Fiscal Year 2020 Cooperative Funding Initiative Workshop August 9, 2018 Submit Questions to CFIWorkshop@WaterMatters.org
Introductions Joel Brown Cara Martin Serving Hillsborough, Pasco and Serving Citrus, Hernando, Lake, Pinellas counties Levy, Marion and Sumter counties Joel.Brown@WaterMatters.org Cara.Martin@WaterMatters.org Cindy Rodriguez Dennis Ragosta Serving Hardee, Highlands and Serving Charlotte, DeSoto, Polk Counties Manatee and Sarasota counties Cindy.Rodriguez@WaterMatters.org Dennis.Ragosta@WaterMatters.org
Introductions Jay Hoecker Rita Harrod Project Manager, CFI Project Management Analyst Project Management Office and CFI Administrator Jay.Hoecker@WaterMatters.org Rita.Harrod@WaterMatters.org
Application Requirements • On-line Application • Priority Ranking Letter, Funding Letter & Map • Complete & Accurate • Deadline: October 5, 2018 at 5 p.m.
FY2020 Timeline August 2018: Application Process Goes LIVE today October 5, 2018: Applications must be submitted by 5 p.m. November 2018: Staff begins review of applications and ranks projects December 2018 : Governing Board receives a copy of project proposals submitted
FY2020 Timeline cont’d February 2019: District staff presents preliminary evaluations and rankings of proposals to regional subcommittees April 2019: Final evaluations and rankings presented to regional subcommittees June 2019: Projects and budgets reviewed by Governing Board September 2019: Final Governing Board budget approved, including CFI projects October 2019: Contracts awarded in new fiscal year
Subcommittee Structure • Regional sub-committees to meet in February and April • Minimum of 3 Governing Board Members on each committee • Presentations in April
Jay Hoecker Project Manager Project Management Office Cooperative Funding Initiative Guidelines & Application FY2020 • CFI Webpage • FY2020 CFI Guidelines • FY2020 CFI Application • Policy 130-4
Cooperative Funding Initiative cont’d Funding may be provided to assist with the cost of : • Data collection • Research • Feasibility studies • Water conservation • Ecosystem restoration • Water resource investigation and plan development • Design, permitting and construction of capital projects • Septic/package plant to sewer in Priority Focus Areas of springsheds
Cooperative Funding Initiative cont’d Funding is not available for : • Operation and maintenance • Renewal and replacement expenses of infrastructure • Payment of debtor submittal • Permit violation compliance • District permits fees • Responses to required District permits • Projects that generate credits (for example wetland mitigation credits that could be sold) • Recreation improvements (e.g. boat ramps, bike paths, boardwalks, side-walks, pavilions) that do not provide a water resource benefit
Cooperative Funding Initiative cont’d Springs Wastewater Projects – Draft Controls : • Projects must be within identified first magnitude springs BMAP PFAs • Must have FDEP Springs funding (50% FDEP, 25% District, 25% Cooperator) • Studies can be considered for funding (50% Cooperator, 50% District) • Local ordinances • Proposed projects must include full project costs o Resident connection o Impact fees • Utilize FDEP guidance for nitrogen reduction calculation
Cooperative Funding Initiative cont’d Contract Terms In an effort to efficiently process Cooperative Funding Agreements and ensure fairness to all cooperators, the District has developed a standard template to be used for this cycle of Cooperative Funding Initiative (CFI) projects. By submitting an application, you acknowledge you have read and understand the terms contained in the template. The District recommends you to provide the template to your legal counsel for review. The District reserves the right to revise the template as needed. Certain project types, such as septic to sewer projects in springsheds and indirect potable reuse projects will require special contract terms which are currently in development by the District. Any questions about the contract template should be directed to the appropriate District Government Affairs Regional Manager (GARM). Contact information for the GARMs is included at the bottom of the CFI web page. I have read and understand the terms contained in the contact template. Cancel Ok
Cooperative Funding Initiative cont’d Online Application Steps Application Tab • o General Information: Project Name & Contact Information Project Type Tab • o Area of Responsibility & Strategic Initiatives Description/Benefit/Cost Tab • o Specific Details, Objectives & Resource Benefits Complementary Efforts Tab • o Development & Implementation of BMPs
Cooperative Funding Initiative cont’d Online Application Steps Funding Tab • o All Sources: State, Federal & Cooperator Match Documents Tab • o Location Map, Funding Letter & Ranking Letter Milestone Tab • o Study, Land, Design, Permitting, & Construction Data Collection Tab • o Water Resource, Biological & Geospatial
Cooperative Funding Initiative cont’d Project Evaluation Criteria • Application Quality • Project Benefit • Cost Effectiveness • Past Performance • Complementary Efforts • Project Readiness • Strategic Goals
Strategic Initiatives Water Supply Water Quality 1. Regional Water Supply Planning 1. Assessment and Planning 2. Alternative Water Supplies 2. Maintenance and Improvement 3. Reclaimed Water 4. Conservation Natural Systems Flood Protection 1. MFL Establishment/Recovery 1. Floodplain Management 2. Conservation and Restoration 2. Maintenance and Improvement 3. Emergency Flood Response
Top Regional Priorities Northern Improve Rainbow River, Crystal River/Kings Bay, Ensure long-term Homosassa River, Chassahowitzka River and Weeki sustainable water supply Wachee Springs and River Heartland Implement SWUCA Recovery Strategy Improve Winter Haven Chain of Lakes and Ridge Lakes Southern Implement SWUCA Recovery Strategy Improve Charlotte Harbor, Sarasota Bay, Shell/Prairie/ Joshua creeks Tampa Bay Implement MFL Improve Lake Improve flood protection in Recovery Thonotosassa, Tampa Lake Tarpon, the Strategies Bay, Lake Tarpon and Pithlachascotee, Anclote Lake Seminole and Hillsborough rivers and Pinellas County coastal watersheds
Third Party Review All Construction Projects over $5,000,000 • Select Construction Projects over $1,000,000 • District Hires Independent Consultant • Third Party Review at 30% Design • Confirm cost, schedule and benefits • Results Presented to Governing Board for Approval •
Cost Increase Guidelines PROJECT INCREASE REQUESTED RECOMMENDATION RANKING Revised Project Consider as new project Medium Any No Yes, if: High Up to 10% • Resource benefits and cost effectiveness maintained Yes, if: • Resource benefits and cost High Up to 20% effectiveness maintained • Rank Cost increase as “Medium” High >20% No High <$100,000 No, with Exceptions
Purchase/ Control Land If land hasn’t been purchased appraisals should be submitted • with application If land cost will be used as a match, a letter should be provided • by April 1, 2019 Schedule of tasks necessary to secure land rights o List of required parcels o Appraised or actual costs for each parcel o Land control actions must be completed by December 1, 2019 •
Cooperative Funding Agreements Begin Process in June – Approval of RASB • Project Plans • Conservation Easements • DocuSign • Grants or subgrants of federal funding • Patricia Williams patricia.williams@swfwmd.state.fl.us o
Questions? Please speak clearly into the microphone
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