FY 2019 Budget Workshop Communications, Information Technology, - - PowerPoint PPT Presentation

FY 2019 Budget Workshop

Communications, Information Technology, Extension Services and Library Services

May 8, 2018

Presentation Outline

• Overview of each Office/Department

– Overview – Organizational Charts – Accomplishments – Efficiencies – Benchmarks

• Proposed FY 2019 Budgets

Office of Communications

Kelly LaFollette, Director

Communications

Overview

• Supports the BCC offices/departments with outreach initiatives in three

key service areas:

– Communications, Media Relations and Multimedia Outreach – Graphic Design – Web Development and Programming

• Provides web and graphics support for the

Property Appraiser and Supervisor of Elections; web support for the Lake-Sumter MPO

• Provides crisis communication and recovery
• utreach before, during and after EOC activations

Communications

Organizational Chart

Communications Director (1) Graphic Design (3) Communications, Media Relations & Multimedia Outreach (2) Web Development (3)

Total: 9 FTEs

Communications

Accomplishments

Hurricanes Matthew and Irma Support/Crisis Communication

Animal Shelter Branding and Outreach New Mobile-Friendly LakeXpress Website

Communications

Accomplishments

Communications

Efficiencies

Saved General Fund expenditures by developing the new branding and website in-house for the Supervisor of Elections Office.

Communications

Benchmarks

1,159,178 3,381,466 2,250,759 7,665,561 2,465,520 1,133,574 983,846 3,690,612

• 1,000,000

2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 Lake Volusia Seminole Orange Osceola Polk Sumter Marion

Number of Website Visits – Fiscal Year 2017

Communications

Benchmarks

3.49 6.46 4.95 5.83 7.30 1.71 8.15 10.57

• 2

4 6 8 10 12 Lake Volusia Seminole Orange Osceola Polk Sumter Marion

Number of Website Visits per Capita – Fiscal Year 2017

Communications

Proposed Budget

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Personal Services $512,250 $508,889

• 0.66%

Operating Expenses $45,729 $46,755 2.2% Capital Outlay $2,149 $0

• 100%

Total Expenditures

$560,128 $555,249

• 0.87%
• Funding Sources - General Fund: 100%

* Additional funding for seven positions provided by Tourism Development Taxes ($216,394) and Library Fund ($14,502).

• Highlights - Increase in operating expenses for social media management and archival tools

Information Technology Department

Steve Earls, Director

Information Technology

Overview

• IT provides technology services to county government

– Telephone, mobile, and cellular services – Computer services

• Computers, programming, applications,

databases, file servers, networks, infrastructure design and support, Internet and e-mail services

– Geographic analysis, mapping, and data services – Records Management services – Audio-Visual services

Information Technology

Organizational Chart

Information Technology IT Business Office (12) Programming & Applications (4) Technical Services (6) Geographic Information Services (3)

Total: 25 FTEs

Information Technology

Accomplishments

• Implemented new network security

measures that include vulnerability scanning and continuous network monitoring

• Upgraded all County computers and

laptops to Windows 10

• Migrated all County, Supervisor of

Elections, and Property Appraiser email users to the Microsoft Cloud

Information Technology

Accomplishments

• Deployed the new Sharp Multi-function

machines (copy, print, scan, and fax) to all County offices

• Upgraded the telephone system in the

Administrative Building

• Added 3,116 new addresses and 44

miles of new streets to the GIS system

Information Technology

Efficiencies

• Rolled-out the new IT Service Management

Application

– Single web portal used for requesting IT services – The application tracks all customer requests and allows for a coordinated approach to service management

• Created software applications

– ECOC Shelter Dashboard used to monitor shelter statistics – Supervisor of Elections Dashboard used to monitor important precinct information

Information Technology

Efficiencies

• Moved Websites and Databases to the Cloud

– 8 websites and 7 databases are hosted in the Microsoft Cloud – Provides better reliability, performance, and is less costly

• Replaced the County Library System’s computer

and printer management system and upgraded all patron computers to Windows 10

Information Technology

Benchmarks

$9.39 $22.80 $9.64 $39.66 $23.90 $17.19 $59.69 $18.37 $0 $10 $20 $30 $40 $50 $60 $70 Lake Alachua Marion Orange Pasco Polk Sarasota

• St. Lucie

IT Cost per Capita – Fiscal Year 2018

Information Technology

Proposed Budget

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Personal Services 2,115,279 2,082,227

• 1.6%

Operating Expenses 826,847 825,094

• .2%

Capital Outlay 172,000 72,230

• 58%

Total Expenditures

3,114,126 2,979,551

• 4.3%
• Funding Sources – General Fund: 100%
• Highlights – Savings achieved by transferring position and deferred equipment replacement.

