[PPT] - FY 2014 Proposed Budget Worksession Capital Improvement Management PowerPoint Presentation

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City of San Antonio, Texas

FY 2014 Proposed Budget Worksession Capital Improvement Management Services g Operating and Capital Budget

Presented by Mike Frisbie, P.E., Capital Improvements Management Services Director

August 27 2013 August 27, 2013

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Agenda

Department Overview
Department Overview
FY 2013 Accomplishments
Performance Measures
Performance Measures
FY 2014 Programs and Initiatives

FY 2014 Proposed Operating Budget

FY 2014 Proposed Operating Budget
Six-Year Capital Improvement Plan

Summary Summary

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Department Overview

Department created in October 2007 to manage

the 2007 Bond Program and other capital projects

– Existing staff transferred from Public Works, Solid Waste and Parks and Recreation

Manages all phases of capital improvement

projects

– Design, construction and inspection – Coordination, consultation, selection and project d li delivery

Handles City’s real estate acquisitions efforts
Oversees majority of Environmental work for City

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Oversees majority of Environmental work for City

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Department Overview

CIMS Department is responsible for overseeing the

majority of Capital Improvement Programs – Bond Programs – Public Safety Projects Air Transportation – Air Transportation – Libraries – Parks – Parks – Municipal Facilities

Riverwalk Improvements

In FY 2014, CIMS will manage 239 projects totaling $419

Million

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CIMS Organizational Structure

Director’s Office

Mike Frisbie, P.E. Director/City Engineer Director/City Engineer

Project Support Real Estate Project Delivery Project Support

Debbie Sittre, Assistant Director

Real Estate

Mike Etienne, Assistant Director

Project Delivery

Razi Hosseini, Assistant Director

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FY 2014 Proposed Budget

FY 2013 FY 2013 Accomplishments

City of San Antonio, Texas

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FY 2013 Accomplishments

Public Safety Headquarters

Project received two awards

– Local Downtown Best Award – National Design-Build Award from Design-Build Institute of America Design Build Institute of America

Downtown Transportation Project

received two awards

– Local Innovative Transportation Solutions Award from Women in Transportation p – 2013 Transportation Planning Award from Institute of Transportation Engineers

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Transportation Engineers

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FY 2013 Accomplishments

Completed 57 projects totaling $221 Million to

include: include:

– Fire Services Logistics Facility Project in March 2013 – Callaghan Road Service Center Project in April 2013

Improved Diversity Outreach

– 112 new minority-owned businesses certified AABE, ABE, HABE and NABE, an increase of 6.7% from FY 2012 Increased small minority women owned firm – Increased small, minority, women-owned firm participation on 2012 Bond Projects adding 11 SMWBE subconsultants (includes five AABEs, one

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ABE, two WBEs, and two HABEs)

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FY 2013 Accomplishments

Improved Payment Efficiency through COSA

PRIMELink PRIMELink

– Over 2,250 invoices worth more than $116 Million processed in the past seven months which improved the average payment time by 9 days (from 21 days to 12 days)

COSA PRIMELINK

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COSA PRIMELINK

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FY 2014 Proposed Budget

Performance Performance Measures

City of San Antonio, Texas

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Status of 2012 Bond Projects

140

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100 120 140

8 41 14 59

cts 60 80

132 117 140

ber of Projec 20 40

85 2 79 23

Numb FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

2

Pre‐Construction Construction Complete

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Edwards Aquifer Protection Program

Proposition 3: 2000 Edwards Aquifer

Protection Venue $45 Million and Protection Venue - $45 Million and acquired 6,530 acres P iti 1 2005 Ed d A if

Proposition 1: 2005 Edwards Aquifer

Protection Venue - $90 Million and i d 90 175 acquired 90,175 acres

Proposition 1: 2010 Edwards Aquifer

Protection Venue - $90 Million is planned to acquire 60,000 acres

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FY 2014 Proposed Budget

FY 2014 I iti ti FY 2014 Initiatives

City of San Antonio, Texas

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SWMBE Capacity Building Pilot Initiative

$200,000 included in Proposed Budget for

Diversity Action Plan: Small Minority and Diversity Action Plan: Small, Minority and Women-Owned Business Enterprise (SWMBE) Capacity Building Pilot Initiative p y g

– Provide technical assistance and training to targeted small businesses through a consultant/mentors competitive process competitive process – Initiative will cover an array of basic business development skills to help grow and strengthen ti i ti ll b i participating small businesses – In the first year, 8 to 10 small businesses are anticipated to participate in the program

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p p p g

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FY 2014 Proposed Budget

FY 2014 FY 2014 Proposed Budget

City of San Antonio, Texas

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6 Year Budget History - Expenditures

