FY 2014 Proposed Budget Worksession Capital Improvement Management - PowerPoint PPT Presentation

City of San Antonio, Texas FY 2014 Proposed Budget Worksession Capital Improvement Management Services g Operating and Capital Budget Presented by Mike Frisbie, P.E., Capital Improvements Management Services Director August 27 2013 August 27, 2013

Agenda • Department Overview • Department Overview • FY 2013 Accomplishments • Performance Measures • Performance Measures • FY 2014 Programs and Initiatives • FY 2014 Proposed Operating Budget FY 2014 Proposed Operating Budget • Six-Year Capital Improvement Plan Summary Summary 2 2

Department Overview • Department created in October 2007 to manage the 2007 Bond Program and other capital projects – Existing staff transferred from Public Works, Solid Waste and Parks and Recreation • Manages all phases of capital improvement projects – Design, construction and inspection – Coordination, consultation, selection and project d li delivery • Handles City’s real estate acquisitions efforts • Oversees majority of Environmental work for City • Oversees majority of Environmental work for City 3 3

Department Overview • CIMS Department is responsible for overseeing the majority of Capital Improvement Programs – Bond Programs – Public Safety Projects – Air Transportation Air Transportation – Libraries – Parks – Parks – Municipal Facilities Riverwalk Improvements • In FY 2014, CIMS will manage 239 projects totaling $419 Million 4 4

CIMS Organizational Structure Director’s Office Mike Frisbie, P.E. Director/City Engineer Director/City Engineer Project Support Project Support Real Estate Real Estate Project Delivery Project Delivery Debbie Sittre, Mike Etienne, Razi Hosseini, Assistant Director Assistant Director Assistant Director 5 5

FY 2014 Proposed Budget FY 2013 FY 2013 Accomplishments City of San Antonio, Texas

FY 2013 Accomplishments • Public Safety Headquarters Project received two awards – Local Downtown Best Award – National Design-Build Award from Design-Build Institute of America Design Build Institute of America • Downtown Transportation Project received two awards – Local Innovative Transportation Solutions Award from Women in Transportation p – 2013 Transportation Planning Award from Institute of Transportation Engineers Transportation Engineers 7 7

FY 2013 Accomplishments • Completed 57 projects totaling $221 Million to include: include: – Fire Services Logistics Facility Project in March 2013 – Callaghan Road Service Center Project in April 2013 • Improved Diversity Outreach – 112 new minority-owned businesses certified AABE, ABE, HABE and NABE, an increase of 6.7% from FY 2012 – Increased small, minority, women-owned firm Increased small minority women owned firm participation on 2012 Bond Projects adding 11 SMWBE subconsultants (includes five AABEs, one ABE, two WBEs, and two HABEs) 8 8

FY 2013 Accomplishments • Improved Payment Efficiency through COSA PRIME Link PRIME Link – Over 2,250 invoices worth more than $116 Million processed in the past seven months which improved the average payment time by 9 days (from 21 days to 12 days) COSA PRIMELINK COSA PRIMELINK 9 9

FY 2014 Proposed Budget Performance Performance Measures City of San Antonio, Texas

Status of 2012 Bond Projects 8 8 140 140 14 14 120 59 41 cts 100 ber of Projec 117 80 140 132 60 Numb 85 79 40 20 23 2 2 0 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Pre ‐ Construction Construction Complete 11 11

Edwards Aquifer Protection Program • Proposition 3: 2000 Edwards Aquifer Protection Venue $45 Million and Protection Venue - $45 Million and acquired 6,530 acres • Proposition 1: 2005 Edwards Aquifer P iti 1 2005 Ed d A if Protection Venue - $90 Million and acquired 90,175 acres i d 90 175 • Proposition 1: 2010 Edwards Aquifer Protection Venue - $90 Million is planned to acquire 60,000 acres 12 12

FY 2014 Proposed Budget FY 2014 I iti ti FY 2014 Initiatives City of San Antonio, Texas

SWMBE Capacity Building Pilot Initiative • $200,000 included in Proposed Budget for Diversity Action Plan: Small Minority and Diversity Action Plan: Small, Minority and Women-Owned Business Enterprise (SWMBE) Capacity Building Pilot Initiative p y g – Provide technical assistance and training to targeted small businesses through a consultant/mentors competitive process competitive process – Initiative will cover an array of basic business development skills to help grow and strengthen participating small businesses ti i ti ll b i – In the first year, 8 to 10 small businesses are anticipated to participate in the program p p p g 14 14

FY 2014 Proposed Budget FY 2014 FY 2014 Proposed Budget City of San Antonio, Texas