Office of Extension Services

Lloyd Singleton, Director

Extension Services

Overview

• UF/IFAS Extension Lake County delivers research-based information and

training to our citizens in areas of agriculture, nutrition, families and youth development

• The annual Lake County Farm Tour raises awareness
• f the county’s agriculture enterprises and local food

systems

• Discovery Gardens, the annual Landscape and

Garden Fair and the Master Gardener plant clinic continues as a resource for residential horticulture training

• Mobile Irrigation Lab identifies and assists in the implementation of

significant water savings in ag operations

Extension Services Office Director (1)

Residential Horticulture Agent & Master Gardener Coordinator (1) Livestock & Natural Resources Agent (1) Multi-County Commercial Fruit Production Agent (1) 4-H Agent (1) Family & Consumer Sciences Agent (1) Mobile Irrigation Lab (5) Support Staff (5)

Extension Services

Organizational Chart

Total: 16 FTEs

Extension Services

Accomplishments

In 2017, Extension Services:

• Provided group teaching events for over 5,000 people
• Provided 2,477 field and office consultations
• Provided 6,186 phone and email consultations
• Created 172 educational materials
• Supported 22 4-H Youth Clubs with over 500 youth
• Held Tropicana Speaking Contest for over 5,000

youth participants

• Received support of 9,017 volunteer hours from

Master Gardeners

• Saved over 100 million gallons of water with the Mobile Irrigation Lab

Extension Services

Efficiencies

Florida Department of Agriculture and Consumer Services (FDACS) grant to Lake Soil & Water Conservation Service (LSWCD) for Mobile Irrigation Lab was increased by 78%, funding 2 additional FTE technicians and .5 FTE existing clerical staff.

Extension Services

Benchmarks

$1.40 $2.52 $0.92 $2.27 $1.15 $0.99 $3.46 $1.43 $0.00 $0.50 $1.00 $1.50 $2.00 $2.50 $3.00 $3.50 $4.00 Lake Marion Orange Osceola Polk Seminole Sumter Volusia

County Funds for Extension per capita

Extension Services

Proposed Budget

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Personal Services $688,944 $683,794

• 0.7%

Operating Expenses $141,745 $116,718

• 17.7%

Total Expenditures

$830,689 $800,512

• 3.6%
• Funding Source - General Fund: 80%; Soil & Water Conservation District: 20%
• Highlights – Increase in grant funding to offset General Fund expenditures

Office of Library Services

Boyd Bruce, Interim Director

Library Services

Overview

• The Lake County Library System provides materials,

programs and services to all Lake County residents

• The system is comprised of 15 libraries (9 municipal member

libraries, and 6 County branch libraries). These libraries work together through an interlocal agreement to ensure consistent excellence in customer service.

• The total number of library card holders to date is 119,681

Library Services

Organizational Chart

Library Services Director (1) Astor (3) Cagan Crossings (7) East Lake (4) Marion Baysinger (4) Paisley (3)

Program Specialist (2) Support Services (5) Librarian II (1)

Cooper Memorial (12)

Office Associate IV (1)

Total: 43 FTEs

Library Services

Accomplishments

In FY 2017, Lake County Library System provided:

• 2,238,784 total circulations
• 7,604 total programs
• 161,681 program attendance
• 1,554,776 library visits
• 360,338 computer sessions
• 208,231 wireless sessions
• Technology sessions with 63,023 attendees
• 17,069 new library cards

Library Services

Accomplishments

In 2017, the Lake County Library System:

• Contracted for architectural drawings

for the Cagan Crossings’ second floor completion

• Implemented the first year of a new

Long Range Plan

• Built a “Maker Space” at Astor Library

Library Services

Efficiencies

In 2017, the Lake County Library System:

• Awarded a contract for an integrated print

solution that makes printing easier and more accessible to patrons

• Reorganized processing procedures to increase

availability from 7 days to 24 hours (from receiving to available on the shelf)

• Locked-in internet/fiber connectivity rates for

10 years

Library Services

Efficiencies

In 2017, the Lake County Library System:

• Continued reciprocal borrowing with partners

– Seminole County Library System, Marion County Library System, Volusia County Library System, Lake-Sumter State College, Beacon College

• Partnered with multiple Friends of the Library

groups

– 916 members

Library Services

Benchmarks

$24.09 $15.65 $30.68 $20.13 $17.46 $12.43 $25.06 $31.46

$- $5.00 $10.00 $15.00 $20.00 $25.00 $30.00 $35.00

System Budget per Capita – FY 2016

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

$13.42 County $10.67 Members

Library Services

Benchmarks

5.92 2.35 3.27 3.24 3.11 3.53

3.72

4.98

0.00 1.00 2.00 3.00 4.00 5.00 6.00 7.00

Library System Visits per Capita – FY 2016

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Library Services

Benchmarks

47.79% 19.51% 36.73% 21.10% 16.00% 18.23% 9.21% 25.02%

0% 10% 20% 30% 40% 50% 60%

Program Attendance as a Percent of Population – FY 2016

Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Library Services

Proposed Budget

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Personal Services $2,404,981 $2,445,595 1.7% Operating Expenses $848,044 $777,211

• 8.4%

Capital Outlay $338,347 $322,851

• 4.6%

Grants & Aids $959,290 $959,290 0.0% Reserves $5,051 $0

• 100%

Total Expenditures

$4,555,713 $4,504,947

• 1.1%
• Funding Source – General Fund: 90%; Misc. Revenue: 6%; State Aid: 4%
• Highlight – Relocation of administrative staff, resulting in a savings in operating costs