SLIDE 1
Fleet Management Presentation
SLIDE 2 SMS Fleet (Pty) Ltd
Privately owned company established in 2006 Our product “My Tracer” is a locally developed, brilliant, fully internet based GPS Vehicle Tracking System integrated with an innovative Automated Electronic Logbook solution with SARS acepted travel allowances calculated for you VSS - SAIAS acredited for insurance purposes Mission Statement
To continuously develop, improve and optimize our product range, in
- rder to enable our customers to protect and effectively manage their
- assets. We also strive to empower our customers to win the battle against
crime and make our country an honest place to live in.
SLIDE 3 More about our “My Tracer” Vehicle Tracking System Fleet Management
Presented by Dr Ben Rautenbach MD of SMS Fleet (Pty) Ltd
SLIDE 4 Product Information
Active GPS positioning allows for accurate longitude & latitude positioning (3 - 5 meters) Excellent Reliability and Functionality verification
Utilizes GSM cell phone networks of MTN and Vodacom Our unit has a buffering ability that allows storage of data when GSM signal is lost Power saving mode when ignition is off, will prevent possible drainage of vehicle’s battery Unit’s own battery backup for 8 - 12 hours
SLIDE 5 Info displayed on Single Screen
Main menu with dropdown lists Detail pertaining to this vehicle Action “Icons” Calendar Action “Icons” Trip details Detailed street map
SLIDE 6 Online “Help Me” Function
At any stage while working here click on our online “Help Me” icon for help
SLIDE 7 A new screen opens in your browser
Click here to open the bookmarked links Select the topic to go right there Click “Save” and save this Tutorial for future reference
SLIDE 8 Functionality of Units
Quick check View date and time of last signal received from unit
SLIDE 9 Zoom and Pan Functionality
Click on arrows to Pan map left right up or down Click on (+) plus or (–) minus to zoom in or out
Double click anywhere
Hold down left mouse button then move cursor to move map around
SLIDE 10 Trip Info at a Glance
Flashing dot shows where trip ended Green dot displays 15 second positions during trip Red dot shows vehicle was stationary Red and Yellow flashing triangle indicates speed violation
Click on any dot to display detailed information
SLIDE 11 For more detail Click on a dot
Click “Add POI” to mark, group and name this point Click any dot
SLIDE 12 Accuracy with 15 Second Intervals
No cut corners ensures accurate distance calculation Accurate total daily distance travelled is recorded ensuring an accurate logbook Very accurate destination position (within 5 meters) Google Map shows delivery point clearly Very accurate logbook trip distances recorded
SLIDE 13 Business and Private Trips
Select “Working Hours” Check “Working Days”
This allows our software to automatically allocate your trips as Private or Business and calculate accurate SARS travel allowances
SLIDE 14 Edit Trip (Business/Private)
Click to Edit this trip between Private and Business
SLIDE 15 Set Vehicle Auto Alarm Times and Emergency Numbers
Enter three emergency contact numbers to be notified about this vehicle’s alarm breach and “Help” messages
The Main Driver and Added Additional drivers may activate the alarm and send “Help” message with his/her cell phone by calling *120*1200*120#
SLIDE 16 Send a “Repair Request”
Select Vehicle Click on “Repair Request”
SLIDE 17 Available Reports
General Report (Logbook Trip Report) SARS Business Travel Allowance Report POI Visited Report (POI – Points of Interest) User Login Report All Vehicles Report Maintenance Console Report Real Location History Report Customized Reports created on request
(At a minimal charge)
SLIDE 18
Real Location History Report
Fascinating tool to locate your vehicles whereabouts in the past Mark the exact location on the map Search in groups or single vehicle Enter the distance away from that point Select a time period you would like to know about Submit and you wil be surprised
SLIDE 19
Reports on Selected Vehicle’s Whereabouts in the Past
SLIDE 20
Sample of General Trip Report
SLIDE 21
Sample of your SARS Report
SLIDE 22
Points of Interest (POI)
Innovative tool that allows effective fleet management Zoom in and plot your POI’s on the Map Name them, Group them or Delete them Show or hide POI’s on screen View current position of vehicles related to your POI’s Draw history report of which vehicles visited POI’s during a chosen time period
