FINANCE 2018 BUDGET PRESENTATION CITY OF SACO ORG CHART Total - - PowerPoint PPT Presentation

FINANCE

2018 BUDGET PRESENTATION CITY OF SACO

ORG CHART

Total FTEs 8.5

RECOMMENDED BUDGET

FY 2017 BUDGET FY 2018 BUDGET $ CHANGE % CHANGE Appropriations 662,241 742,674 80,433 12.1% Revenue (120,154) (116,360) 3,794 .3% Net Amount 523,424 626,314 102,890 19.6%

MAJOR INFLUENCES (CUSTOMER SERVICE)

In the last 12 months, a staff of five employees posted approximately 48,253 transactions

• 17.1% increase over last year
• 92.1% of our revenue goes

through Customer Service

• On average, 46 transactions

per finance clerk per day

• One transaction every ten

minutes

MAJOR INFLUENCES (CUSTOMER SERVICE)

• Saco mails 9,032 taxes bills (twice a year)
• 97.9% of taxes are collected in the current year
• Finance prepares over 500 lien notices, with approximately 270 liens

processed

• Finance prepares over 70 foreclosure notices, with approximately 35

foreclosures processed

• Costs of mailing and fees for liens and foreclosures costs the City $18,000
• State is changing the Motor Vehicle forms
• Can’t be handled by the current printers we own.
• See RAD #1819

MAJOR INFLUENCES (ACCOUNTS PAYABLE)

• 2,147 Purchase Orders are maintained each year
• 8,205 Invoices are processed each year
• 5,281 Checks are mailed each year
• 44.9% of our budget is payments to vendors
• 7,385 active vendors in the system (1,433 are 1099 and 315 certificate of insurances)
• As of March 31, 2017, the total of $288,118 Purchase Orders Outstanding
• $24,505 for FY2016 (8 purchase orders)
• $57,611 for July – December (21 purchase orders)
• $36,754 for January – February (28 purchase orders)
• $169,248 for March (75 purchase orders)

MAJOR INFLUENCES CONTINUED (HUMAN RESOURCES/PAYROLL)

• Human Resources maintains employee benefits, union contracts, and

payroll for all paid employees

• Saco has 7 unions, plus non-union employees
• During the last 12 months HR handled 26 benefit eligible

terminations, and 101 seasonal terminations

• During the last 12 months HR handled 25 benefit eligible new hires,

and 116 seasonal new hires

• 106 different benefit codes to maintain and reconcile each month
• 54.7% of our budget is Salary and Benefits
• Need additional staffing see RAD #1820

MAJOR INFLUENCES (OTHER)

• 7.9% of our revenue comes in as wires from the state or
• ther funding
• 0.4% of our expenses goes out as a wire to vendors
• 3,966 general ledger account numbers which includes 68

funds

• Munis isn’t being used to its fullest potential, and has

additional capabilities

REQUEST ABOVE DIRECTIVE (RAD) SUPPORTED BY RECOMMENDED BUDGET

Page # RAD # Priority Required RAD Required Source Received RAD Received Source Purpose S4 P25 1818 1 17,760 Ongoing 17,760 Ongoing Maintain current staffing S4 P26 1820 3 44,235 Ongoing 42,635 Ongoing Additional HR staffing

REQUEST ABOVE DIRECTIVE (RAD) NOT SUPPORTED BY RECOMMENDED BUDGET

Page # RAD # Priority Required RAD Required Source Purpose S4 P25 1819 2 4,000 One-time New Printers S4 P26 1821 4 (250,000) Ongoing Enterprise Rental Car revenue