t

• w

n

OU

OUR R MEMBERS MEMBERS Over 250

Businesses

BIA Members Directors

BUD UDGET GET

• Discuss budget
• June thru December
• Assess, plan & vote
• Revisit & implement once approved

Budget

• Input & Feedback
• Newsletter, Board meetings, Open Houses
• Review
• final approval

Township

• Roll out via property tax
• BIA levy per building
• $230 to $3000 per year

Council PROCESS

Budget

Member Input

BIA BUDGET PRESENTATION TO TOWNSHIP COUNCIL NOV 9th

BUDGET

UDGET

Flowers 7,000.00 to purchase the plants for the baskets, common areas & the sign garden Watering 20,000.00 to pay for the watering - approx. 70 flower baskets located in the BIA area Hardware 1,000.00 to make adjustments to pole arm hardware Banners/Lights/OBIAA Conf. 1,200.00 to alternate annually between replacement banners /lights & the OBIAA conference every 2nd year Banner RIM 3,450.00 To pay for the Removal Installation Maintenance (Invoice #1 of 2) Christmas Décor 900.00 To refurbish new bows/balls for the wreaths along Toronto St. Christmas RIM 3,450.00 To pay for the Removal Installation Maintenance service (Invoice #2 or 2) Admin Salary 35,000.00 To pay for the Facilitator contract Cell phone & Internet 1,200.00 Reimbursement of cell phone use & data to access internet Website Hosting/Changes 350.00 Website expenses Audit 900.00 Paid to the Township of Uxbridge selected auditor OBIAA Membership 210.00 To purchase Ontario BIA Membership Office Expenses 1,500.00 Printing, printer cartridges, printer paper, computer anti-virus, mileage to meetings out of town, etc.. E-newsletter 0.00 change from paid Constant Contact service to free format - Mail chimp Advertising 3,500.00 For advertising shop Uxbridge, the BIA member directory on the website, AGM & Budget Ads, Promotions 1,500.00 For BIA bucks, Business Directory handouts , etc.. Santa Suit/Hut 1,400.00 Sponsorship of the Hut, santa suit, upgrades to the hut & labour cost to hire Santa Santa Claus Parade 1,000.00 Sponsorship for the Uxbridge Santa Parade Huck Finn 1,000.00 Sponsorship for the Huck Finn Day WIN THIS SPACE 12,000.00 To pay $1000/month to the Second Wedge Brewery for WIN THIS SPACE prize/funding support Promotion/Event #1 14,000.00 Shop Uxbridge Holiday Promotion Draw: Jan/Feb Promotion/Event #2 2,000.00 Beat The Blues (Jan/Feb) throughout town Promotion/Event #3 2,000.00 Moonlight Madness (June) throughout town Promotion/Event #4 2,000.00 Thomas Sidewalk Sale (August) throughout town Sign Lighting 2,500.00 to purchase solar light for the Welcome to Uxbridge sign

TOTAL EXPENSES 119,060.00

requiring levy increase – minimum levy adjustment, revenue streams including Rent-A-Santa, Assoc. Members sales, Event Funding, Partnerships

DRAFT 2016

Budget Subject to Township Council Approval

Budget Pre-view- November Budget Meeting - December

BEA BEAUTIFICA UTIFICATION TION Flowers & Watering $27,000 year

2015 :

• Flowers

Direct from grower

• (Otter Greenhouses)
• New

watering supplier

• (Tim Evans

Gardening)

• 1 year

contract for watering

2016 :

• Uniform

Colour

• Flowers

already

• rdered
• Re-tender

watering

• 1 year term
• Add renewal

clause

• Contract

modifications

GA

GATEWA TEWAY Y SIGN SIGN

Special Project 2014 :

BIA Supported Event

2014 :

BIA Supported Event

2015 :

• Partnership

with Township

• Gardens

Planted by BIA volunteers

• Township

Watering & maintenance

2016 :

• Flowers
• rdered
• Planting

Included

• Township

watering

• Part of Township/BIA

MOU agreement

• Phase 2

(Partnership): Solar Lighting

BEA

BEAUTIFICA UTIFICATION TION

2015 :

• RIM

(removal install

maintenance)

3 year contract signed MOU

Underway

2016 :

Year 2

• f 3 year

Contract

RIM service as per 2015

MOU

Revisions

Banners

$7900 year

BEA

BEAUTIFICA UTIFICATION TION

Christmas Décor $3450

WREATHS

$900

2015 :

3 year contract signed

• RIM

(removal install maintenance)

2016 :

Refurbishment

costs budgeted

New balls/bows needed Year 2

• f 3 year

RIM contract For Up/Down Service

BEA

BEAUTIFICA UTIFICATION TION

2015 :

$5565 invested

purchase

• f strands

$2375 & Removal/ re-stringing $3190

Tree Lights

2016:

Continue to replace & repair damaged light strands Reassess budget annually

(Township services & repairs GFI’s as per MOU agreement)

OFF

OFFICE ICE

2014 :

BIA Supported Event

2014 :

BIA Supported Event

Business Centre

Lease & Office Supplies 2016 :

• Lease

not being renewed

• Office Supplies

budgeted

2015 : LEASE $4800

Storage Board Meetings Office Supplies (back up hard-drive,

virus protection) Effective December Board meetings & weekly meetings relocated to the Township office

Contract

Position 2014 :

BIA Supported Event

2015

Budgeted Contract

$35,000

(expired Sept 30th)

Renewal clause exercised

2016 :