SLIDE 23 Right click on position to add POI
Zoom in close and right click on the spot
SLIDE 24 “Geo-Fence” Control
“No-Go” means that you select a group of vehicles then mark an area on the map that these vehicles are not allowed to enter “Only-Go” means that you select a Group
- f vehicles then mark an area on the map
which these vehicles are not allowed to leave
SLIDE 25 Manage Multi-User Access in the Company
Add details of a new user and allocate a unique password for him/her
Check the groups of vehicles this user will be allowed to view the details of
SLIDE 26 Arrange your vehicles in Groups
Name Group Colour code Group
SLIDE 27 Manuals and Information
Scroll over “Downloads” Click on the information you would like to download and Read or Save to your computer
SLIDE 28 Versatile screen Viewing
Click + plus sign to select different viewing options Maccauvlei Golf Clubhouse Anglo’s Coalmine Riviera on Vaal Hotel Vaal river bridge
SLIDE 29 Detailed Automated Logbook
Click on “Automated Logbook”
SLIDE 30 Register all your Drivers
Scroll over “Drivers” Click on “Add Additional Drivers” Complete this form to register all your drivers
SLIDE 31 View Drivers - Edit and Send SMS
Click on “Name” to Edit Click on “Send” to send SMS Click on “View Member”
SLIDE 32 View your Vehicles in Groups
Click on Group to View Click on “Vehicles”
SLIDE 33
Add Additional Drivers to a Vehicle
To enable their Cell Phones To activate or deactivate the vehicles alarm To send the emergency SMS message in case of emergency situations
SLIDE 34 Next Service Warning
Turns Red when due
SLIDE 35
Vehicle’s Logbook Displayed
SLIDE 36 Select day to View
Use arrows to select Month Click on day to View Month Selected Day selected
All trips made that day are displayed
SLIDE 37 Add Fuel Input
Click on “Add Fuel”
SLIDE 38 Remember to Manage Fuel Price Changes
Click on “Manage Fuel Price”
SLIDE 39 The Snapshot
Use arrows to select Month
Enter all the detail meticulously and regularly and we will do the rest Accuracy of these calculations depends on how you use your logbook
SLIDE 40
Manage Tyre's, Batteries, Spare wheel, Services and Fines
SLIDE 41
Scroll over Tyre to view distance travelled
SLIDE 42 Detailed Vehicle Expense Report
Click to generate vehicle expense report
SLIDE 43 Travel Claim Report
Click to generate travel claim report
SLIDE 44 Send SMS to Selected Drivers
Tick the boxes of those you wish to send SMS to Click “Custom Message”
SLIDE 45
No Computer or Internet connection / No problem
Use your WAP enabled cell phone and connect to our “mobi” site to gain access to your “My Tracer” site www.mytracer.mobi
SLIDE 46 Enter your Username & Password
Enter your “My Tracer” Username & Password Confirmation that you are logged in. Click on “Continue” Click on “Login”
SLIDE 47 View Selected Vehicle’s Position
Click here to auto track Select screen display size Information regarding selected vehicle’s position displayed
SLIDE 48
Auto Track on Cell Phone
Use your WAP enabled cell phone and connect to our “mobi” site www.mytracer.mobi On the last screen while looking at the map, select “auto track” and you will be impressed
SLIDE 49
Further utilization of your cell phone
Enter the following numbers as contacts in your cell phone, set them up as speed dial numbers, to do the following Activate Vehicle Alarm - *120*1200*120# Send Help message - *120*1200*2# Get position on USSD - *120*1200*100# Mobilize Recovery - 0860 482 911 Call our Call Centre at - 0861 487 223
SLIDE 50 Activate a Recovery Operation
In case of an emergency such as
(Only If subscribed for Recovery)
Vehicle theft High jacking Roadside emergency Cargo protection Hostage situation
Dial - 0860 482 911 You will be asked to identify yourself
SLIDE 51 What makes “My Tracer” Special
Unit’s memory and buffering capacity Unit’s battery saving sleep mode Reliability and Functionality verification of Units SMS Alarm notifications Real Location History Reporting Points of Interest Visited Reporting Automated detailed Logbook keeping and SARS Available Manuals and training Information Emergency services
SLIDE 52
Ordering Process
SLIDE 53 Order “Online” Go to www.mytracer.net
Click on “Purchase Online” and follow the steps
SLIDE 54
Phone us to Order
0861 487 223
SLIDE 55
Thank you for your attention