$18 $20 $17 8 $19.0 $18.5

$ in Millions

$10 $12 $14 $16 $10.7 $14.8 $15.7 $17.2 $17.8 $2 $4 $6 $8

Since 2008 department operating budget has increased by $8 Million

$0 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Proposed

Since 2008, department operating budget has increased by $8 Million
Variance due to increase in project management:

– 2012 Bond – Aviation Projects

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Aviation Projects – Convention Center Expansion

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6 Year Budget History - Revenues

$18 $20 $2.1 $1.7

$ in Millions

$18.4 $19.0 $17.8 $16.3 $15.6 $12 $14 $16 $18 $4.7 $4.7 $3.3 $4.3 $ $10.8 $ $14.2 $6 $8 $10 $ $9 5 $10.9 $13.0 $13.5 $16.9 $16.7 $5.3 $0 $2 $4 $5.5 $9.5 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Proposed Capital Administrative Charges Transfer from General Fund/Other Revenue

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General Fund contribution has decreased by $3 Million since 2008

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6 Year Authorized Position History

200

6 6 6 6 6 216 193 212 211 200

150 200

3 6 152

100

149 187 194 205 206 210 195

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CIMS Department was created in 2008 by transferring positions from

FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Proposed CIMS PASA

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CIMS Department was created in 2008 by transferring positions from

Solid Waste, Public Works and Parks

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FY 2014 Budget Summary

CIMS Budget (in millions) FY 2013 Adopted Budget FY 2014 Proposed Budget Change Percent Change Total Appropriations $19 0 M $18 5 M $0 5 M 2 6% Total Appropriations $19.0 M $18.5 M ‐$0.5 M ‐2.6% Positions 216 195 ‐21 ‐9.7%

Commodities and Contractual Services Personnel Services 83% Insurance, IT Support and 5% Support and Fuel 12%

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FY 2014 Budget Summary

Reduces 21 positions

– 6 PASA positions transferred to Culture and – 6 PASA positions transferred to Culture and Creative Development – 3 SBEDA positions transferred to Economic 3 SBEDA positions transferred to Economic Development – 12 positions eliminated 12 positions eliminated

5 Project Delivery, 3 Real Estate &

Environmental Management, 3 Project Support, d1 ITSD Sh d S i iti and1 ITSD Shared Service position

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FY 2014 Proposed Budget

FY 2014 Si Y FY 2014 Six-Year Capital Budget Capital Budget

City of San Antonio, Texas

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Six-Year Capital Improvement Plan Overview

FY 2014 – FY 2019 Six-Year

Capital Improvement Plan (CIP) Capital Improvement Plan (CIP) represents the City’s long range infrastructure development and p improvement plan

FY 2014 Spending Plan of $570

p g $ Million

395 projects totaling $1.7 Billion

p j g $

ver six years

− CIMS manages 239 projects

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totaling $1.3 Billion

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Capital Budget Development Process

All capital projects are reviewed and evaluated

annually as part of the Budget Development Process

Bond project schedules, scopes and budgets

i d d it d thl are reviewed and monitored monthly

Adjustments to the CIP are based
n the following evaluation:
n the following evaluation:

– Project need and project feasibility Alt ti f di ti – Alternative funding options – Planning Commission Review

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FY 2014 Program Category Summary

Budget $570 Million

Streets Fire Protection 1.5% 30.2% Municipal F iliti Law Enforcement 0.3% Facilities 25.1% Air P k Drainage 11.0% Libraries 2.4% Air Transportation 15.3% Parks 14.3%

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FY 2014 Program Category Summary

$570 Million (395 Projects)

P C t N b f P j t FY 2014 FY 2014‐FY 2019 Program Category Number of Projects ($ in Thousands) ($ in Thousands)

Streets 107 $171,980 $466,063 Municipal Facilities 28 143 020 381 169 Municipal Facilities 28 143,020 381,169 Air Transportation 80 87,109 416,664 Parks 103 81,602 203,765 Drainage 56 62,513 162,048 Information Technology 1 44,675 Libraries 13 13,675 28,347 Law Enforcement 2 1,950 1,950 Fire Protection 5 8,367 16,726 Total 395 $570,216 $1,721,407

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Total 395 $570,216 $1,721,407

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FY 2014 Proposed Budget

FY 2014 P j t FY 2014 Projects

City of San Antonio, Texas

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Public Safety Projects

$8.0 Million in Fire

projects and $2 0 Million projects and $2.0 Million in Law Enforcement projects in FY 2014 projects in FY 2014

Projects include:

Fire Station 28

– Replacement of Fire Stations 2, 18, 30 and 32 – Police Helicopter Hangar Renovation

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Police Helicopter Hangar

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Streets Projects

$172 Million in FY 2014
Major Projects Include:
Major Projects Include:

– Ray Ellison Drive – East Commerce – Downtown Streets

Downtown Streets

– Hausman Road

$8 7 Million included for

$8.7 Million included for street maintenance projects

d ( )