Budgeted

as per 2015

Contract renewal in effect 1 year

Facilitator BIA Facilitator To Do:

emails/voice mails/ invoices/ agendas /minutes /meeting setup/ mail/presentations/tenders/ quotes/ awards/grants/e-newsletters/ supervise student/volunteers/face book/twitter/website/ advertising/writing articles/promotions/press releases/event planning/TV appearances/attending meetings /township/OBIAA/ Industry/suppliers/ community/schools/ local groups/ event sponsors/government

2014 :

BIA Supported Event

COMMU COMMUNICA ICATIO TION

2016 :

Update & Expand Website directory

(budgeted trouble shooting & maintenance costs)

Continue e-newsletter communication ( planned supplier

change & reformat to mobile- friendly)

$1550

FIN

FINANCIAL ANCIALS

2014 :

BIA Supported Event

2014 :

BIA Supported Event

2015 : Township Accounting Annual Township Audit Deloitte AUDIT $900 2016 :

Budgeted

as per 2015

MEMBER

MEMBERSHIPS SHIPS $210 OBIAA $1200

2014 :

BIA Supported Event

2014 :

BIA Supported Event

2015 :

Membership

Conference

Member to Member

Resource

Supplier Contacts Guidance

2016 : Budgeted

Membership

$210 annually

Conference

$1200

Budget to alternate annually between t banners / lights & the OBIAA conference every 2nd year

OBIAA 2016 National Conference

April 10 to 13, 2016

LONDON CONVENTION CENTRE, & London Armouries Delta Hotel LONDON, ON

CONFERENCE RATES

Due On/Before March 1, 2016 Member Registration $499.00 Hotel $132/night (3 night stay) $396.00 Mileage (496 km) $240.00

Adv

Adver ertisi tising ng

2014 :

BIA Supported Event

2016 Advertising Options:

Uxbridge Times Journal, COSMOS, Uxbridge Town Talk Discover Uxbridge, SNAPd, Shop The Trails, Uxbridge Business Guide, Uxbridge Community Guide, Discover Uxbridge etc...

Promotion Options:

• BIA BUCKS
• Prizes
• Business directory/map

For Train Tourists

• NEW Member Opportunity

Post Cards / Mailing

NEW …COMING NEXT WEEK:

BIA Member Program

Guide Booklet

(16 pages)

$5000

Fill lling ing spaces ces & fulf lfill lling ing dreams! eams!

WIN THIS

WIN THIS SP SPACE CE

2015

CONTINUED

ATTENTION Triple Award Winning Initiative- 3 AWARDS! FREE positive publicity for Uxbridge Networking & Speaking

Opportunities

SPECIAL INITIATIVE 2016

The Second Wedge Brewing Co. To Open!!!

$12,000 Funding Support More FREE positive publicity for Uxbridge

SP

SPONS ONSORSHIP ORSHIP

Funding

$3400

2016 :

Funding Support Budgeted

Website & Social Media support planned

Coordinate Santa Hut

RENT-A-SANTA

revenue

2015 :

BIA Supported Event Website & Social Media support

EVENTS

EVENTS/PR /PROM OMOTION TIONS JUNE Promotion

(TOWN WIDE)

2014 :

BIA Supported Event

2014 :

BIA Supported Event

2015 :

September

ART Happening cancelled Budget rolled into 6-day August Sidewalk Sale

(per next slide)

2016 :

Re-vive Moonlight Madness Sale $2000 Budget

Expand Throughout Town Involve YDHR & Tourism Advertising, Website & Social Media Support planned

UPTOWN & DOWNTOWN UXBRIDGE

EVENTS

EVENTS/PR /PROM OMOTION TIONS AUGUST

Promotion (Town Wide)

2014 :

BIA Supported Event

2014 :

BIA Supported Event

2015 :

GO GREEN CANCELLED

NEW 6-day

Sidewalk SALE (August)

Tied into 24,000 Thomas the Train Visitors

Banner Partnership

YDHR/Tourism/BIA Split cost

2016 :

Thomas returning! Re-invest in Sidewalk Sale

Establish town wide $2000 Budget Improve YDHR & Tourism partnership Advertising, Website & Social Media Support planned

EVE

EVENTS/PR NTS/PROMO OMOTIO TIONS

NOV/JAN Promotion

(Town Wide)

2014 :

BIA Supported Event

2014 :

BIA Supported Event

2015 :

Shop Local Holiday Promotion

Grand Prize: Car Draw (Feb 2015 ) 2 Early Birds draws in 2015 (Nov/Dec)

2016 :

Re-branded

Shop UXBRIDGE

$14,000 budgeted

Increase Tourism appeal

Grand Prize: Draw (Jan 2016)

EVE

EVENTS/PR NTS/PROMO OMOTIO TIONS

JAN/FEB Promotion

(Town Wide)

2014 :

BIA Supported Event

2014 :

BIA Supported Event

2015 :

• Approx. $20,000

Holiday Promotion 1 month shorter

Previous Grand Prize: Car Draw (Feb 2015 )

2016 :

NEW

Beat The Blues

Promotion

$2000 Budget Uptown & Downtown Tourism appeal BIA Prize Draw:

(Feb 14’ 2016)

Store Prizes:

Throughout promotion

BIA Co-sponsored Radio Ad Campaign

BREAK/NETWORKING

10 minutes

QUESTIONS/SUGGESTIONS

10 minutes

CLOSING REMARKS

10 minutes

THANK THANK YOU OU FOR FOR ATTENDING! TTENDING! 2015 AMG