FY18 Daytime Services for Individuals Experiencing Homelessness - - PowerPoint PPT Presentation

DC Department of Human Services Family Services Administration

FY18 Daytime Services for Individuals Experiencing Homelessness Pre-Application Conference May 18, 2018

Agenda

• Background
• Request For Applications

– Overview – Target population – Application format

• Selection Criteria
• Application Deadline

– Submission methods

• Q & A

Homeward DC - Strategy 1

• Develop a more effective crisis response

system, including creating a day-time service center for single adults

• “Front Porch Services” provided to residents

before they reach the front door of the homeless shelter system

RFA Overview

• Name: Daytime Services for Individuals

Experiencing Homelessness

• Purpose: Support the operation of year-round

daytime services for 100 to 426 single adults experiencing homelessness

• Funding: Up to $2m for up to two providers
• Award period: Sep. 1, 2018 to Aug. 31, 2019

– Up to four additional option years

Target Population

• Adults, age 18 or older, who are experiencing

homelessness including

– Individuals living in emergency shelter, transitional housing, or who are unsheltered

• Those who would voluntarily access more

robust daytime services if those services were available, well marketed, and conveniently located

Updated Assumptions

Adams Place Drop-In Center Utilization

Target Location: Downtown

Target Location: Anacostia/Congress Heights

Program Overview

• Expand daytime services to serve more clients

and into accessible business districts in underserved areas of the District

• Provide high-value services to clients:

– Creating a positive and protective environment – Facilitating coordinated entry into the CoC – Linking to services through case management – Ensuring access to therapeutic programming

Program Overview Con’t.

• Offer services at scale while maintaining

safety, security, and neighborhood integration

• Leverage NGO assets and coordinate with
• ther organizations in the homeless COC
• Measure and achieve desired performance
• utcomes on behalf of clients served

Important Standards & Definitions

• Case Management Standards & Standards for Client Connection to

Supportive Services

• Attachment H: Definitions:

Application Package

• Applicant Profile (Attachment A)
• Table of Contents
• Application Summary (not to exceed 3 pages)

that highlights the major aspects of the

• bjectives discussed in depth in other sections

Project Narrative

• Not to exceed 12 pages
• Specific, measurable program objectives
• Specific services to be provided
• Detailed work plans for activities
• Impact of Day Services due to your organization’s

involvement

• History and experience with the homeless

individuals and services for homeless individuals

– Including your organization and your leadership/staff

Application Package Attachments

• Attachments B: Certifications
• Attachment C: Assurances
• Attachment E: Work Plan
• Attachment F: Staffing Plan
• Attachment G: Budget
• Attachment I: Collaboration Commitment Form
• Attachment J: Confidentiality Statement

Program Budget & Narrative

• Proposed salaries and wages for project staff
• Proposed benefits comparable to those paid to

the other staff (show fringe rate)

• Proposed supplies and materials
• Rental or leasing of space for Day Services

– Rents must not exceed prevailing rates – Include utilities, telephone, maintenance services directly related to project activities – Include insurances, subscriptions and postage.

• Indirect: Show calculation and indirect rate.

Application Package Appendices

• Resumes, position descriptions, organizational

chart, Articles of Incorporation, Bylaws, list of current Board of Directors, MOUs

• Most recent annual audit
• IRS Letter of Non-Profit Status, Form 990, DC

Business License, Certificate of Good Standing, Certificate of Occupancy, Fire Inspection, etc.

Application Format

• Not to exceed 60 pages
• 8½ by 11-inch paper
• Margins must be no less than 1 inch
• 12-point font (Times New Roman recommended)
• 1.5 inch spacing
• Pages sequentially numbered
• Review panel will not review applications that do

not conform to these requirements

Executive Summary (2 points)

• Overview: Describe the Applicant organization

and its proposed methodology for implementing the Program. (2 points)

Info about the Org (8 points)

• Mission & Vision: Mission and vision statement, core programs,

and relevance of prior experience to the requirements of the

• grant. (2 points)
• Organizational Capability & Relevant Experience: Past and

current experience performing similar size and scope of services. Address lessons learned/barriers overcame and applying this to perform the required services. (2 points)

• Staff Qualifications: Qualifications of the team members,

including the team leader/principal (resumes, certifications, and credentials for primary staff and project manager) (2 points)

• Performance Orientation: Applicant’s commitment to

measuring and achieving positive outcomes for participating

• clients. (2 points)

Services, Scale, & Location (45 points)

• Services: Describe the approach to meeting the

requirements of the SOW demonstrating the ability to provide required high-value services to clients. Describe how will you work with the District to meet the project

• goals. (15 points)
• Scale: Describe your intent and ability to serve at least 100

clients per day. (15 points)

• Location: Describe your intent and ability to expand

daytime services to accessible business districts in underserved areas of the District, particularly Downtown. (15 points)

Service Delivery Model (25 points)

• Safety & Security:Describe your ability to create/maintain a secure

environment for clients and staff while providing services. (6 points)

• Neighborhood Integration: Describe your ability to deliver services

to clients that achieves safe and harmonious integration with the neighborhood and community. (6 points)

• Leveraging Strategy: Describe your approach to securing goods or

services that brings additional resources to this program. If securing matching funds/donations, identify the dollar amount and explain how funds will be applied to services. (7 points)

• CoC Coordination:Describe your ability to deliver services by

leverage strategic partnerships with other providers in the homeless services CoC. (6 points)

• Fin. Mgmt. and Budget (20 points)
• Financial Management: Describe the financial

and accounting procedures used to ensure proper financial management, including the fiscal controls designed for accountability. Applicant must agree to maintain financial records in accordance with GAAP. (10 points)

• Proposed Budget & Cost Effectiveness: Provide a

cost effective proposed budget and narrative description of the use of grant funds. (10 points)

Application Deadline

• To be considered for funding, Applications

must be received no later than 4:00 p.m. on June 4, 2018.

• Supplements, deletions or changes to the

application will not be accepted after submission

Application Submission

• Requirements for paper submission

– One stamped original and four copies in a sealed envelope or package – Two copies of the Applicant Profile must be affixed to the outside of each envelope or package

Application Submission Con’t.

• Location

The District of Columbia Department of Human Services Family Services Administration Attn: Carter Hewgley 64 New York Ave. NE, 6th Fl. Washington, DC 20002

• Electronic Submission

carter.hewgley2@dc.gov

For Paper Submissions

• Carter Hewgley, Senior Advisor to the Administrator

– Primary contact – Desk: 202.442.5924 – Cell: 202.815.0587 – carter.hewgley2@dc.gov

• Jim Crawford, Program Analyst

– Secondary contact – Desk: 202.671.4357 – jim.crawford@dc.gov

• Tania Mortensen, Deputy Administrator for Operations

– Tertiary contact – Desk: 202.698.4121 – tania.mortensen@dc.gov

Q&A