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Hausman Road (Loop 1604 to IH 10)

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Drainage Projects

$62.5 Million in FY 2014
Major Projects Include:
Major Projects Include:

– Seeling Channel Phase II – Goliad Road Drainage – Westwood Village Phase II

Seeling Channel Phase II Drainage

– Redland Road (Loop 1604 to Ridgewood Parkway) – Belford Area Drainage

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Westwood Village Phase II

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Parks Projects

$81.6 Million in FY 2014

M j P j t I l d

Major Projects Include:

– Pearsall Park – Hemisfair Park Phase I – MLK Park – District 10 Senior Center

HemisFair Park

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Municipal Facilities Projects

$143.0 Million in FY 2014

M j P j t I l d

Major Projects Include

– Convention Center Expansion Expansion

Construction activities

began in July 2013 g y

Construction is estimated to

be completed by April 2016

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Aviation Projects

Budget $128 Million
Budget $34 Million

Consolidated Rental Car Facility (CONRAC)

Terminal A Renovations

g $

Includes ready/return car storage

parking, maintenance and fueling facilities g $

Renovation of restrooms and gate

areas

Overall Completion in Spring 2014
Overall completion in Spring 2017
Overall Completion in Spring 2014

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Edwards Aquifer/Linear Creekways

CIP includes:

$17 Million in FY 2014 for – $17 Million in FY 2014 for Edwards Aquifer Recharge Zone Conservation Easements – $18 Million in FY 2014 for Linear Creekway Trails projects

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Projects Funded with $34.6 Million Capital Project Balances j

Consistent with policy direction provided by

City Council at June Goal Setting Session City Council at June Goal Setting Session

$34.6 Million in completed capital projects

savings is included in the FY 2014 Proposed savings is included in the FY 2014 Proposed Budget

– $17.3 Million for Street Maintenance Projects over $ j two years (FY 2014 and FY 2015) – $17.3 Million for New Capital Projects

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Projects Funded with $34.6 Million in Savings

$17.3 Million in New Capital Projects

– $3 7 Million for Port Authority of San Antonio $3.7 Million for Port Authority of San Antonio Infrastructure Improvements – $3.0 Million for Brooks City Base Infrastructure Improvements – $1.8 Million for Riverwalk Improvement Project (Historic Ri B d) Ph V f V River Bend) Phase V of V – $5.0 Million for Citywide Deferred Maintenance Projects $6 0 Milli f UTSA Bl d MPO P j t (l $8 – $6.0 Million for UTSA Blvd.-MPO Project (leverages $8 Million in Federal Funds)

Partially funded with $2.2 Million in Certificates of Obligation

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Partially funded with $2.2 Million in Certificates of Obligation

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Witte Museum

Proposed budget includes $4.0 Million in Hotel

Occupancy Tax funds over two years (FY 2014 Occupancy Tax funds over two years (FY 2014 and FY 2015) for major renovations and improvements to the Witte Museum Complex

This funding is in addition to the $4.0 Million

awarded through the 2012 Bond

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SLIDE 37

Radio and System Replacement

Proposed Budget includes $44.7 million in FY 2015

for Radio and System Replacement for Radio and System Replacement

– Radio Project will start in FY2015 – Current Public Safety Radio System was deployed 2003 The radio technology has been updated by – The radio technology has been updated by manufacturers

The City’s system needs to be interoperable with other radio

t f d di t it ti systems for emergency and disaster situations

– Support for the current system (EDACS) will end in 2017 – The City manages approximately 5500 radios, 14 radio towers, and 2 switches

Approximately 90% of the radios will be replaced in the project
All of the tower communication equipment will be replaced

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Both switches will be updated

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Service Center Strategic Plan

Plan Recommendations:

– Reduces the number of

Tool Yard

– Reduces the number of service facilities from six to four – Includes construction of three new facilities: C ll h S i C t L li R d S i Callaghan Service Center, Leslie Road Service Center and Replacement of Southeast Facility Relocates Heavy Equipment from Brooks to Leslie – Relocates Heavy Equipment from Brooks to Leslie Road Service Center Decentralizes Central Shop to all four locations

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– Decentralizes Central Shop to all four locations

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Service Center Strategic Plan

Callaghan Service Center was completed in FY 2013
The land for Leslie Road Service Center will be
The land for Leslie Road Service Center will be

purchased in FY 2014

Recommendations included in the FY 2015 Budget

Recommendations included in the FY 2015 Budget to potentially increase the Solid Waste Fee and the Storm Water Fee to fund construction of the Leslie R d S i C t Road Service Center

Callaghan Service Center

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SLIDE 40

City of San Antonio, Texas

FY 2014 Proposed Budget Worksession Capital Improvement Management Services g Operating and Capital Budget

Presented by Mike Frisbie, P.E., Capital Improvements Management Services Director

August 27 2013 August 27, 2013