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FINANCIAL LEADERSHIP LISD
NOVEMBER 15, 2017
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AGENDA
Introduction from Pam Waggoner, Board President Contracts Purchasing Business Services walk through Next meetings Feedback
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FINANCIAL LEADERSHIP LISD NOVEMBER 15, 2017 1 AGENDA Introduction - - PowerPoint PPT Presentation
FINANCIAL LEADERSHIP LISD NOVEMBER 15, 2017 1 AGENDA Introduction - - PowerPoint PPT Presentation
FINANCIAL LEADERSHIP LISD NOVEMBER 15, 2017 1 AGENDA Introduction from Pam Waggoner, Board President Contracts Purchasing Business Services walk through Next meetings Feedback 2 LEANDER ISD CONTRACTS LEGAL AND LOCAL REQUIREMENTS 3
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LEANDER ISD CONTRACTS LEGAL AND LOCAL REQUIREMENTS
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ANNUAL CONTRACT VOLUME
¡ +/- 150 vendor contracts with operational funds ¡ 200+ actual contracts ¡ 100+ campus contracts with activity funds ¡ 200+ independent contractor agreements
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CONTRACT TERMINOLOGY
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Advertising
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Assignment
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Compensation
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Debarment and suspension
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Felony conviction notice
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Force majeure
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Governing law
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Indemnification
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Insurance
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Non-appropriation
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Ownership of product/work
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Public information act
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Scope of work
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Term
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Termination
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Venue
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CONTRACT AUTHORITY
Board Action
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Contracts which are not budgeted
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Construction
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Vendors who report directly to the Board
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Demographer
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Financial auditor
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Municipal advisor
Administration
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All other budgeted contracts
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TAXPAYER FUNDS
All district contracts for the purchase of goods and services, except contracts for the purchase of produce or vehicle fuel,
valued at $50,000 or more in the aggregate for each 12-month period,
shall be made by the method that provides the best value for a district.
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OPTIONS TO SATISFY NON-CONSTRUCTION PURCHASING LAW
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Competitive sealed proposals
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Request for proposals
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Request for qualifications
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Interlocal contract
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Purchasing cooperatives
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EXCEPTIONS
Professional Services
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Architect
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Attorney
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Certified public accountant
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Engineer
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Financial consultant
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Land surveyor
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Technology consultant
Other
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Emergency damage or destruction
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Sole source
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Item for which competition is precluded
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Film, manuscript, or book
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Utility service, including electricity, gas, or water
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PROCESS AND FACTORS
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Historically underutilized business
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Past relationship with the district
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Purchase price
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Long-term cost to the district
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Quality of vendor’s goods and services
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Vendor reputation
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Principal place of business
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Meet district needs
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REQUIRED DISCLOSURES
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Conflict of interest
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Felony conviction notice
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Interested parties
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Non-collusion
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Person indebted to district
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Suspension and debarment
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CONSTRUCTION PURCHASING LAWS
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OPTIONS TO SATISFY CONSTRUCTION PURCHASING LAW
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Competitive bidding
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Competitive sealed proposals
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Construction manager agent
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Construction manager at-risk
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Design build
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Interlocal contract
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Job order contract
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SELECTING A CONTRACTING METHOD
A board that considers a construction contract using a method authorized by Government Code Chapter 2269
- ther than competitive bidding must, before advertising, determine which method provides the best value for the
district.
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PROCESS AND FACTORS
In determining the award of a contract, the district may consider:
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- 1. Price.
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- 2. The offeror’s experience and reputation.
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- 3. The quality of the offeror’s goods or services.
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- 4. The impact on the ability of the district to comply
with rules relating to historically underutilized businesses.
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- 5. The offeror’s safety record.
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- 6. The offeror’s proposed personnel.
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- 7. Whether the offeror’s financial capability is
appropriate to the size and scope of the project.
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- 8. Any other relevant factor specifically listed in the
request for bids, proposals, or qualifications.
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In determining the award of a contract, the district shall consider and apply:
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- 1. Any existing laws, including any criteria, related to
historically underutilized businesses; and
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- 2. Any existing laws, rules, or applicable municipal
charters, including laws applicable to local governments, related to the use of women, minority, small, or disadvantaged businesses
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TOUR OF BUSINESS SERVICES
Warehouse Copy Center
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NEXT FEW MEETINGS
December 1, 2017
¡ Demographer report ¡ Taxes and state aid
January 16, 2018
¡ Human resources ¡ Staffing
February 21, 2018
¡ Teaching and learning
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CONTACT INFORMATION
Lucas Janda Chief Financial Officer lucas.janda@leanderisd.org 512.570.0405
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