Fleet Management Presentation
SMS Fleet (Pty) Ltd Privately owned company established in 2006 Our product “My Tracer” is a locally developed, brilliant, fully internet based GPS Vehicle Tracking System integrated with an innovative Automated Electronic Logbook solution with SARS acepted travel allowances calculated for you VSS - SAIAS acredited for insurance purposes Mission Statement To continuously develop, improve and optimize our product range, in order to enable our customers to protect and effectively manage their assets. We also strive to empower our customers to win the battle against crime and make our country an honest place to live in.
More about our “My Tracer” Vehicle Tracking System Fleet Management Presented by Dr Ben Rautenbach MD of SMS Fleet (Pty) Ltd
Product Information Active GPS positioning allows for accurate longitude & latitude positioning (3 - 5 meters) Excellent Reliability and Functionality verification of Units Utilizes GSM cell phone networks of MTN and Vodacom Our unit has a buffering ability that allows storage of data when GSM signal is lost Power saving mode when ignition is off, will prevent possible drainage of vehicle’s battery Unit’s own battery backup for 8 - 12 hours
Info displayed on Single Screen Main menu with dropdown lists Detail pertaining to this vehicle Action “Icons” Detailed street map Calendar Trip details Action “Icons”
Online “Help Me” Function At any stage while working here click on our online “Help Me” icon for help
A new screen opens in your browser Click “Save” and save this Tutorial for future reference Click here to open the bookmarked links Select the topic to go right there
Functionality of Units Quick check View date and time of last signal received from unit
Zoom and Pan Functionality Click on arrows to Pan map left right up or down Double click anywhere Click on (+) plus or (–) on the map to Zoom in minus to zoom in or out Hold down left mouse button then move cursor to move map around
Trip Info at a Glance Flashing dot shows Click on any dot to display where trip ended detailed information Green dot displays 15 second positions during trip Red dot shows vehicle was stationary Red and Yellow flashing triangle indicates speed violation
For more detail Click on a dot Click any dot Click “Add POI” to mark, group and name this point
Accuracy with 15 Second Intervals Google Map shows No cut corners delivery point clearly ensures accurate distance calculation Accurate total daily distance travelled is recorded ensuring Very accurate an accurate logbook destination position (within 5 meters) Very accurate logbook trip distances recorded
Business and Private Trips Check “Working Days” This allows our software to automatically allocate your Select “Working Hours” trips as Private or Business and calculate accurate SARS travel allowances
Edit Trip (Business/Private) Click to Edit this trip between Private and Business
Set Vehicle Auto Alarm Times and Emergency Numbers Enter three emergency contact numbers to be The Main Driver and Added notified about this Additional drivers may vehicle’s alarm breach activate the alarm and send and “Help” messages “Help” message with his/her cell phone by calling *120*1200*120#
Send a “Repair Request” Select Vehicle Click on “Repair Request”
Available Reports General Report (Logbook Trip Report) SARS Business Travel Allowance Report POI Visited Report (POI – Points of Interest) User Login Report All Vehicles Report Maintenance Console Report Real Location History Report Customized Reports created on request (At a minimal charge)
Real Location History Report Fascinating tool to locate your vehicles whereabouts in the past Mark the exact location on the map Search in groups or single vehicle Enter the distance away from that point Select a time period you would like to know about Submit and you wil be surprised
Reports on Selected Vehicle’s Whereabouts in the Past
Sample of General Trip Report
Sample of your SARS Report
Points of Interest (POI) Innovative tool that allows effective fleet management Zoom in and plot your POI’s on the Map Name them, Group them or Delete them Show or hide POI’s on screen View current position of vehicles related to your POI’s Draw history report of which vehicles visited POI’s during a chosen time period
Right click on position to add POI Zoom in close and right click on the spot
“Geo-Fence” Control “No-Go” means that you select a group of vehicles then mark an area on the map that these vehicles are not allowed to enter “Only-Go” means that you select a Group of vehicles then mark an area on the map which these vehicles are not allowed to leave
Manage Multi-User Access in the Company Add details of a new user and allocate a unique password for him/her Check the groups of vehicles this user will be allowed to view the details of
Arrange your vehicles in Groups Name Group Colour code Group
Manuals and Information Scroll over “Downloads” Click on the information you would like to download and Read or Save to your computer
Versatile screen Viewing Click + plus sign to select different viewing options Riviera on Vaal Hotel Anglo’s Coalmine Vaal river bridge Maccauvlei Golf Clubhouse
Detailed Automated Logbook Click on “Automated Logbook ”
Register all your Drivers Scroll over “Drivers” Click on “Add Additional Drivers ” Complete this form to register all your drivers
View Drivers - Edit and Send SMS Click on “View Member ” Click on “Send ” Click on to send SMS “Name ” to Edit
View your Vehicles in Groups Click on Click on Group “Vehicles” to View
Add Additional Drivers to a Vehicle To enable their Cell Phones To activate or deactivate the vehicles alarm To send the emergency SMS message in case of emergency situations
Next Service Warning Turns Red when due
Vehicle’s Logbook Displayed
Select day to View Month Selected Use arrows to select Month Click on day to View Day selected All trips made that day are displayed
Add Fuel Input Click on “Add Fuel”
Remember to Manage Fuel Price Changes Click on “Manage Fuel Price”
The Snapshot Use arrows to select Month Accuracy of these calculations depends on how you use your logbook Enter all the detail meticulously and regularly and we will do the rest
Manage Tyre's, Batteries, Spare wheel, Services and Fines
Scroll over Tyre to view distance travelled
Detailed Vehicle Expense Report Click to generate vehicle expense report
Travel Claim Report Click to generate travel claim report
Send SMS to Selected Drivers Click “Custom Message” Tick the boxes of those you wish to send SMS to
No Computer or Internet connection / No problem Use your WAP enabled cell phone and connect to our “mobi” site to gain access to your “My Tracer” site www.mytracer.mobi
Enter your Username & Password Enter your “My Tracer” Username & Password Click on “Login” Confirmation that you are logged in. Click on “Continue”
View Selected Vehicle’s Position Select screen display size Click here to auto track Information regarding selected vehicle’s position displayed
Auto Track on Cell Phone Use your WAP enabled cell phone and connect to our “mobi” site www.mytracer.mobi On the last screen while looking at the map, select “auto track” and you will be impressed
Further utilization of your cell phone Enter the following numbers as contacts in your cell phone, set them up as speed dial numbers, to do the following Activate Vehicle Alarm - *120*1200*120# Send Help message - *120*1200*2# Get position on USSD - *120*1200*100# Mobilize Recovery - 0860 482 911 Call our Call Centre at - 0861 487 223
Activate a Recovery Operation In case of an emergency such as (Only If subscribed for Recovery) Vehicle theft High jacking Roadside emergency Cargo protection Hostage situation Dial - 0860 482 911 You will be asked to identify yourself
What makes “My Tracer” Special Unit’s memory and buffering capacity Unit’s battery saving sleep mode Reliability and Functionality verification of Units SMS Alarm notifications Real Location History Reporting Points of Interest Visited Reporting Automated detailed Logbook keeping and SARS Available Manuals and training Information Emergency services
Ordering Process
Order “Online” Go to www.mytracer.net Click on “Purchase Online” and follow the steps
Phone us to Order 0861 487 223
Thank you for your attention
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