6 Year Budget History - Expenditures $ in Millions $20 $19.0 $18.5 $18 $17 8 $17.8 $16 $17.2 $15.7 $14.8 $14 $12 $10.7 $10 $8 $6 $4 $2 $0 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Proposed Since 2008 department operating budget has increased by $8 Million Since 2008, department operating budget has increased by $8 Million • • Variance due to increase in project management: • 2012 Bond – Aviation Projects Aviation Projects – Convention Center Expansion – 16 16

6 Year Budget History - Revenues $ in Millions $19.0 $18.4 $20 $17.8 $16.3 $2.1 $ $ $1.7 $15.6 $18 $18 $14.2 $4.3 $16 $3.3 $14 $4.7 $10.8 $4.7 $ $12 $10 $16.9 $16.7 $5.3 $8 $13.5 $13.0 $10.9 $6 $9.5 $9 5 $4 $5.5 $2 $0 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Proposed Capital Administrative Charges Transfer from General Fund/Other Revenue General Fund contribution has decreased by $3 Million since 2008 • 17 17

6 Year Authorized Position History 216 211 212 200 6 193 6 6 6 6 6 200 200 152 3 150 210 206 205 194 195 187 100 149 50 0 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Proposed CIMS PASA CIMS Department was created in 2008 by transferring positions from CIMS Department was created in 2008 by transferring positions from • Solid Waste, Public Works and Parks 18 18

FY 2014 Budget Summary CIMS Budget FY 2013 FY 2014 Percent Change (in millions) Adopted Budget Proposed Budget Change Total Appropriations Total Appropriations $19 0 M $19.0 M $18 5 M $18.5 M ‐ $0.5 M $0 5 M ‐ 2.6% 2 6% Positions 216 195 ‐ 21 ‐ 9.7% Commodities and Contractual Services 5% Personnel Services Insurance, IT 83% Support and Support and Fuel 12% 19 19

FY 2014 Budget Summary • Reduces 21 positions – 6 PASA positions transferred to Culture and – 6 PASA positions transferred to Culture and Creative Development – 3 SBEDA positions transferred to Economic 3 SBEDA positions transferred to Economic Development – 12 positions eliminated 12 positions eliminated • 5 Project Delivery, 3 Real Estate & Environmental Management, 3 Project Support, and1 ITSD Shared Service position d1 ITSD Sh d S i iti 20 20

FY 2014 Proposed Budget FY 2014 Si FY 2014 Six-Year Y Capital Budget Capital Budget City of San Antonio, Texas

Six-Year Capital Improvement Plan Overview • FY 2014 – FY 2019 Six-Year Capital Improvement Plan (CIP) Capital Improvement Plan (CIP) represents the City’s long range infrastructure development and p improvement plan • FY 2014 Spending Plan of $570 p g $ Million • 395 projects totaling $1.7 Billion p j g $ over six years − CIMS manages 239 projects totaling $1.3 Billion 22 22

Capital Budget Development Process • All capital projects are reviewed and evaluated annually as part of the Budget Development Process • Bond project schedules, scopes and budgets are reviewed and monitored monthly i d d it d thl • Adjustments to the CIP are based on the following evaluation: on the following evaluation: – Project need and project feasibility – Alternative funding options Alt ti f di ti – Planning Commission Review 23 23

FY 2014 Program Category Summary Budget $570 Million Fire Protection 1.5% Streets 30.2% Law Enforcement 0.3% Municipal F Facilities iliti Libraries Drainage 25.1% 2.4% 11.0% Air Air P Parks k Transportation 14.3% 15.3% 24 24

FY 2014 Program Category Summary $570 Million (395 Projects) FY 2014 FY 2014 ‐ FY 2019 P Program Category C t N Number of Projects b f P j t ($ in Thousands) ($ in Thousands) Streets 107 $171,980 $466,063 Municipal Facilities Municipal Facilities 28 28 143 020 143,020 381 169 381,169 Air Transportation 80 87,109 416,664 Parks 103 81,602 203,765 Drainage 56 62,513 162,048 Information Technology 1 0 44,675 Libraries 13 13,675 28,347 Law Enforcement 2 1,950 1,950 Fire Protection 5 8,367 16,726 Total Total 395 395 $570,216 $570,216 $1,721,407 $1,721,407 25 25

FY 2014 Proposed Budget FY 2014 P FY 2014 Projects j t City of San Antonio, Texas

Public Safety Projects • $8.0 Million in Fire projects and $2 0 Million projects and $2.0 Million in Law Enforcement projects in FY 2014 projects in FY 2014 • Projects include: Fire Station 28 – Replacement of Fire Stations 2, 18, 30 and 32 – Police Helicopter Hangar Renovation Police Helicopter Hangar 27 27